Job Title: Executive Assistant (EA) Position Type: Full-Time, Remote Working Hours: U.S. client business hours (with flexibility for executive schedules, travel, and urgent needs) About the Role: Our client is seeking an Executive Assistant to provide high-level administrative and operational support to senior executives. This role goes beyond basic admin tasks — the EA acts as a gatekeeper, project manager, and trusted partner, ensuring executives are prepared, informed, and able to focus on strategic priorities. Responsibilities: Calendar & Scheduling: - Manage complex executive calendars, including internal/external meetings, travel, and events. - Anticipate conflicts, prioritize requests, and optimize time usage. - Schedule across multiple time zones using Outlook or Google Calendar. Communication & Correspondence: - Draft, proofread, and send emails or memos on behalf of executives. - Screen calls, messages, and requests, escalating only what requires executive attention. - Serve as a liaison between executives, employees, clients, and partners. Meeting Preparation & Follow-Up: - Prepare agendas, talking points, and briefing documents. - Collect and synthesize background materials ahead of meetings. - Record minutes, track action items, and ensure follow-up. Travel & Logistics: - Coordinate domestic and international travel (flights, hotels, transportation). - Prepare detailed itineraries and handle last-minute changes. - Process reimbursements and expense reports. Project Support: - Assist with research, data gathering, and report preparation. - Track progress on executive priorities and initiatives. - Manage confidential information with discretion. Administrative Operations: - Maintain organized digital filing systems. - Manage document version control and approvals. - Support onboarding or offboarding of senior staff as needed. What Makes You a Perfect Fit: - Highly organized, detail-oriented, and proactive. - Strong communicator with professional polish. - Able to anticipate needs and problem-solve independently. - Comfortable working in fast-paced, high-pressure environments. Required Experience & Skills (Minimum): - 3+ years of experience supporting senior executives. - Proficiency with Microsoft Office and Google Workspace. - Experience managing complex calendars and travel itineraries. - Excellent written and verbal communication. Ideal Experience & Skills: - Prior experience in high-growth startups, professional services, or executive-level support roles. - Familiarity with collaboration tools (Slack, Zoom, Notion, Asana). - Experience handling sensitive or confidential information. - Background supporting multiple executives simultaneously. What Does a Typical Day Look Like? An Executive Assistant’s day revolves around keeping the executive organized, informed, and focused. You will: - Begin by reviewing the executive’s calendar and preparing briefing notes for the day. - Screen emails and calls, flagging urgent items and drafting responses where appropriate. - Coordinate meetings and logistics, ensuring agendas, materials, and follow-ups are clear. - Manage travel plans and expense reports when required. - Track executive priorities, following up with team members to ensure deliverables are met. - Wrap the day by summarizing outstanding items, updating the calendar, and preparing tomorrow’s agenda. In essence: you are the executive’s right hand, ensuring they operate at maximum efficiency and effectiveness. Key Metrics for Success (KPIs): - Calendar accuracy and minimized conflicts. - Timely communication and follow-up on executive priorities. - High satisfaction from executives and stakeholders. - On-time completion of expense reporting and travel logistics. - Reduced administrative burden on executives (measured by time freed). Interview Process: - Initial Phone Screen - Video Interview with Pavago Recruiter - Practical Task (e.g., draft an executive briefing memo or manage a sample scheduling scenario) - Client Interview with Executives - Offer & Background Verification

Executive Coordinator, Global Manufacturing Location: - Novato, CA, United States - San Rafael, CA, United States Hybrid Job Description: Who We Are BioMarin is a global biotechnology company that relentlessly pursues bold science to translate genetic discoveries into new medicines that advance the future of human health. Since 1997, we have been dedicated to making a big difference in small patient populations. By applying a science-driven, patient-forward approach, we develop targeted therapies that address the root cause of rare genetic diseases and larger genetic disorders. We transform lives through genetic discovery. Role Summary Reporting directly to the SVP (Head of Global Manufacturing), the Executive Coordinator serves as a proactive, data-driven strategic partner. This role goes beyond traditional administrative support, requiring a technically proficient individual who can organize, analyze, and present information to enhance decision-making and drive team efficiencies. You will be the trusted "right hand" in a fast-paced environment where priorities shift rapidly and initiatives span the globe. Key Responsibilities Executive Support & Strategic Enablement - Provide high-level administrative support to the Global Manufacturing Leadership team, driving communication standardization through tools like templates. - Serve as an administrative partner, anticipating needs so leadership can focus on high-impact manufacturing and transformation priorities. - Orchestrate intricate, complex calendar management across multiple time zones, reinforcing "standard work" and resolving conflicts independently. - Coordinate domestic and international travel with meticulous attention to detail, including flights, hotels, and ground transportation. - Prepare and submit expense reports in alignment with T&E policies. Information & Digital Management - Maintain and manage internal communication channels, including BioWeb (SharePoint), Microsoft Teams, and digital signage. - Leverage digital tools, data insights, and emerging technologies (including AI) to optimize operations and drive efficiency. - Manage and organize Teams folders to ensure information is current, accurate, and easily accessible. - Act as the departmental "go-to-person" for general operational inquiries and IT-related issues. Communication & Stakeholder Collaboration - Serve as a critical communications hub, facilitating information flow between the SVP, leadership team, and cross-functional partners. - Partner with Corporate Communications to ensure messaging alignment and compliance with social media standards. - Draft, review, and refine executive communications, presentations, and strategic documents. - Lead and partner with the broader Executive Coordinator community to synchronize global travel and interactions. Event & Project Management - Support Global Manufacturing Town Halls, conferences, and off-site meetings, managing budgets, timelines, and logistics. - Coordinate team-building activities, community outreach, and social events to strengthen organizational culture. - Assist with the onboarding and integration of new leadership team members. Core Competencies & Requirements Technical & Professional Skills - Experience: 5-10+ years of executive-level support for VP, SVP, or C-level leaders in complex, global organizations. - Education: Bachelor's degree required. - Software Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and Concur. - Technical Savviness: Ability to quickly learn new platforms and guide others in adopting digital tools. Personal Attributes - Adaptability: Exceptional ability to pivot quickly and thrive in environments with shifting priorities. - Discretion: High level of judgment and discretion when handling sensitive or confidential employee and proprietary information. - Proactive Mindset: A self-starter with a "can-do" attitude and the ability to act on "ad-hoc" requests. - Executive Presence: Professional demeanor with strong influencing skills and the ability to represent leadership in high-stakes situations. - Global Readiness: Openness to periodically responding to requests outside of normal business hours to support global operations. Location Hybrid onsite in Novato or San Rafael 3-4 days onsite/week. Note: This description is not intended to be all-inclusive, or a limitation of the duties of the position. It is intended to describe the general nature of the job that may include other duties as assumed or assigned. Equal Opportunity Employer/Veterans/Disabled An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Career-defining. Life-changing. At iRhythm, you’ll have the opportunity to grow your skills and your career while impacting the lives of people around the world. iRhythm is shaping a future where everyone, everywhere can access the best possible cardiac health solutions. Every day, we collaborate, create, and constantly reimagine what’s possible. We think big and move fast, driven by our commitment to put patients first and improve lives. We need builders like you. Curious and innovative problem solvers looking for the chance to meaningfully shape the future of cardiac health, our company, and your career About This Role: We are seeking strategic, proactive Executive Assistant to support iRhythm’s Chief Legal Officer and SVP, Quality & Regulatory (QARA) and drive organizational impact across iRhythm. This role provides dedicated, split support across both the Legal and Quality & Regulatory functions, requiring agility, sound judgment, and the ability to seamlessly manage priorities across two critical enterprise leaders. This role goes beyond traditional administrative work — serving as a trusted advisor and operational partner who enables leaders to focus on what matters most. The Executive Assistant team at iRhythm plays a critical role in connecting priorities, anticipating needs, and ensuring execution at speed and scale. EAs are expected to balance precision in execution with strategic foresight, supporting enterprise alignment, communication, and deliverable management. Our ideal EAs are strategic thinkers, master organizers, and strong communicators who thrive in dynamic environments and see around corners to make things happen. Key Responsibilities Strategic Partnership & Leadership Support - Serve as a trusted partner to executives, helping manage priorities, align calendars to strategic milestones, and create space for high-impact work. - Anticipate needs and proactively address issues before they arise, ensuring leaders stay ahead of key decisions and commitments. - Prepare executive-level materials, presentations, talking points, QBR/Board decks, and communications, that clarify and advance business priorities. - Partner with business leaders to track deliverables end-to-end, ensuring follow-through, accountability, and momentum on initiatives. - Support litigation and regulatory tracking, including maintaining critical deadlines, coordinating with outside counsel or regulatory stakeholders, and ensuring proactive follow-up. - Support audit and inspection readiness efforts in partnership with Quality leadership by organizing documentation, tracking preparation milestones, and maintaining structured systems. - Operate with a chief-of-staff mindset — synthesizing priorities across Legal and QARA, aligning stakeholders, and driving accountability on key initiatives. - Ensure materials are handled with strict confidentiality and precision. Executive Communications & Influence - Draft and review sensitive communications related to legal, compliance, regulatory, and governance matters, exercising sound judgment and discretion. - Support internal communications alignment across Legal and QARA initiatives to ensure clarity and smooth execution. - Represent executives and the company with professionalism and discretion in all internal and external interactions. - Foster clear, consistent communication channels between leadership and teams to enable transparency, clarity, and trust. Operational Excellence - Manage complex calendars, travel, and event logistics with a focus on strategic prioritization and efficiency. - Plan and execute meetings, offsites, and team events, ensuring strong meeting hygiene (agendas, minutes, action tracking, decision logs). - Use tools such as Teams Planner, Smartsheet, SAP Concur, and CoPilot/AI to streamline administrative tasks and manage deliverables efficiently. - Identify and implement process improvements that enhance cross-functional efficiency and reduce administrative friction. - Provide light project coordination for executive-driven initiatives by tracking key milestones, action items, and dependencies to support timely execution. - Support leaders by translating priorities into simple plans and tracking mechanisms, monitoring progress, and flagging risks or gaps to enable informed decisions. - Maintain and monitor litigation, compliance, and regulatory calendars to ensure critical deadlines are anticipated and met. - Provide administrative support for regulatory submissions, including final document correlation and quality review (ensuring completeness, proper formatting, pagination, and organization of PDFs and submission materials). - Support documentation organization within SharePoint and other systems to enhance audit readiness and inspection preparedness. Cross-Functional Collaboration - Build trusted relationships across iRhythm to facilitate collaboration and seamless information flow. - Partner with other Executive Assistants to establish consistent standards, share best practices, and coordinate cross-functional support. - Act as a connector across teams, ensuring day-to-day execution aligns with enterprise goals and leadership priorities. - Serve as a key liaison with external counsel, regulators, auditors, and internal compliance partners as appropriate. - Coordinate cross-functional preparation for audits, inspections, Board reporting, or regulatory milestones. Continuous Improvement & Development - Contribute to the evolution of the EA Center of Excellence, standardizing templates, tools, and playbooks (agenda, minutes, RACI, board prep). - Lead or participate in EA community initiatives (AI enablement, budgeting best practices, event standardization). - Model adaptability, curiosity, and professional growth — helping shape the next generation of strategic EAs at iRhythm. About You Experience - 8+ years of experience supporting senior executives in dynamic, growth-oriented environments (public-company or scale-up experience preferred). Experience in MedTech, life sciences, or other regulated industries is beneficial. - Proven ability to operate with discretion, foresight, and judgment in high-visibility or confidential contexts (e.g., CEO, CFO, Legal). - Experience supporting Legal, Compliance, Quality, Regulatory, or other risk-sensitive executive functions strongly preferred. - Paralegal training or exposure to litigation processes is a preferred but not required. Core Capabilities - Strategic mindset: Connect details to strategy; anticipate needs before they surface. - Operational mastery: Drive clarity through structure: calendars, deliverables, and meeting hygiene. Experience with Project Management is strongly preferred. - Communications excellence: Clear, concise, and professional writing; can represent leadership voice effectively. - Execution agility: Thrives on complexity; excels at multitasking and meeting deadlines under pressure. - Relationship builder: Collaborative, trustworthy, and culturally attuned, builds strong partnerships across all levels. - Digital fluency: Advanced proficiency in Microsoft Office, Teams, SharePoint, Smartsheet, SAP Concur, and AI tools (e.g., Copilot). - Integrity & discretion: Handles sensitive and confidential information with professionalism and sound judgment. - Risk & Compliance Awareness: Understands the importance of legal privilege, regulatory rigor, and documentation integrity in highly regulated environments. - Documentation Precision: Exceptional attention to detail in document review, formatting, organization, and completeness. - Enterprise Prioritization: Able to balance competing executive needs while maintaining strategic alignment and operational execution. Education - Bachelor’s degree preferred or equivalent professional experience. The iRhythm EA Vision The iRhythm EA community acts as a force multiplier for leadership effectiveness, balancing administrative precision with strategic partnership. Our EAs embody trust, foresight, and operational excellence, serving as the connective tissue that drives execution, alignment, and impact across the enterprise. Location: Remote - US Actual compensation may vary depending on job-related factors including knowledge, skills, experience, and work location. Estimated Pay Range $103,000.00 - $134,000.00 As a part of our core values, we ensure an inclusive workforce. We welcome and celebrate people of all backgrounds, experiences, skills, and perspectives. iRhythm Technologies, Inc. is an Equal Opportunity Employer. We will consider for employment all qualified applicants with arrest and conviction records in accordance with all applicable laws. iRhythm provides reasonable accommodations for qualified individuals with disabilities in job application procedures, including those who may have any difficulty using our online system. If you need such an accommodation, you may contact us at taops@irhythmtech.com About iRhythm Technologies iRhythm is a leading digital healthcare company that creates trusted solutions that detect, predict, and prevent disease. Combining wearable biosensors and cloud-based data analytics with powerful proprietary algorithms, iRhythm distills data from millions of heartbeats into clinically actionable information. Through a relentless focus on patient care, iRhythm’s vision is to deliver better data, better insights, and better health for all. Make iRhythm your path forward. Zio, the heart monitor that changed the game. There have been instances where individuals not associated with iRhythm have impersonated iRhythm employees pretending to be involved in the iRhythm recruiting process, or created postings for positions that do not exist. Please note that all open positions will always be shown here on the iRhythm Careers page, and all communications regarding the application, interview and hiring process will come from a @irhythmtech.com email address. Please check any communications to be sure they come directly from @irhythmtech.com email address. If you believe you have been the victim of an imposter or want to confirm that the person you are communicating with is legitimate, please contact taops@irhythmtech.com. Written offers of employment will be extended in a formal offer letter from an @irhythmtech.com email address ONLY. For more information, see https://www.ftc.gov/business-guidance/blog/2023/01/taking-ploy-out-employment-scams and https://www.ic3.gov/Media/Y2020/PSA200121

• Prepare agendas and materials for Operating Group meetings, Board sessions and All Hands • Capture decisions clearly and track actions through to completion • Notice when things start to drift and help bring focus back • Manage complex, multi time zone calendars for the CEO and wider Operating Group • Balance competing priorities with care and good judgement • Push back respectfully when something is not the best use of executive time • Coordinate investor facing meetings and confidential initiatives such as M&A • Prepare professional documentation and ensure information flows securely • Be a calm and discreet presence in high stakes environments • Build strong relationships across the UK and North America • Bridge time zones and communication styles with clarity and respect • Encourage openness and reduce silos across the Operating Group • Arrange international travel when required • Manage expenses accurately and responsibly • Look for thoughtful ways to improve how the Operating Group works together