Role Description Assistante(e) de direction, vous travaillerez en étroite collaboration avec l'équipe de direction et serez rattachée directement à la Secrétaire Générale. Missions principales en gestion et comptabilité : - Gérer les droits constatés : restauration et hébergement des élèves - Gérer les aides élèves : bourses et fonds sociaux - Saisir et suivre les recettes pour les 3 budgets : formation initiale, formation continue, formation par apprentissage - Suivre les 3 budgets en lien avec la secrétaire générale et l'agent comptable (outils d'analyse et d'aide à la décision) - Suivre la partie financière des projets pédagogiques - Gérer la taxe d'apprentissage et de sa campagne de diffusion - Accueillir le public pour la restauration - Saisir et suivre les dépenses de restauration - Gestion de la régie Missions principales RH : - Récupérer les données de paie et effectuer la saisie de 1er niveau (vacations, données agent...) - Suivre les contrats de la formation initiale en lien avec le ministère : récupération et transmission des documents, suivi des signatures, préparation des documents de fin de contrat - Suivre les contrats de la formation continue et de l'apprentissage : rédaction des contrats, préparation des documents de fin de contrat - Suivre les arrêts maladie : transmission, saisie des attestations de salaire pour la CPAM - Assurer la logistique du déplacement des agents (OM, réservations, justificatifs, etc.) Qualifications - De formation Bac +2/3 en secrétariat de direction, gestion administrative, comptabilité ou ressources humaines - Expérience confirmée dans un environnement scolaire ou administratif public souhaitée - Connaissance des procédures RH/comptables du secteur public appréciée Requirements - Rigueur et sens de l'organisation - Discrétion et respect de la confidentialité - Diplomatie et capacité à communiquer avec des interlocuteurs variés (direction, enseignants, élèves, parents, professionnels) - Réactivité, adaptabilité et autonomie dans la gestion des priorités - Esprit d'équipe et sens du service public

• Email management and professional correspondence • Diary/calendar management and scheduling • Prioritising tasks effectively and working independently • Weekly check-in with the client (minimal supervision required)

• Create, update, and maintain client, contract, and team records • Ensure data accuracy and consistency across the system • Monitor scheduled cleanings to ensure they start on time • Respond to general client inquiries • Guide users through features and workflows • Introduce the application and standard procedures to new cleaning teams • Prepare and send client invoices • Assign tasks to the supervisor according to defined rules • Identify recurring issues and operational inefficiencies

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description As an Executive Administrative Assistant supporting our Federal government client, you will be trusted to support Senior Level Executive Service (SES) members that are responsible for managing the overall operations and executions of the office. This will include performing senior-level administrative duties such as meeting coordination, task tracking, travel preparation, meeting preparation, and calendar reconciliation. Key Responsibilities include (but are not limited to): - Performing routine executive-level tasks to include but not limited to scheduling, drafting internal memos, creating briefing materials, coordinating Front Office daily operations meetings, notes, and after-meeting activities. - Taking creative direction and working independently and collaboratively in a fast-paced team environment. - Managing, maintaining, and de-conflicting Executive and Principal Director calendars. - Managing electronic action binders via MS Teams for Executives and Principal Directors. - Coordinating all meetings and conference calls to include scheduling with other attendees, scheduling conference rooms, and all external facing meetings. - Coordinating All Hands, Leadership meetings, agenda, and follow up actions. - Arranging travel for Executive and Principal Directors and other Front Office staff as assigned to include local, domestic, international, and invitational travel. - Ensuring appropriate routing, review, signature, clearance, and submission of all high-level documents for Executive Director and Principal Director signature. - Maintaining records (hardcopy and electronic) in accordance with Applicable Management Directives. - Performing ad-hoc administrative duties as requested by the federal staff. - Carry out our Commitments to Deliver, Grow, and Thrive. Qualifications - A Bachelor’s degree and 7 years of relevant professional experience (Master’s Degree and 5 years of experience may be substituted in lieu of 7 years of experience). - Previous experience supporting federal Senior Executive Service Members. - Must be detail oriented with demonstrated experience in meeting coordinating, task tracking, calendar reconciliation, and travel preparation. - Must have experience generating reports and developing briefs. - Possess the ability to foster external relationships with key stakeholders for meeting coordination. - Ability to communicate effectively, both orally and in writing. - Must have an active SECRET security clearance. - US Citizenship required. Requirements - Previous experience supporting the Department of Homeland Security. - Coachability and resourcefulness in learning new skills. - Excellent writing and analytical thinking skills. - Skilled in prioritization and rapport building with clients and colleagues. Benefits - 401k matching (4%). - PTO (3 weeks to start, 4 weeks after 2-5 years, and 5 weeks after 5 years). - Health, dental, and vision insurance. - Short- and long-term disability. - FSA accounts. - 4 weeks of paid parental leave. - 11 paid holidays (including your birthday off). - Fitness & cell phone reimbursements. - Monthly all hands update meetings. - Annual in-person all hands team building day and evening out. - Regular check-ins for professional growth goals. - Semi-monthly one-on-one performance manager meetings. - A social team that coordinates monthly events. - Use of technology like Slack to keep us connected and collaborative. - A company culture dedicated to a highly engaged team.