• Create, update, and maintain SOP documentation • Follow up with clients to maintain strong relationships and smooth workflows • Respond to scheduling and pre-sales inquiries • Handle calendar management, scheduling, and appointment coordination • Draft and send professional email responses on behalf of the firm • Assist with intake forms and follow up on incomplete submissions • Perform ongoing data entry and administrative support tasks • Support client onboarding and manage the sales pipeline • Send documents, engagement letters, and follow up to ensure signatures and payment completion • Manage and organize email inboxes to ensure priority client communications are addressed promptly

• Manage and prioritize high-volume client email correspondence with accuracy and discretion • Proofread and finalize legal documents • Track and proactively communicate upcoming deadlines and deliverables • Organize and maintain legal filing systems • Transcribe and summarize electronic dictation • Handle all firm and client information with strict confidentiality • Proactively identify action items and next steps from client instructions and communications • Bring structure and consistency to daily workflows in a fast-paced legal environment • Manage complex scheduling across multiple time zones • Draft and format contracts, pleadings, motions, and correspondence • Assist with billing tasks, time tracking, and expense reconciliation • Maintain structured, well-organized inbox and calendar systems for the executive • Track, assess, and respond to urgent matters while maintaining control of competing priorities • Maintain firm-wide calendars including court dates and filing deadlines • Monitor urgent and routine correspondence and take timely action • Take meeting notes and ensure follow-up actions are completed • Ensure documents comply with court rules and formatting standards • Support a positive, client-centered virtual team environment.

Role Description Vos missions en quelques mots : - Assurer le bon fonctionnement de l’activité d’un responsable et/ou d’une équipe dédiée en matière d’organisation et de logistique. - Assurer une circulation fiable de l'information et un rôle d'interface avec l'ensemble des interlocuteurs internes et/ou externes. Activities - Organise le travail administratif et favorise la communication à l'intérieur et à l'extérieur du domaine SI BDTMP. - Organise les déplacements (création des ordres de missions, réservations des billets, hôtels et locations de véhicules) et prend en charge les formalités administratives afférentes. - Accueille les interlocuteurs, oriente les appels, transmet et assure le suivi des messages téléphoniques et courriels, tout en assurant un rôle d’interface entre les interlocuteurs internes et externes. - Gère l’agenda du responsable du domaine SI BDTMP et des managers, en tenant compte des priorités (réunions, arbitrages, déplacements, conflits de réunion, réservation de salle). - Organise la tenue des CODIR Filière SI BDTMP (planification, invitation, réservation de salle), rédige le CR avec le suivi des actions. - Organise les réunions majeures du domaine SI BDTMP (COSTRAT, COPIL, CSSI etc). - Organise la mise en œuvre opérationnelle des séminaires Filière SI BDTMP (réservation de salle, commandes, invitation, relance). - Vérifie la conformité des documents avant signatures (respect de la charge graphique, syntaxe…). - Gère le courrier, ainsi que le classement et l’archivage numérique et papier. - Arrange l’organisation pratique du domaine SI BDTMP (gestion du planning des congés, gestion des notes de frais, liste de diffusion, gestion des stocks de fourniture, événementiel). - Gère des budgets de fonctionnement courant du domaine SI BDTMP (fournitures et petits matériels, événementiel) en assure le reporting et dans certains cas saisit les données relatives aux achats dans l’outil dédié, dans le respect des règles de marché. - Gère les entrées/sorties des collaborateurs internes et/ou externes du domaine SI BDTMP (gestion des badges, du matériel et des habilitations). Qualifications - Sens du service, facilitateur. - Esprit d’initiatives. - Communicateur et sens du relationnel. - Rigueur et souplesse, fiabilité. - Confidentialité et discrétion. Elements de candidature - Documents à transmettre : Pour postuler à cette offre, l'envoi du CV est obligatoire.

Role Description The Executive & Personal Assistant will provide high-level administrative and operational support to the Executive Director, ensuring smooth day-to-day execution across business and personal responsibilities. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities across multiple time zones. The ideal candidate is proactive, detail-oriented, and capable of anticipating needs while maintaining efficiency and structure in a dynamic work environment. Responsibilities - Executive Support - Manage complex calendar scheduling across PST (Idaho) and AEST (Sydney) time zones - Coordinate meetings and communications with investors and key stakeholders - Prioritize incoming requests and act as a gatekeeper to protect the Executive Director’s time - Business & Project Operations - Maintain organized digital filing systems and track project priorities - Prepare summaries, reports, and briefing documents - Support real estate initiatives through research, lead generation, and basic revenue modeling - Conduct market research related to lodge operations, amenities, and pricing strategies - Mining & Development Support - Track compliance requirements and permitting timelines (e.g., BLM, USFS, DEQ) - Assist with operational logistics such as drilling schedules and project coordination - Conduct research related to mining operations, including mill reactivation and heap leach processes - Personal Assistance - Proactively manage day-to-day administrative and personal tasks - Identify ways to improve efficiency and reduce friction in the Executive Director’s workflow Qualifications - 2+ years of experience as an Executive Assistant or Personal Assistant - Excellent written and verbal English communication skills - Strong proficiency in Google Workspace and Excel - Ability to work across PST and AEST time zones - Strong organizational, multitasking, and problem-solving skills - High level of discretion and professionalism when handling confidential information Requirements - Experience in real estate, construction, or mining industries (preferred) - Familiarity with project management tools such as Asana or Smartsheet (preferred) - Experience supporting executives with complex, multi-entity operations (preferred) Application Disclaimer - Voice/Video Recording is REQUIRED - Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. - Each application includes knockout questions designed to verify minimum qualifications required by the client. - To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. - Check Your SPAM Folder for important updates sent via email.