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PrivateDoc logo
PrivateDoc

PrivateDoc is a fully regulated digital online clinic catering for the needs of lifestyle conditions for patients

Operations & Admin Manager – Emergency Cash

Location

Kenya

Posted

123 days ago

Salary

$61.9K / year

Seniority

Senior

Bachelor Degree4 yrs expEnglish

Job Description

Operations & Admin Manager – Emergency Cash

PrivateDoc

• Manage core administrative processes for the EC team, including procurement, contracting, vendor management including payment, petty cash, and logistics support, and support response teams with administrative needs. • Develop, maintain and improve procedures and systems for operational documentation, financial tracking, procurement files, and compliance logs. • Ensure all team and response operational and admin processes are aligned with global policies and procedures. • Develop and maintain a centralized repository of templates, SOPs, decision memos, tools, and good practices for both team operations and response admin. • Provide surge capacity during the earliest phases of crisis responses, acting as an additional operator supporting scoping, setup, and early implementation. • Run or support the “back office” of a response launch, including procurement, vendor coordination, logistics, travel, and financial tracking. • Configure and operationalize pre-built emergency cash tools and systems, troubleshooting operational gaps and escalating risks early. • Maintain compliance with GD policies and operational standards throughout response activities. • Capture lessons learned during responses and contribute inputs to post-response debriefs and product improvements. • Support management of crisis response surge rosters, ensuring a systematic approach to deployments and fostering a learning mindset. • Support the Senior Product Manager maintaining up-to-date documentation across the EC Solutioning Team, including decision logs, planning tools, process documentation, and knowledge repositories. • Support the Senior Product Manager with coordination of planning cycles, goal tracking, and team-wide communications. • Coordinate EC retreats, onboarding processes, and team events to strengthen cohesion and alignment.

Job Requirements

  • 4+ years of experience in operations, administration, or program delivery — ideally in humanitarian response, development, or technology-for-good settings.
  • Strong organizational and project management skills — able to balance multiple priorities and manage complex logistics.
  • Deep understanding of and commitment to procurement and financial principles, policies and procedures and a willingness to drive compliance.
  • Proven ability to manage budgets, procurement, and compliance processes.
  • Excellent follow-through and reliability; you anticipate needs and close loops effectively.
  • Strong communication and coordination skills across cultures, teams, and geographies.
  • Comfort working in ambiguity and creating structure for evolving systems.
  • Bonus: familiarity with humanitarian response operations, donor compliance, or cross-functional program management.

Benefits

  • A demonstrated commitment to helping all staff develop and grow
  • A competitive salary, including bonus
  • A robust health benefits plan (exact details will vary by country)
  • Flexible paid time off
  • Allowances for desk set-up and learning and development

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