Building Dedicated Remote Teams Around the World
Executive Assistant
Location
Philippines
Posted
68 days ago
Salary
0
Seniority
Senior
Job Description
Executive Assistant
Outsourced Staff
• Manage the GM’s calendar, schedule meetings, and coordinate appointments. • Arrange travel plans, itineraries, and accommodations. • Organize and maintain files, documents, and reports. • Track timelines, tasks, and deliverables using Monday.com. • Assist with coordinating environmental research projects and meeting deadlines. • Monitor progress and provide regular updates to the GM. • Draft, proofread, and edit emails, reports, and presentations. • Manage communications, ensuring timely responses and follow-ups. • Prepare meeting agendas and record accurate minutes. • Conduct research to support environmental initiatives. • Compile data for reports, presentations, and publications. • Update databases with relevant information. • Prioritize and manage the GM’s tasks effectively, ensuring nothing falls through the cracks. • Set reminders for important deadlines, meetings, and events. • Review scientific and technical documents for accuracy, grammar, and formatting. • Ensure consistency and quality in all written communications and publications. • Proficient use of Monday.com to manage workflows and enhance team collaboration. • Use tools like Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and any other relevant software. • Assist with the preparation of grant applications, proposals, and environmental assessments. • Coordinate with internal teams and external stakeholders as needed. • Handle other administrative or operational tasks to support the GM effectively.
Job Requirements
- 3 years or more proven experience as a Virtual, Executive, or Personal Assistant.
- Proficient in emerging technologies (e.g., AI tools, cloud services, VoIP) and Microsoft Office.
- Skilled in word processing, spreadsheets, and online scheduling tools (e.g., Outlook, Google Calendar).
- Strong phone, email, and messaging communication skills.
- Excellent organizational, time management, and written communication abilities.
- Discretion, confidentiality, and professionalism.
- Experience with social media management, especially LinkedIn.
- Access to a quiet, dedicated workspace.
- Experience with Xero is an advantage.
Benefits
- Proficient use of Monday.com
- Use tools like Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and any other relevant software
- Familiarity with environmental software or databases is a plus
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