• Oversee financial records to ensure accurate management of accounts payable and receivable, general ledger, fixed assets, payroll, and other accounts. • Process monthly payroll, including withholdings and payouts. Prepare and file payroll tax returns. • Reconcile bank balances and financial statement accounts. Support budgets and financial projections. • Ensure accurate bookkeeping and compliance with Generally Accepted Accounting Principles (GAAP). • Prepare budgeting materials and analyses to support decision-making. • Plan, coordinate, and report financial statements for internal and external use. • Generate financial analyses and reports to assist management in decision-making. • Generate and distribute invoices. • Maintain tax compliance and prepare tax returns as required. • Research accounting issues and respond to customer inquiries. • Maintain confidentiality of financial information.

• Manage accounts payable and receivable processes, including reconciliation and reporting. • Prepare and file tax returns in compliance with US, EU, AU, and UK tax laws. • Conduct audits and ensure all financial statements meet the regulatory standards of the applicable regions. • Maintain and update accounting records and systems, ensuring accuracy and adherence to local laws. • Generate periodic financial reports and budgets to support strategic decision-making. • Handle payroll processing, ensuring tax compliance and timely disbursements. • Research and apply regional accounting and tax updates to ensure company compliance. • Ad hoc tasks as needed to support the finance team.

• Manage all accounts payable activity through our Ramp.com platform, including vendor payments, reconciliations, and expense tracking. • Track and manage accounts receivable through NikoHealth, ensuring timely collection. • Bill B2B accounts on a monthly basis and follow up on outstanding balances. • Prepare weekly and monthly reports, including: • Profit & Loss (P&L) • Balance Sheet • 13-Week Cash Flow Analysis • Other ad hoc financial reports as needed. • Generate and maintain all reports using QuickBooks Online (QBO). • Support leadership with accurate forecasting, variance analysis, and cash flow planning. • Perform regular bank and credit card reconciliations. • Monitor daily cash balances and flag potential shortfalls. • Coordinate payroll through Patriot Payroll. • Track employee reimbursements and benefits deductions. • Ensure accurate payroll journal entries are reflected in QuickBooks Online. • Maintain organized records for quarterly sales/use tax filings. • Ensure compliance with state and federal reporting requirements. • Prepare supporting schedules for CPA during tax season. • Prepare and issue 1099s to contractors at year-end. • Categorize and code expenses correctly in QuickBooks Online. • Review employee expense submissions for accuracy and compliance with company policy. • Maintain vendor files and W-9 records. • Maintain client account histories and provide statements when needed. • Develop and document standard operating procedures (SOPs) for AP, AR, and reporting workflows. • Implement internal checks to reduce errors and fraud risk. • Prepare requested documents for internal or external audits. • Maintain consistent, secure record-keeping practices. • Support budgeting process by tracking actuals against budget. • Provide insights into spending trends, margins, and cost-saving opportunities.

- Record and categorize all financial transactions with accuracy and speed - Manage accounts payable and receivable, ensuring timely payments, invoices, and collections - Reconcile bank, credit card, and merchant accounts on a monthly basis - Prepare and maintain ledgers, balance sheets, income statements, P&L statements, and other financial reports - Manage payroll, reimbursements, and expense tracking - Prepare financial data for leadership and external accountants for tax filings - Maintain internal financial processes - Report directly to CEO on cash flow, financial health, and other data - Support internal team on payroll, reimbursements, and expense tracking - Work with clients on invoicing setup, billing, and collections - Onboard contractors by collecting banking info and uploading to internal systems - Manage referral and partner payments with external collaborators - Coordinate with external accountants for filings - Zero tolerance for sloppy or late records - Excellent communication skills, both written and verbal - Absolute accuracy in all reconciliations and reports - Transparent, well-organized documentation at all times - Responsiveness and discretion with sensitive information - Proactive identification of discrepancies or risks