Sparrow, legally known as TrySparrow.com, Inc., is a software company that partners with employers to manage all types of employee leave, like family and medica
Executive Assistant
Location
United States
Posted
57 days ago
Salary
$80K - $140K / year
Seniority
Senior
Job Description
Executive Assistant
Sparrow - TrySparrow.com, Inc.
• Work with the CEO to understand her highest-impact priorities and ensure her time is aligned accordingly • Help keep Sparrow moving at high velocity by enabling faster decision-making and delegation • Partner with the CEO to action-plan how key initiatives and tasks will be completed • Manage a complex and fast-moving calendar, ensuring meetings are purposeful, prioritized, and sequenced effectively • Own inbox management, including tagging, drafting emails in the CEO’s voice, and independently handling communications such as event registrations or account setup • Ensure written communication is clear, thoughtful, and tailored to the reader’s perspective • Track CEO-dependent projects, decisions, and action items across the executive team • Provide visibility to relevant stakeholders on status, dependencies, and next steps • Create and continuously improve processes that increase executive and organizational efficiency • Maintain the CEO’s personal calendar and ensure it is coordinated with work commitments • Schedule personal appointments while avoiding conflicts with professional priorities • Partner with the CEO to build systems that make her personal life more efficient (e.g., meal planning, wardrobe management, recurring life admin)
Job Requirements
- 5+ years of experience supporting senior executives, ideally CEOs or founders in high-growth environments
- Exceptional written communication skills, including the ability to write clearly in another person’s voice
- Strong judgment and prioritization instincts. You know what matters most and why.
- A high-ownership mindset and comfort operating independently
- Experience creating, improving, and maintaining processes
- Professionalism and confidence working with senior leaders and external stakeholders
- High emotional intelligence, discretion, and attention to detail
- Comfort supporting both professional and limited personal logistics.
Benefits
- Health insurance
- 401(k) matching
- Flexible working hours
- Paid time off
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• Prepare and organize the CEO's meetings and travel • Manage the CEO's phone calls and emails • Maintain and update the CEO's calendar • Manage development projects for the CEO • Perform administrative tasks such as handling mail, files, and invoices • Assist the CEO in preparing presentations and reports • Maintain effective communication with the company's various departments
About Assistantly Assistantly places elite Unicorns into high-performing client environments where expectations are clear, the bar is high, and the support is real. Our evergreen Executive Assistants join our talent bench and are matched with founders, executives, and leadership teams who need strong operators. You’ll have ongoing coaching, clear standards, and a Success Manager to support your growth. This isn’t freelance or temporary work. It’s a long-term career pathway designed for impact, stability, and advancement. About the Role We are seeking a highly proactive, detail-oriented Executive Assistant to support operations across legal, startup, and real estate functions. This role will focus on executive support, cross-functional coordination, task and workflow management, and operational follow-through across multiple business entities. You will act as a true right hand—owning inbox and calendar management, driving accountability on tasks, coordinating vendors and stakeholders, and supporting real estate and startup operations. If you excel at anticipating needs, thinking critically, and taking initiative with minimal direction while operating in a fast-paced, multi-priority environment, this role is perfect for you.
About Assistantly Assistantly places elite Unicorns into high-performing client environments where expectations are clear, the bar is high, and the support is real. Our evergreen Executive Assistants join our talent bench and are matched with founders, executives, and leadership teams who need strong operators. You’ll have ongoing coaching, clear standards, and a Success Manager to support your growth. This isn’t freelance or temporary work. It’s a long-term career pathway designed for impact, stability, and advancement. About the Role We are seeking a highly proactive, detail-oriented Executive Assistant to support operations across legal, startup, and real estate functions. This role will focus on executive support, cross-functional coordination, task and workflow management, and operational follow-through across multiple business entities. You will act as a true right hand—owning inbox and calendar management, driving accountability on tasks, coordinating vendors and stakeholders, and supporting real estate and startup operations. If you excel at anticipating needs, thinking critically, and taking initiative with minimal direction while operating in a fast-paced, multi-priority environment, this role is perfect for you.
About Assistantly Assistantly places elite Unicorns into high-performing client environments where expectations are clear, the bar is high, and the support is real. Our evergreen Executive Assistants join our talent bench and are matched with founders, executives, and leadership teams who need strong operators. You’ll have ongoing coaching, clear standards, and a Success Manager to support your growth. This isn’t freelance or temporary work. It’s a long-term career pathway designed for impact, stability, and advancement. About the Role We are seeking a highly proactive, detail-oriented Executive Assistant to support operations across legal, startup, and real estate functions. This role will focus on executive support, cross-functional coordination, task and workflow management, and operational follow-through across multiple business entities. You will act as a true right hand—owning inbox and calendar management, driving accountability on tasks, coordinating vendors and stakeholders, and supporting real estate and startup operations. If you excel at anticipating needs, thinking critically, and taking initiative with minimal direction while operating in a fast-paced, multi-priority environment, this role is perfect for you.
