Role Overview The Finance Executive role plays a key operational role within the Finance team, supporting the day-to-day financial management of a growing multi-brand e-commerce group. This role focuses on transactional finance, financial accuracy, reporting support, and maintaining well-organised financial records across multiple entities and international markets. The position works closely with the Finance Manager and cross-functional teams including operations, marketing and customer service. The role is primarily operational and execution-focused, ensuring that financial processes run smoothly and that accurate financial data supports business decision making. The position is fully remote and suitable for a highly organised, detail-oriented Finance professional who is comfortable working in a fast-paced digital business environment. Key Responsibilities Transactional Finance • Responsible for monitoring the Finance mailbox, responding to all enquiries the same day or first thing the following morning at latest. Flagging items that require urgent attention to the Finance Manager as appropriate • Process supplier invoices and credit card entries, ensuring accurate coding and entry into the finance system as well as compliance with company policies and VAT rules at all times • Manage Accounts Payable processes including payment scheduling and supplier communication • Assist with Accounts Receivable tracking and reconciliation • Support the management of multi-currency transactions across international markets Financial Records & Reconciliation • Maintain accurate financial records across multiple brands and entities • Perform regular bank, payment gateway, and platform reconciliations • Reconcile Shopify, payment processors, and other sales channels against financial records • Investigate and resolve discrepancies in financial data Reporting & Finance Support • Assist in preparing monthly Management Accounts and financial reports • Support the preparation of financial summaries, reports, and internal dashboards • Provide data and documentation required for audits, compliance, and reporting processes • Assist with budgeting and forecasting preparation where required • Identify cost reduction opportunities Systems & Process Support • Work with finance systems and internal tools to maintain accurate financial data • Help improve financial processes and documentation as the business scales • Support finance-related administrative tasks across multiple brands • Collaborate with operations and e-commerce teams to ensure financial accuracy in sales reporting Operational Finance Support • Assist with monitoring cash flow and payment schedules • Maintain organised financial records and documentations • Ensure financial procedures are followed consistently across brands

Role Overview The Finance Executive role plays a key operational role within the Finance team, supporting the day-to-day financial management of a growing multi-brand e-commerce group. This role focuses on transactional finance, financial accuracy, reporting support, and maintaining well-organised financial records across multiple entities and international markets. The position works closely with the Finance Manager and cross-functional teams including operations, marketing and customer service. The role is primarily operational and execution-focused, ensuring that financial processes run smoothly and that accurate financial data supports business decision making. The position is fully remote and suitable for a highly organised, detail-oriented Finance professional who is comfortable working in a fast-paced digital business environment. Key Responsibilities Transactional Finance • Responsible for monitoring the Finance mailbox, responding to all enquiries the same day or first thing the following morning at latest. Flagging items that require urgent attention to the Finance Manager as appropriate • Process supplier invoices and credit card entries, ensuring accurate coding and entry into the finance system as well as compliance with company policies and VAT rules at all times • Manage Accounts Payable processes including payment scheduling and supplier communication • Assist with Accounts Receivable tracking and reconciliation • Support the management of multi-currency transactions across international markets Financial Records & Reconciliation • Maintain accurate financial records across multiple brands and entities • Perform regular bank, payment gateway, and platform reconciliations • Reconcile Shopify, payment processors, and other sales channels against financial records • Investigate and resolve discrepancies in financial data Reporting & Finance Support • Assist in preparing monthly Management Accounts and financial reports • Support the preparation of financial summaries, reports, and internal dashboards • Provide data and documentation required for audits, compliance, and reporting processes • Assist with budgeting and forecasting preparation where required • Identify cost reduction opportunities Systems & Process Support • Work with finance systems and internal tools to maintain accurate financial data • Help improve financial processes and documentation as the business scales • Support finance-related administrative tasks across multiple brands • Collaborate with operations and e-commerce teams to ensure financial accuracy in sales reporting Operational Finance Support • Assist with monitoring cash flow and payment schedules • Maintain organised financial records and documentations • Ensure financial procedures are followed consistently across brands

• Manage all facets of a multidimensional, interwoven team and provide sound, strategic counsel to ensure progress, action and results; keep senior leadership informed and bring them in when necessary to maintain high-quality service and execution • Develop thorough knowledge of client industry landscape, scientific approach and business objectives as to identify strategic opportunities • Partner with subject matter experts (content strategy, social, earned media) team to develop strategic programs that meet client goals • Lead teams in executing patient-centric client events including strategic planning, material development, coordinating with client cross-functional teams and overseeing logistics • Work with senior leadership to expand strategic thinking and identify growth opportunities • Review wide-array of complex, strategic scientific communications materials and other deliverables (e.g., corporate/product narratives, messages and Q&As, results reports, leader talking points, scientific animation video scripts, owned and sponsored articles) • Take the lead on plans and high-level deliverables (e.g., yearly planning) • Participate and actively contribute to all-agency/IAT meetings, as appropriate and as the face of Spectrum • Manage account financials including staffing and projections, budget tracking and monthly billing packages to ensure team is on trend; liaise with client on budget recommendations • Ensure team meets deadlines, manages priorities and effectively communicates to both internal and external stakeholders • Supervise junior staff and play an active role in their professional development; identify and champion both account-specific and agency-wide visibility opportunities for self and team members • Contribute to new business opportunities

• Unify and lead the client-facing teams and marketing intelligence organization • Personally spearhead strategic C-level client partnerships • Architect the next stage of growth • Ensure excellence in client delivery • Maximize customer lifetime value across the Americas client portfolio • Lead and develop cross-discipline, client-facing talent • Set OKRs and performance standards aligned with business impact • Translate client needs into go-to-market strategies • Represent Incubeta in industry and executive forums