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VIATechnik

Leading the built environment in creating a better future, today.

Virtual Assistant, Project Coordinator

Project ManagerProject ManagerFull TimeRemoteSeniorTeam 201-500Since 2012H1B SponsorCompany SiteLinkedIn

Location

Philippines

Posted

73 days ago

Salary

0

Seniority

Senior

Bachelor DegreeEnglish

Job Description

Virtual Assistant, Project Coordinator

VIATechnik

• Organize and maintain databases related to projects, clients, and team activities. • Track and update project timelines, milestones, and deliverables. • Schedule and coordinate meetings, calls, and appointments for team members across different time zones. • Manage calendars and ensure timely reminders for upcoming events. • Handle the organization and manipulation of data in Excel spreadsheets. • Generate reports and summaries based on provided data. • Attend virtual meetings and take accurate minutes. • Distribute meeting minutes promptly and follow up on action items. • Liaise between the US office and various stakeholders to ensure clear and efficient communication. • Follow up on team to-do lists, deadlines, and project updates. • Provide daily follow-ups and standups to various leaders in the company.

Job Requirements

  • Bachelor’s degree or equivalent experience in a relevant field.
  • Proven experience as a virtual assistant or in a similar administrative role.
  • Experienced with architecture or construction industry practices.
  • Proficient in Microsoft Office Suite, particularly Excel.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills in English.
  • Ability to communicate effectively across different teams and time zones.
  • Ability to take initiative and work independently.
  • Comfortable with virtual communication tools (e.g., Zoom, Microsoft Teams).

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