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Side

Solidarity and International Development Expertise

Global Head of Administration

AdministrationAdministrationFull TimeRemoteLeadTeam 1-10Since 2019H1B SponsorCompany SiteLinkedIn

Location

Philippines

Posted

144 days ago

Salary

0

Seniority

Lead

10 yrs expEnglish

Job Description

Global Head of Administration

Side

• Maintain an accurate, dynamic inventory of all physical sites (offices, studios, warehouses, and partner facilities). • Track capacity, utilization, and occupancy to ensure alignment with workforce and production forecasts. • Lead site expansion, consolidation, and relocation projects with clear financial models and ROI justification. • Create and manage a global facilities performance dashboard integrating utilization, cost, and efficiency data. • Audit global administrative and facilities processes to identify inefficiencies, redundancies, and risks. • Design and roll out standard operating procedures (SOPs) for site operations, logistics, and admin workflows. • Implement automation and digital tools for data capture, asset tracking, and reporting. • Introduce a continuous improvement framework to drive measurable performance gains and cost reductions. • Oversee shipping, asset movement, and customs compliance across all geographies. • Lead hardware and asset reconciliation programs to ensure data accuracy and accountability. • Standardize asset tagging, lifecycle management, and disposal processes. • Optimize logistics and vendor networks to reduce costs and improve delivery times. • Build and oversee a centralized global vendor management system that tracks all administrative, logistics, and facilities partners. • Develop and enforce a Vendor Evaluation Process including: - Pre-qualification and onboarding based on financial stability, service capability, and compliance. - Quarterly and annual performance reviews using defined KPIs and SLAs (cost, quality, responsiveness, sustainability). - Vendor scorecards to rank partners on performance and value contribution. - Continuous improvement feedback loops to drive higher standards and accountability. • Lead vendor consolidation and cost optimization initiatives, negotiating master service agreements and preferred pricing. • Collaborate with Finance and Legal to ensure contract compliance and procurement governance globally. • Own and manage the global facilities and administration budget, identifying cost efficiencies without sacrificing quality or service levels. • Drive measurable cost savings through vendor rationalization, lease negotiations, and process efficiencies. • Implement a cost-per-utilization-hour framework across lines of business and sites to assess real performance and ROI. • Partner with FP&A to forecast, track, and report administrative expenditures against budget. • Partner with Studio Operations, IT, Finance, and People Ops to align space, hardware, and logistics needs with business goals. • Act as the central point of coordination between regional facilities leads and global operations leadership. • Support sustainability initiatives across all facilities and logistics channels.

Job Requirements

  • 10–15+ years of experience in global administration, facilities management, or operational leadership, ideally across multi-region organizations.
  • Proven record of implementing global process improvements and achieving significant cost savings.
  • Strong background in vendor evaluation, negotiation, and contract management.
  • Experience in asset-intensive industries (creative production, technology, or media) preferred.
  • Analytical and data-driven, with experience building KPI dashboards and operational scorecards.
  • Highly collaborative, with excellent communication and stakeholder management skills.

Benefits

  • Competitive Salary.
  • Dynamic, multicultural and fun environment.
  • You will be working for the world's leading provider of game services.
  • We empower our people and offer regular progression opportunities to ensure our employees flourish.

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