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Purchasing Assistant
Location
Philippines
Posted
140 days ago
Salary
$7 / hour
Seniority
Mid Level
Job Description
Purchasing Assistant
Remote Raven
• Data entry of purchase orders for component parts, outside processing services, and finished goods • Ensure all purchase orders include accurate costs, specifications, and delivery dates before submission • Maintain detailed process notes from the company ERP system on all outside processing purchase orders • Communicate purchase order changes, rejections, and delivery date updates to all relevant stakeholders • Maintain positive, professional relationships with vendors through courteous phone and email communication • Monitor vendor compliance with purchase order costs, delivery dates, and terms and conditions • Obtain multiple quotes for new purchase requests to ensure competitive pricing • Work with the General Manager to address vendor performance issues and eliminate non-compliant practices • Follow up on rejection reports and coordinate replacement of rejected materials • Support cost reduction initiatives by helping to source products at the lowest possible cost without compromising quality • Escalate any cost increases to the General Manager for approval prior to issuing purchase orders • Work to eliminate unnecessary charges such as lot fees on outside processing orders • Utilize historical pricing data appropriately while remaining vigilant about outdated costs • Conduct weekly follow-ups on late purchase orders every Friday using system-generated reports • Initiate follow-up emails to vendors regarding outstanding deliveries • Use calendar reminders and task management tools to track outstanding items • Update the ERP system promptly to reflect delivery date changes and material rejections • Keep production, planning, and other departments informed of procurement status • Develop and maintain knowledge of materials (tubing, flat bar, sheet metal, fasteners, etc.) and their applications • Take detailed notes to build expertise in vendor relationships and purchasing processes • Participate in collaborative problem-solving with the team to address challenges • Focus on root cause analysis to prevent recurring issues • Support just-in-time and Economic Order Quantity (EOQ) inventory management practices
Job Requirements
- Strong attention to detail and organizational skills
- Excellent written and verbal communication abilities
- Proficiency with ERP/purchasing software systems (experience with SAGE or similar platforms preferred)
- Competency in Microsoft Outlook, Excel, and other Office applications
- Ability to manage multiple priorities and meet deadlines
- Strong analytical skills for cost comparison and vendor evaluation
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