• Provide office administration support across all levels of management • Manage internal and external communications (email, virtual meetings, client correspondence, and business messaging) • Assist with invoicing, document preparation, and basic business reporting • Support client care and customer service interactions with professionalism and accuracy • Prepare and format business reports, presentations, and performance summaries • Coordinate calendars, schedules, and virtual meetings • Maintain organized digital filing systems and business records • Assist leadership with administrative tasks, follow-ups, and project coordination • Perform general office and virtual administrative duties as needed

- Provide administrative support for active construction job sites - Assist with scheduling, reporting, and documentation management - Coordinate communication between field crews, supervisors, and office staff - Maintain job site records, compliance documents, and daily logs - Support safety documentation and procedural compliance - Assist with onboarding, training coordination, and general site organization

• Manage administrative and clerical functions for active construction job sites • Track schedules, reports, and job site documentation • Serve as a communication liaison between field staff and office personnel • Maintain compliance records, safety documentation, and daily activity logs • Assist with coordination of onboarding, training, and site organization

• Data Management: Create, maintain, and manage multiple databases for sales, operations, marketing, and reporting. • Clean, validate, and structure raw data from different sources. • Identify incorrect, duplicate, or irrelevant data and fix or flag it. • Ensure data accuracy, consistency, and reliability. • Excel & Reporting: Work extensively on Excel using advanced formulas (VLOOKUP/XLOOKUP, INDEX-MATCH, IF, COUNTIFS, SUMIFS, nested formulas). • Create pivot tables, dashboards, and structured reports. • Handle large datasets without breaking file logic. • Build automated templates for reporting and tracking. • Business Thinking: Understand what data is actually useful for business decisions. • Translate raw numbers into clear business insights. • Support leadership with data needed for strategy, performance tracking, and forecasting. • Ask the right questions when data does not make sense. • Database & Systems: Handle data from CRMs, spreadsheets, automation tools, and internal systems. • Maintain structured databases with clear naming, logic, and documentation. • Support automation and reporting teams with correct datasets.