Role Description This is a pro-bono volunteer position. JerseySTEM is looking for talented professionals across our departments to commit time and energy as long-term engagement for our mission to provide STEM education to underrepresented middle school girls. In addition to Corporate and Individual donations, Grants are a potential large source of financial support for the JerseySTEM mission. JerseySTEM is looking for a Department Head who can help us establish and manage the infrastructure to effectively and efficiently access this stream of funding for JerseySTEM. - Implement best practices in Grant Research, Writing and Management - Manage a team of Grant Researchers and Grant Writers - Investigate and evaluate JerseySTEM’s, and other organizations’, process for applying for grants. - Make recommendations regarding requirements to create and implement an improved process. - Make recommendations regarding creating a robust and self-sustaining team - Work with the human resources group to identify and on-board volunteers with the requisite skills. - Monitor and guide the team’s efforts. - Attend virtual team meetings once a week - Report to the board on team’s performance and provide recommendations on team structure and operational management, as well as on-going potential further improvements. Qualifications - Genuine concern about/interest in solving the STEM education gender and opportunity gap. - Experience developing and supervising teams. - Experience working with volunteer organizations. - Strong leadership/team building skills. - Resourceful, can-do attitude. - Comfort working in a ‘virtual organization’ with digital tools (G-Suite, Slack, Jira, Salesforce). - Flexible schedule to allow for non-regular, scheduled meetings during the workweek 1-2 times a month.

Company Overview Flosum is a Salesforce-native DevOps and data protection platform trusted by enterprises across technology, financial services, healthcare, energy, and the federal government. We operate with a lean, high-performance culture where every team member has outsized impact. We are financially sustainable, AI-forward, and growing — and we need someone exceptional to help our CEO operate at peak effectiveness across both the business and his personal office. The Role The ideal candidate will reside in San Ramon California, or in the Bay Area. This is not a typical executive assistant position. You will serve as the operational right hand to Flosum's CEO, managing a blend of professional and personal operations that require intelligence, discretion, financial literacy, and legal awareness. Think of yourself as a one-person chief of staff for the CEO's entire life — investments, legal coordination, family logistics, office administration, and everything in between. You will be the single point of accountability for ensuring that nothing falls through the cracks across a complex, fast-moving set of responsibilities. If you thrive on variety, can context-switch between a tax filing and a college application in the same hour, and want a role where you learn how a CEO actually operates day to day — this is it. Who You Are - You are sharp, driven, and high-energy with an insatiable appetite for learning and getting things done - You have a baseline understanding of personal finance, investments, and tax processes — enough to be dangerous and ask the right questions - You have exposure to or genuine interest in legal processes — you do not need to be a lawyer, but you should be comfortable reading a contract, understanding a filing deadline, and coordinating with attorneys without hand-holding - You are an exceptional organizer who builds systems, not just to-do lists - You exercise impeccable judgment and discretion — you will have access to sensitive personal and financial information - You communicate clearly, directly, and proactively — you do not wait to be asked - You are comfortable operating independently with minimal supervision and can manage up effectively - You are tech-savvy and embrace AI tools to maximize your productivity What You Will Own Investment & Financial Operations - Coordinate with financial advisors, accountants, and investment managers on behalf of the CEO - Track and organize personal investment portfolios, statements, and financial correspondence - Manage tax preparation workflows — gather documents, coordinate with CPAs, track deadlines, and ensure timely filings for both personal and business-related obligations - Process, organize, and resolve incoming financial paperwork, invoices, and office mail efficiently - Maintain a clear system for accounts payable, reimbursements, and recurring financial commitments Legal Coordination & Light Legal Work - Serve as the primary liaison with attorneys, legal agencies, and regulatory bodies for personal and light business legal matters - Review, organize, and track contracts, agreements, and legal correspondence - Manage timelines for legal filings, renewals, and compliance deadlines - Conduct basic legal research and prepare summaries to support decision-making - Coordinate with local government agencies and offices on permits, filings, and documentation Personal & Family Operations - Manage logistics for family-related matters including college applications, enrollment, academic deadlines, and school communications - Coordinate medical appointments, insurance paperwork, and health-related administration for the CEO's family - Handle personal scheduling, travel, and logistics that intersect with professional commitments - Serve as the go-to problem solver for personal administrative needs, ensuring fast resolution Office & Administrative Operations - Own the CEO's incoming mail — physical and digital — with a system for triage, action, and follow-up - Maintain organized records and filing systems across financial, legal, and personal domains - Identify and implement tools and processes that increase efficiency across all areas of responsibility - Proactively flag issues, deadlines, and risks before they become problems

Company Overview Flosum is a Salesforce-native DevOps and data protection platform trusted by enterprises across technology, financial services, healthcare, energy, and the federal government. We operate with a lean, high-performance culture where every team member has outsized impact. We are financially sustainable, AI-forward, and growing — and we need someone exceptional to help our CEO operate at peak effectiveness across both the business and his personal office. The Role This is not a typical executive assistant position. You will serve as the operational right hand to Flosum's CEO, managing a blend of professional and personal operations that require intelligence, discretion, financial literacy, and legal awareness. Think of yourself as a one-person chief of staff for the CEO's entire life — investments, legal coordination, family logistics, office administration, and everything in between. You will be the single point of accountability for ensuring that nothing falls through the cracks across a complex, fast-moving set of responsibilities. If you thrive on variety, can context-switch between a tax filing and a college application in the same hour, and want a role where you learn how a CEO actually operates day to day — this is it. Who You Are - You are sharp, driven, and high-energy with an insatiable appetite for learning and getting things done - You have a baseline understanding of personal finance, investments, and tax processes — enough to be dangerous and ask the right questions - You have exposure to or genuine interest in legal processes — you do not need to be a lawyer, but you should be comfortable reading a contract, understanding a filing deadline, and coordinating with attorneys without hand-holding - You are an exceptional organizer who builds systems, not just to-do lists - You exercise impeccable judgment and discretion — you will have access to sensitive personal and financial information - You communicate clearly, directly, and proactively — you do not wait to be asked - You are comfortable operating independently with minimal supervision and can manage up effectively - You are tech-savvy and embrace AI tools to maximize your productivity What You Will Own Investment & Financial Operations - Coordinate with financial advisors, accountants, and investment managers on behalf of the CEO - Track and organize personal investment portfolios, statements, and financial correspondence - Manage tax preparation workflows — gather documents, coordinate with CPAs, track deadlines, and ensure timely filings for both personal and business-related obligations - Process, organize, and resolve incoming financial paperwork, invoices, and office mail efficiently - Maintain a clear system for accounts payable, reimbursements, and recurring financial commitments Legal Coordination & Light Legal Work - Serve as the primary liaison with attorneys, legal agencies, and regulatory bodies for personal and light business legal matters - Review, organize, and track contracts, agreements, and legal correspondence - Manage timelines for legal filings, renewals, and compliance deadlines - Conduct basic legal research and prepare summaries to support decision-making - Coordinate with local government agencies and offices on permits, filings, and documentation Personal & Family Operations - Manage logistics for family-related matters including college applications, enrollment, academic deadlines, and school communications - Coordinate medical appointments, insurance paperwork, and health-related administration for the CEO's family - Handle personal scheduling, travel, and logistics that intersect with professional commitments - Serve as the go-to problem solver for personal administrative needs, ensuring fast resolution Office & Administrative Operations - Own the CEO's incoming mail — physical and digital — with a system for triage, action, and follow-up - Maintain organized records and filing systems across financial, legal, and personal domains - Identify and implement tools and processes that increase efficiency across all areas of responsibility - Proactively flag issues, deadlines, and risks before they become problems

• Operational responsibility & execution • Support in scaling our digital business model (e-learning, online certifications, platform logic) • Independently run projects across the entire customer journey — from acquisition to retention • Identify and implement optimization opportunities in processes, products and digital workflows • Quickly get up to speed with new tools, technologies and topics — and independently further develop them • Analyze markets, competitors and trends in digital continuing education & compliance • Prepare business cases and data-driven decision foundations • Derive growth opportunities for new courses, target groups and digital products • Support the development of pricing and offering structures • Assist in building and evolving our e-learning platform • Optimize the user experience across the entire digital customer journey • Implement and test new tools (e.g., automation, CRM, AI-powered systems) • Build scalable processes for course operations, certification and customer management • Design, execute and evaluate performance marketing campaigns (Google, Meta, etc.) • Build and optimize landing pages to validate hypotheses • Create marketing materials using AI (ads, creatives, copy) • Analyze and continuously optimize funnels and conversion rates