• Own executive calendar management, scheduling, and time-blocking across time zones • Triage and manage inbound requests and follow-ups, ensuring priorities move forward • Coordinate meetings, agendas, and action items; drive accountability and execution • Create and maintain systems for tracking priorities and projects (Asana/Notion) • Support executive workflows across Slack and Google Workspace with exceptional organization • Coordinate travel planning and logistics when needed • Act as a trusted gatekeeper—protecting time, focus, and decision-making bandwidth

• To help with onboarding customers. • Responding to client requests. • Reaching out to customers having ordering issues. • Work closely with team members to complete tasks. • Lead generation

Adler Development, a leading name in the real estate industry with over 60 years of experience, is seeking a proactive and detail-oriented Virtual Assistant to join our dynamic team. Given our extensive portfolio that boasts millions of square feet of residential, commercial, and retail projects across Florida, the ideal candidate will play a crucial role in ensuring our operations run smoothly and efficiently. Adler Development is recognized for its commitment to delivering visionary projects with reliability and a deep understanding of the marketplace, always focusing on cost-effective strategies to enhance the bottom line. The Virtual Assistant will support various aspects of our operations, from managing communications and schedules to coordinating project documentation. This role is perfect for someone who thrives in a fast-paced environment and has a passion for the real estate industry. As part of our team, you will contribute to a company that values practical solutions and implements them through collaboration with clients and architects to bring visions to life. If you are a motivated individual looking to make an impact in a respected firm committed to excellence, we encourage you to apply and join us in our mission to shape the future of real estate in Florida. Responsibilities - Manage and organize communication channels, including emails and phone calls. - Schedule and coordinate meetings, appointments, and travel arrangements for team members. - Assist with document preparation, including reports, presentations, and project documentation. - Maintain and update project databases and record-keeping systems. - Conduct research on real estate market trends and project opportunities. - Collaborate with team members to ensure project timelines are met and deliverables are achieved. - Perform administrative tasks such as data entry and maintaining inventory of office supplies.

• Maintain confidential records, contracts, and correspondence in shared systems • Manage complex calendars, meeting logistics, and travel coordination (as needed) • Maintain meeting cadence and ensure decisions and next steps are documented • Own inbox triage and stakeholder communication to protect executive focus time • Prepare agendas, briefing packs, and follow-up notes with clear action tracking