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Helping businesses save on labor costs by hiring top talent overseas
Executive Assistant – Project Coordinator
Location
Philippines
Posted
106 days ago
Salary
$800 - $1.1K / month
Seniority
Senior
Job Description
Executive Assistant – Project Coordinator
Assist World
• Provide operational and administrative support to the team • Coordinate tenants and community partners for property activations and quarterly events • Track deliverables and ensure all parties complete assigned tasks • Submit special event permits with the city • Organize logistics for project initiatives • Follow up with nonprofits and community partners to ensure timely completion of responsibilities • Invoicing and billing support • Track payments and maintain organized records • Perform light accounting responsibilities, including basic bookkeeping for buildings and property management • Reconcile utility billing and billing-back to tenants • Provide general executive administrative support • Draft and manage professional email communications • Serve as a coordination point (primarily email-based) • Provide updates and respond to task-related questions within ClickUp
Job Requirements
- Strong organizational and time management skills
- High attention to detail
- Excellent written communication skills
- Ability to work autonomously with minimal hand-holding
- Experience with project coordination or executive administration
- Comfortable handling invoicing, billing, and light bookkeeping tasks (training provided if needed)
- Experience with ClickUp (preferred but not required, must be comfortable learning it quickly)
- Background in project management (preferred but not required)
- Experience supporting real estate or community-based initiatives (preferred but not required)
- Basic accounting or bookkeeping experience (preferred but not required)
- Process improvement mindset (preferred but not required)
- Ability to anticipate needs and proactively solve problems (preferred but not required)
- Autonomous and self-directed (work style expectations)
- Comfortable receiving tasks via ClickUp and executing independently (work style expectations)
- Organized communicator who stays on top of deadlines (work style expectations)
- Minimal meetings required, strong preference for async communication (work style expectations)
Benefits
- 100% REMOTE
- $50 birthday bonus
- $200 testimonial bonus
- $500 entry monthly raffle
- NO TRACKER. NO PROBLEM
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