We are seeking a detail-oriented Accounting Assistant with experience in both Accounts Payable and Accounts Receivable to support our property management operations.  This role will handle invoice processing, rent collections, vendor payments, and account reconciliations using AppFolio. Specific Responsibilities: - Process and enter high volumes of invoices in AppFolio - Code expenses accurately to properties, units, and GL accounts - Manage the full AP cycle: invoice entry, approvals, and payments - Maintain vendor records, including W-9s and certificates of insurance  - Prepare 1099 Forms - Resolve invoice discrepancies with vendors and internal teams - Post tenant payments in AppFolio - Assist with month-end close and reporting - Process deposits for incoming Tenant rent payments - Assist with tenant collections - Reconcile bank accounts - Review and analyze financial reports - Submit monthly reports to property owners - Enter annual budget data into AppFolio - Assist in new property transition

• Manage and prioritize calendars for multiple senior R&D leaders, ensuring alignment with Office of the CMO priorities and strategic initiatives. • Partner closely with the Director, CMO Office to coordinate executive scheduling, leadership meetings, and cross-functional touchpoints. • Coordinate travel arrangements and logistics for meetings, off-sites, and key events. • Serve as a primary point of contact for internal and external stakeholders, screening and prioritizing communications in alignment with leadership and CMO Office guidance. • Assist in the preparation and organization of meeting materials, presentations, and other support documents, with opportunities to gain exposure to clinical research and drug development topics. • Track and submit expense reports, manage purchase requisitions, and ensure compliance with company policies. • Support the implementation of organizational policies, process improvements, and operational initiatives led by the Office of the CMO. • Collaborate with the broader administrative team to share best practices, streamline workflows, and evolve processes in a scaling organization. • Provide back-up executive assistant support across the Office of the CMO, including expense reconciliation, meeting coordination, and travel planning during absences or peak periods to ensure continuity of operations. • Support special projects and ad hoc assignments as requested by the Director, CMO Office and R&D leadership, including initiatives related to clinical research and drug development.

• Collaborate with the design team to develop architectural plans, elevations, sections, and details in Revit. • Prepare 3D visualizations and renderings using Enscape or similar rendering software. • Prepare and update permit drawings in compliance with Massachusetts Building Code and U.S. standards (preferred). • Work exclusively in imperial units for all drawings and documentation. • Contribute to schematic design, design development, and construction documentation phases. • Maintain drawing standards, accuracy, and version control. • Assist in zoning/code analysis and compile documentation for permitting, bids, or client submissions. • Support in preparing client presentations, proposals, and marketing materials. • Coordinate with team members via online collaboration platforms (Zoom preferred). • Track project deadlines, deliverables, and milestones. • Manage project schedules and timelines. • Organize and maintain project files, templates, and cloud-based folders. • Take meeting notes and follow up on assigned action items. • Conduct research on codes, products, and design references. • Prepare and send project updates to internal teams or clients. • Support in responding to client inquiries promptly and professionally. • Integrate client feedback into design and documentation workflows.

Industry Internal / Admin / Executive Assistance Work Arrangement Fully remote with strong overlap during U.S. business hours Job Type Full-time Work Schedule Standard business hours - with daily U.S. time zone overlap; high responsiveness expected (9 am – 6 pm EST) Locations: - LATAM: Mexico City (Mexico), Bogotá (Colombia), São Paulo (Brazil), Buenos Aires (Argentina), Honduras (Dominican Republic) - Philippines About Pearl Talent Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US. Hear why we exist, what we believe in, and who we’re building for: WATCH HERE Why Work with Us? At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers. About the Company Our client operates in a fast-paced investment and deal-driven environment. They work with startups and founders to execute deals, manage investor relationships, and drive operational excellence. Role Overview This role blends Executive Assistant support with operational ownership, process management, and CRM oversight. You will manage inboxes, calendars, and multi-step processes across deals and LP relationships while building and maintaining internal systems from scratch. The position is designed to evolve into full ownership of workflows, external follow-ups, and operational execution. The ideal candidate is highly autonomous, presents exceptionally well over email, and thrives managing complex, multi-step processes with minimal guidance. Your Impact - Ensure smooth execution of deals, LP communications, and founder-level operational processes. - Build, maintain, and optimize internal workflows and CRMs to improve efficiency and accuracy. - Provide consistent, high-quality written communications on behalf of leadership. - Enable leadership to focus on strategic priorities by managing operational details and execution. - Identify gaps in processes and implement solutions that improve team and organizational effectiveness. Core Responsibilities Executive Assistant & Inbox Ownership – 30% - Manage scheduling and email flow for meetings and deal coordination. - Track to-dos and proactively nudge leadership when items slip. - Prepare pre-meeting agendas based on prior calls and context. - Coordinate logistics, planning, and calendar execution end-to-end. - Move AI-generated meeting notes into structured Google Drive folders. Organization & Systems Management – 25% - Set up and manage CRM from scratch, including data hygiene and reminders. - Own setup and ongoing management of tech tools (Google Drive, Slack, Asana/Notion). - Maintain structured documentation and internal knowledge bases. - Ensure information is consistently logged, updated, and accessible. Deal & LP Process Management – 25% - Manage internal deal processes end-to-end, from intake through execution. - Run workflows through CRM, including reminders, memos, and follow-ups. - Support scheduling and coordination with founders and external stakeholders. - Own operational steps during deal execution to ensure nothing drops. - Track LP relationships, including identifying LPs who can become customers. Communication & External Follow-Ups – 10% - Draft professional, polished emails on behalf of leadership. - Maintain consistent external follow-ups across deals and LP communications. - Support preparation and drafting of quarterly LP updates. - Ensure messaging reflects clarity, sophistication, and strong judgment. Financial & Operational Support – 10% - Categorize expenses and maintain light bookkeeping-style tracking. - Support coordination around logistics, vendors, and operational execution. - Identify workflow gaps and propose process improvements proactively.