• This role provides secretarial and administrative support to professional legal staff. • Demonstrates thorough degree of legal knowledge, competence and secretarial skills. • Prepares and files legal documents, motions, pleadings and correspondence of a legal nature as directed. • Maintains attorneys calendar, sets court dates and appearances, and schedules meetings with witnesses and other involved parties. • Maintains department records. • May be required to support up to as many as three litigation attorneys. • Draft letters and legal documents; Prepare and assemble documents, including necessary transmittal forms and envelopes, in proper format; Complete typing and word processing assignments and documents of legal nature, including correspondence, pleadings, subpoenas, and related documents. • Prepares documents for filing with Court; Produces quality written communication, corrects and edits documents to ensure final copy conveys proper format and is correct in detail; • Prepares Answers, Cross-Complaints, discovery and all pleadings as directed by the handling attorney; Maintains transcripts, documents and evidence; Handle files with minimal exposure and complexity; typical soft-tissue injury claims with no risk; Maintains record of claims and legal documents and case activity. • Works with attorney to assist in work flow processes; Coordinates legal services such as court reporting, copying and delivery agencies; • Assures all work is prepared and timely submitted without delay. Has complete understanding of court deadlines, Rules of Court, requirements for processing documents and all office and court processes; Handles routine correspondence and inquiries with attorneys, clients, adjusters, courts, etc. through written or telephone communications skills; • Communicates with claims, opposing counsel and clients regarding legal file; Carries out day to day activities in a logical and effective manner and completes work assignments promptly; Schedules court reporters, expert witnesses and other experts for testimony at depositions and trial; • Classifies, sort and file correspondence, articles, records and other documents; Operates standard and/or automated office equipment such as word processors, typewriters, transcribing software, case management software, photocopies, etc. • Maintains attorney calendar by accurately recording court dates and appearances as directed. Schedules meetings, depositions, and appointments; Assembles documents, reports and information as requested to prepare for meetings; Arranges necessary meeting spaces, secures conference rooms as needed; Informs participants of meeting dates, times and location; Resolves calendar conflicts by prioritizing and coordinates rescheduling dates as requested; Tasks all deadlines in connection with appearances; Tasks all deadlines in course and scope of daily job duties and upcoming assignments; Schedules internal conferences related to legal files;

• Conduct initial intake interviews with potential clients in both English and Spanish. • Systematically follow up with leads to move them through the firm's pipeline. • Maintain and update the lead tracking spreadsheet with high accuracy. • Bridge communication gaps for Spanish-speaking callers.

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: Job Duck is seeking a highly professional and results-oriented Intake Specialist to support a busy estate planning and probate practice. In this role, you will be the first point of contact for prospective clients, handling inbound calls and inquiries with clarity, confidence, and empathy. You will play a key role in qualifying leads, scheduling consultations, and ensuring potential clients receive a seamless and professional experience from the first interaction. This position is ideal for someone who communicates clearly, enjoys working with people, and is motivated by converting inquiries into scheduled consultations. Your daily work will directly impact the firm’s growth by turning interest into meaningful client relationships. • Compensation Range: 1150 USD to 1220 USD Responsibilities include, but are not limited to: - Communicate with clients and leads via email and phone - Schedule consultations accurately and efficiently - Manage and update client and lead information in the CRM - Support lead conversion efforts through professional and timely responses - Follow up on inquiries to maintain engagement - Vet and qualify callers based on firm criteria - Answer inbound phone calls from prospective clients Requirements: This role supports a solo estate planning and probate law practice • Full time position aligned with Arizona Time (MST/PDT) • Phone focused role with light to moderate daily call volume • Sales mindset is strongly valued due to lead conversion expectations Required software and tools include • Clio Grow CRM • 3CX VOIP system (open to change if needed) • Calendly or similar scheduling tool Work Shift: 8:00 AM - 5:00 PM [PST][PDT] (United States of America) Languages: English Ready to dive in? Apply now and make sure to follow all the instructions!  Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.

What we do: Halcyon is the industry’s first dedicated, adaptive security platform that combines multiple proprietary advanced prevention engines along with AI models focused specifically on stopping ransomware. Who we are: Halcyon was formed in 2021 by a team of cyber industry veterans after battling the scourge of ransomware (and advanced threats) for years at some of the largest global security vendors. Comprised of leaders from Cylance (now Blackberry), Accuvant (now Optiv), Fireye and ISS X-Force (now IBM), Halcyon is focused on building products and solutions for mid-market and enterprise customers. As a remote-native, completely distributed global team, we recognize great talent can exist anywhere. We invite you to apply to a job you’re interested in and we'll work a plan to meet your needs. The Role Halcyon is seeking a motivated 2L law student to join our legal team as a Legal Intern, reporting to the General Counsel. The intern will contribute directly to the department's FY27 priorities (scaling contract throughput, advancing legal automation, and supporting Halcyon's continued growth). The ideal candidate brings strong legal instincts, intellectual curiosity, and an interest in legal technology and process design. Responsibilities - Commercial Contracting - Review, draft, and negotiate commercial agreements including MSAs, NDAs, Order Forms, Reseller, and Partner Agreements. - Contracting Standardization - Support contract redline standardization; contribute to playbook and template development for enterprise accounts. - Legal Operations & Automation - Assist in building an AI-powered legal self-service tool; maintain SOPs, track legal metrics (volume, review time, automation ROI) via tools such as LinkSquares, Salesforce, and Claude. - Compliance & Privacy - Help ensure compliance with GDPR, CCPA, and related standards; assist in DPA reviews and data subject request handling. - Employment Law - Draft and review employment agreements, offer letters, and compensation documentation; support HR on employee relations matters. - International Expansion - Support entity formation and employee onboarding in new international markets; collaborate with Finance and outside counsel on local compliance. Requirements - Current 1L/2L at an accredited law school with an interest in corporate, commercial, or technology law. - Strong organizational skills; ability to manage competing priorities in a fast-paced environment. - Excellent written and verbal communication skills with high attention to detail. - Interest in legal technology and AI-assisted workflows is a strong plus. - Familiarity with LinkSquares or Salesforce is helpful but not required. - Open to transitioning to a full-time role following graduation. Benefits - Competitive hourly pay ($25–30/hour) for the duration of the internship. - Hands-on exposure to corporate and commercial law at a leading cybersecurity company. - Direct experience with AI-powered legal tooling and modern legal operations. - Mentorship from experienced legal professionals; potential for a full-time offer upon graduation. In accordance with applicable state and federal laws, the range provided is Halcyon’s reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location. Base pay is one part of the total package that is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses/incentives, and equity in the Company. We understand it takes a diverse team of highly intelligent, passionate, curious, and creative people to develop the exceptional product we are building. Our dynamic team has incredible perspectives to share, just as we know you do, and we take great pride in being an equal opportunity employer.