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Virtual Assistant, Project Coordinator
Location
Philippines
Posted
73 days ago
Salary
0
Seniority
Senior
Job Description
Virtual Assistant, Project Coordinator
VIATechnik
• Organize and maintain databases related to projects, clients, and team activities. • Track and update project timelines, milestones, and deliverables. • Schedule and coordinate meetings, calls, and appointments for team members across different time zones. • Manage calendars and ensure timely reminders for upcoming events. • Handle the organization and manipulation of data in Excel spreadsheets. • Generate reports and summaries based on provided data. • Attend virtual meetings and take accurate minutes. • Distribute meeting minutes promptly and follow up on action items. • Liaise between the US office and various stakeholders to ensure clear and efficient communication. • Follow up on team to-do lists, deadlines, and project updates. • Provide daily follow-ups and standups to various leaders in the company.
Job Requirements
- Bachelor’s degree or equivalent experience in a relevant field.
- Proven experience as a virtual assistant or in a similar administrative role.
- Experienced with architecture or construction industry practices.
- Proficient in Microsoft Office Suite, particularly Excel.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills in English.
- Ability to communicate effectively across different teams and time zones.
- Ability to take initiative and work independently.
- Comfortable with virtual communication tools (e.g., Zoom, Microsoft Teams).
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