By joining Sedgwick, you'll be part of something truly meaningful. It’s what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there’s no limit to what you can achieve. Newsweek Recognizes Sedgwick as America’s Greatest Workplaces National Top Companies Certified as a Great Place to Work® Fortune Best Workplaces in Financial Services & Insurance Senior Executive Admin Assistant PRIMARY PURPOSE: To be responsible for the coordination of activities (operations and planning) and ensuring timely flow of information to and from the executive office; to handle details of a highly confidential and critical nature and function efficiently and effectively in a fast-paced professional environment; to independently manage multiple tasks and projects with competing priorities and deadlines; and to screen and prioritize communications and opportunities from external and internal sources. ESSENTIAL FUNCTIONS and RESPONSIBILITIES - Manages external contacts for CEO, proactively understanding who they are, which are priority contacts and keeping track of periodic communication needed for priority contacts. - Anticipates the CEO's needs and proactively brings together appropriate people and resources to support the executive in addressing issues. - When CEO chairs meetings, prepares agenda in advance, assists with and provides research/background information, content development, and creation of presentations; coordinates meetings. - Manages the daily schedule of CEO, ensuring he knows his schedule 24 hours in advance; keeps appointments and meetings on time or changes schedules when necessary. - Develops and maintains a system that alerts to upcoming deadlines on incoming requests or events. - Manages CEO travel arrangements and proactively coordinates the pre-planning of trips with various internal functions, including arranging appropriate travel, visas, agendas and necessary contacts, country information, Sedgwick marketing materials, and other necessary preparations. - Manages effective contacts and relationships with Board members, including arranging board member travel arrangements, expense reimbursements when needed, and board meeting logistics; acts as a first point of contact for Board member queries; and provides support as needed in preparation for Board meetings. - Understands organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed. - Handles business and personal confidential information in a professional and discreet manner. - Ensures that various administrative tasks are done in a effective and efficient manner, including copying, reviewing outside mail, drafting correspondence, screen phone calls when requested, and maintaining executive files as needed. - Anticipates the needs of the CEO and acts accordingly. - Acts as the CEO's representative and ambassador to external constituents as directed. - Processes and maintains expenses for CEO. - Is available during regular business hours, evenings and/or weekends on occasion/as needed to provide support and assistance to the CEO. ADDTIONAL FUNCTIONS and RESPONSIBILITIES - Performs other duties as assigned. QUALIFICATIONS Education & Licensing Bachelor's degree from an accredited college or university preferred. Experience Five (5) years administrative assistant experience OR three (3) years executive level administrative experience OR equivalent combination of education and experience required. Skills & Knowledge - Excellent oral and written communication, including presentation skills - PC literate, including Microsoft Office products - Word, Excel, and PowerPoint - Good public relations skills - Analytical and interpretive skills - Strong organizational skills - Excellent interpersonal skills - Excellent negotiation skills - Ability to work in a confidential environment - Ability to work in a team environment - Ability to meet or exceed Performance Competencies WORK ENVIRONMENT When applicable and appropriate, consideration will be given to reasonable accommodations. Mental: Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines Physical: Computer keyboarding, travel as required Auditory/Visual: Hearing, vision and talking The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time. Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace. If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, consider applying for it anyway! Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience. You may be just the right candidate for this or other roles.

Coupa makes margins multiply through its community-generated AI and industry-leading total spend management platform for businesses large and small. Coupa AI is informed by trillions of dollars of direct and indirect spend data across a global network of 10M+ buyers and suppliers. We empower you with the ability to predict, prescribe, and automate smarter, more profitable business decisions to improve operating margins. Why join Coupa? 🔹 Pioneering Technology: At Coupa, we're at the forefront of innovation, leveraging the latest technology to empower our customers with greater efficiency and visibility in their spend. 🔹 Collaborative Culture: We value collaboration and teamwork, and our culture is driven by transparency, openness, and a shared commitment to excellence. 🔹 Global Impact: Join a company where your work has a global, measurable impact on our clients, the business, and each other. Learn more on Life at Coupa blog and hear from our employees about their experiences working at Coupa. The Impact of an Executive Assistant at Coupa: We are seeking an experienced Executive Assistant with 4-5 years of proven expertise in supporting multiple Senior Vice President (SVP) level executives. The successful candidate will be adept at managing complex calendars, arranging extensive travel, coordinating high-level meetings, and handling confidential information with discretion and professionalism. This role requires exceptional organizational abilities, strong communication skills, and the ability to thrive in a fast-paced environment. This role will report to the Executive Business Partner to the CFO. What You'll Do: - Manage complex calendars for multiple SVP-level executives, including scheduling and coordinating meetings and events - Coordinate executive travel, including accommodations, transportation, and meals, ensuring cost-effectiveness and policy compliance - Prepare and organize materials for meetings, presentations, and conferences - Serve as a primary point of contact for internal and external stakeholders, facilitating clear and timely communication - Plan and execute logistics for onsite and offsite meetings, events, and conferences - Provide administrative support, handle confidential information, and assist with special projects as needed What You Will Bring to Coupa: - Bachelor’s degree or equivalent experience preferred - 4–5 years of experience supporting multiple SVP-level executives as an Executive Assistant - Strong calendar and travel management skills with exceptional attention to detail - Excellent written and verbal communication skills, with professionalism across all organizational levels - Highly organized, adaptable, and able to prioritize effectively in fast-paced environments while maintaining confidentiality - Proficient in Microsoft Office Suite and capable of independent work, problem-solving, and occasional U.S. travel The estimated pay range for this role is $83,000 - $108,000 The starting salary for the successful candidate will be based on permissible, non-discriminatory factors such as skills, experience, and geographic location. #LI-Remote #Li-TC1 Coupa complies with relevant laws and regulations regarding equal opportunity and offers a welcoming and inclusive work environment. Decisions related to hiring, compensation, training, or evaluating performance are made fairly, and we provide equal employment opportunities to all qualified candidates and employees. Please be advised that inquiries or resumes from recruiters will not be accepted. By submitting your application, you acknowledge that you have read Coupa’s Privacy Policy and understand that Coupa receives/collects your application, including your personal data, for the purposes of managing Coupa's ongoing recruitment and placement activities, including for employment purposes in the event of a successful application and for notification of future job opportunities if you did not succeed the first time. You will find more details about how your application is processed, the purposes of processing, and how long we retain your application in our Privacy Policy.

Job Title: Executive Assistant (EA) Position Type: Full-Time, Remote Working Hours: U.S. client business hours (with flexibility for executive schedules, travel, and urgent needs) About the Role: Our client is seeking an Executive Assistant to provide high-level administrative and operational support to senior executives. This role goes beyond basic admin tasks — the EA acts as a gatekeeper, project manager, and trusted partner, ensuring executives are prepared, informed, and able to focus on strategic priorities. Responsibilities: Calendar & Scheduling: - Manage complex executive calendars, including internal/external meetings, travel, and events. - Anticipate conflicts, prioritize requests, and optimize time usage. - Schedule across multiple time zones using Outlook or Google Calendar. Communication & Correspondence: - Draft, proofread, and send emails or memos on behalf of executives. - Screen calls, messages, and requests, escalating only what requires executive attention. - Serve as a liaison between executives, employees, clients, and partners. Meeting Preparation & Follow-Up: - Prepare agendas, talking points, and briefing documents. - Collect and synthesize background materials ahead of meetings. - Record minutes, track action items, and ensure follow-up. Travel & Logistics: - Coordinate domestic and international travel (flights, hotels, transportation). - Prepare detailed itineraries and handle last-minute changes. - Process reimbursements and expense reports. Project Support: - Assist with research, data gathering, and report preparation. - Track progress on executive priorities and initiatives. - Manage confidential information with discretion. Administrative Operations: - Maintain organized digital filing systems. - Manage document version control and approvals. - Support onboarding or offboarding of senior staff as needed. What Makes You a Perfect Fit: - Highly organized, detail-oriented, and proactive. - Strong communicator with professional polish. - Able to anticipate needs and problem-solve independently. - Comfortable working in fast-paced, high-pressure environments. Required Experience & Skills (Minimum): - 3+ years of experience supporting senior executives. - Proficiency with Microsoft Office and Google Workspace. - Experience managing complex calendars and travel itineraries. - Excellent written and verbal communication. Ideal Experience & Skills: - Prior experience in high-growth startups, professional services, or executive-level support roles. - Familiarity with collaboration tools (Slack, Zoom, Notion, Asana). - Experience handling sensitive or confidential information. - Background supporting multiple executives simultaneously. What Does a Typical Day Look Like? An Executive Assistant’s day revolves around keeping the executive organized, informed, and focused. You will: - Begin by reviewing the executive’s calendar and preparing briefing notes for the day. - Screen emails and calls, flagging urgent items and drafting responses where appropriate. - Coordinate meetings and logistics, ensuring agendas, materials, and follow-ups are clear. - Manage travel plans and expense reports when required. - Track executive priorities, following up with team members to ensure deliverables are met. - Wrap the day by summarizing outstanding items, updating the calendar, and preparing tomorrow’s agenda. In essence: you are the executive’s right hand, ensuring they operate at maximum efficiency and effectiveness. Key Metrics for Success (KPIs): - Calendar accuracy and minimized conflicts. - Timely communication and follow-up on executive priorities. - High satisfaction from executives and stakeholders. - On-time completion of expense reporting and travel logistics. - Reduced administrative burden on executives (measured by time freed). Interview Process: - Initial Phone Screen - Video Interview with Pavago Recruiter - Practical Task (e.g., draft an executive briefing memo or manage a sample scheduling scenario) - Client Interview with Executives - Offer & Background Verification

Executive Coordinator, Global Manufacturing Location: - Novato, CA, United States - San Rafael, CA, United States Hybrid Job Description: Who We Are BioMarin is a global biotechnology company that relentlessly pursues bold science to translate genetic discoveries into new medicines that advance the future of human health. Since 1997, we have been dedicated to making a big difference in small patient populations. By applying a science-driven, patient-forward approach, we develop targeted therapies that address the root cause of rare genetic diseases and larger genetic disorders. We transform lives through genetic discovery. Role Summary Reporting directly to the SVP (Head of Global Manufacturing), the Executive Coordinator serves as a proactive, data-driven strategic partner. This role goes beyond traditional administrative support, requiring a technically proficient individual who can organize, analyze, and present information to enhance decision-making and drive team efficiencies. You will be the trusted "right hand" in a fast-paced environment where priorities shift rapidly and initiatives span the globe. Key Responsibilities Executive Support & Strategic Enablement - Provide high-level administrative support to the Global Manufacturing Leadership team, driving communication standardization through tools like templates. - Serve as an administrative partner, anticipating needs so leadership can focus on high-impact manufacturing and transformation priorities. - Orchestrate intricate, complex calendar management across multiple time zones, reinforcing "standard work" and resolving conflicts independently. - Coordinate domestic and international travel with meticulous attention to detail, including flights, hotels, and ground transportation. - Prepare and submit expense reports in alignment with T&E policies. Information & Digital Management - Maintain and manage internal communication channels, including BioWeb (SharePoint), Microsoft Teams, and digital signage. - Leverage digital tools, data insights, and emerging technologies (including AI) to optimize operations and drive efficiency. - Manage and organize Teams folders to ensure information is current, accurate, and easily accessible. - Act as the departmental "go-to-person" for general operational inquiries and IT-related issues. Communication & Stakeholder Collaboration - Serve as a critical communications hub, facilitating information flow between the SVP, leadership team, and cross-functional partners. - Partner with Corporate Communications to ensure messaging alignment and compliance with social media standards. - Draft, review, and refine executive communications, presentations, and strategic documents. - Lead and partner with the broader Executive Coordinator community to synchronize global travel and interactions. Event & Project Management - Support Global Manufacturing Town Halls, conferences, and off-site meetings, managing budgets, timelines, and logistics. - Coordinate team-building activities, community outreach, and social events to strengthen organizational culture. - Assist with the onboarding and integration of new leadership team members. Core Competencies & Requirements Technical & Professional Skills - Experience: 5-10+ years of executive-level support for VP, SVP, or C-level leaders in complex, global organizations. - Education: Bachelor's degree required. - Software Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and Concur. - Technical Savviness: Ability to quickly learn new platforms and guide others in adopting digital tools. Personal Attributes - Adaptability: Exceptional ability to pivot quickly and thrive in environments with shifting priorities. - Discretion: High level of judgment and discretion when handling sensitive or confidential employee and proprietary information. - Proactive Mindset: A self-starter with a "can-do" attitude and the ability to act on "ad-hoc" requests. - Executive Presence: Professional demeanor with strong influencing skills and the ability to represent leadership in high-stakes situations. - Global Readiness: Openness to periodically responding to requests outside of normal business hours to support global operations. Location Hybrid onsite in Novato or San Rafael 3-4 days onsite/week. Note: This description is not intended to be all-inclusive, or a limitation of the duties of the position. It is intended to describe the general nature of the job that may include other duties as assumed or assigned. Equal Opportunity Employer/Veterans/Disabled An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.