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Specialized assistants for B2B SaaS sales, customer success, and marketing teams
Admin Associate
Location
United States + 171 moreAll locations: United States | Canada | Brazil | Colombia | Argentina | Chile | Venezuela | Bolivia | Ecuador | French Guiana | Guyana | Paraguay | Peru | Suriname | Uruguay | Mexico | Costa Rica | El Salvador | Guatemala | Honduras | Nicaragua | Panama | Dominican Republic | Puerto Rico | Bahamas | Guadeloupe | Haiti | Jamaica | Martinique | Montserrat | United Kingdom | Germany | France | Estonia | Portugal | Hungary | Poland | Ukraine | Romania | Bulgaria | Czechia | Slovakia | Belarus | Moldova | Sweden | Greece | Belgium | Italy | Ireland | Switzerland | Netherlands | Finland | Malta | Denmark | Lithuania | Croatia | Spain | Austria | Bosnia And Herzegovina | Iceland | Luxembourg | North Macedonia | Montenegro | Norway | Serbia | Slovenia | Albania | Cyprus | Latvia | Monaco | South Africa | Egypt | Algeria | Angola | Benin | Botswana | Burkina Faso | Burundi | Cameroon | Cabo Verde | Central African Republic | Chad | Congo | Côte D'ivoire | Democratic Republic of the Congo | Equatorial Guinea | Eritrea | Ethiopia | Gabon | Gambia | Ghana | Guinea | Guinea-bissau | Kenya | Lesotho | Liberia | Libya | Madagascar | Malawi | Mali | Mauritania | Mauritius | Mayotte | Morocco | Mozambique | Namibia | Niger | Nigeria | Réunion | Rwanda | Senegal | Seychelles | Sierra Leone | Somalia | Sudan | Eswatini | Tanzania | Togo | Tunisia | Uganda | Zambia | Zimbabwe | Georgia | Turkey | Israel | United Arab Emirates | Armenia | Azerbaijan | Bahrain | Iraq | Jordan | Kuwait | Lebanon | Oman | Qatar | Saudi Arabia | Palestine | Yemen | India | Japan | Philippines | Pakistan | Thailand | Singapore | Vietnam | Taiwan | Indonesia | Cambodia | Laos | Malaysia | Myanmar | South Korea | China | Afghanistan | Bangladesh | Bhutan | Kazakhstan | Kyrgyzstan | Maldives | Mongolia | Nepal | Sri Lanka | Tajikistan | Turkmenistan | Uzbekistan | Australia | Papua New Guinea | Kiribati | Palau | French Polynesia | Tuvalu | New Zealand
Posted
96 days ago
Salary
0
Seniority
Mid Level
Job Description
Admin Associate
Hireframe
Role Description We are looking for a part-time Operations / Admin Associate to support a fast-growing startup operating at the intersection of technology and innovation. This role will help keep day-to-day operations running smoothly, support the CEO, and ensure nothing falls through the cracks. This role is ideal for someone who enjoys variety, takes initiative, and thrives in a fast-paced, ever-changing environment. Duties and Responsibilities - Manage the CEO’s calendar and coordinate meetings across multiple time zones - Schedule investor / VC calls and help keep meeting logistics organized - Monitor shared inboxes and flag urgent requests - Respond to simple emails or route messages to the right person - Track bills, expenses, and invoices to make sure nothing gets missed - Help keep documents, spreadsheets, and records organized - Follow up with vendors, partners, or team members when needed - Jump in on general admin / ops tasks as they come up Qualifications - Strong organization skills and attention to detail - Comfortable working independently in a remote environment - Clear written communication - Experience with calendar management and scheduling - Comfortable using Google Workspace, email, and spreadsheets - Able to handle sensitive information professionally - Startup mindset — flexible, proactive, and willing to figure things out Requirements - Nice to Have - Experience supporting a founder or executive - Experience with expenses, bookkeeping, or admin operations - Experience working with startups or small teams - Comfortable working across time zones Schedule - 10–15 hours per week to start - Hours may increase over time depending on needs - Flexible, but must be responsive during agreed working windows Benefits - Permanent remote work flexibility - Paid Time Off - Health Maintenance Organization (HMO) coverage - Annual performance bonuses - Dedicated coaches offer an extra channel of support and skill-building - Opportunities for professional growth Company Description At Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers.
Job Requirements
- Strong organization skills and attention to detail
- Comfortable working independently in a remote environment
- Clear written communication
- Experience with calendar management and scheduling
- Comfortable using Google Workspace, email, and spreadsheets
- Able to handle sensitive information professionally
- Startup mindset — flexible, proactive, and willing to figure things out
- Nice to Have
- Experience supporting a founder or executive
- Experience with expenses, bookkeeping, or admin operations
- Experience working with startups or small teams
- Comfortable working across time zones
- Schedule
- 10–15 hours per week to start
- Hours may increase over time depending on needs
- Flexible, but must be responsive during agreed working windows
Benefits
- Permanent remote work flexibility
- Paid Time Off
- Health Maintenance Organization (HMO) coverage
- Annual performance bonuses
- Dedicated coaches offer an extra channel of support and skill-building
- Opportunities for professional growth
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