Description Job Title: Payroll Specialist Location: Remote Job Summary In this unique and rewarding position, the Payroll Specialist supports and oversees payroll operations for assigned clients utilizing a vendor-specific platform. This role is responsible for processing accurate and timely payroll, maintaining payroll data integrity, and executing payroll transactions in alignment with established processes and service expectations. The Payroll Specialist applies payroll expertise to recommend process enhancements, implement best practices, and support continuous improvement efforts. This position serves as a liaison between clients and their payroll technology, executing payroll tasks, system updates, and client requests while delivering a high-quality service experience. Job Duties - Process end-to-end payrolls for multiple clients using the vendor-specific platform. - Audit payroll data for accuracy, including earnings, deductions, and accruals. - Perform payroll balancing to ensure precise and error-free processing. - Manage payroll changes such as new hires, terminations, compensation updates, and earnings/deduction changes within the vendor's system. - Process off-cycle payrolls, bonuses, commissions, and retroactive adjustments. - Support payroll imports, integrations, and timekeeping data reviews within the vendor-specific system. - Partner with clients to collect, validate, and process payroll inputs. - Identify and implement payroll process improvements to enhance efficiency and accuracy. - Research and resolve payroll discrepancies and client payroll inquiries. - Maintain payroll documentation and support creation and updates of SOPs. - Participate in payroll projects, system optimizations, and client onboarding activities as needed. - Collaborate cross-functionally with internal teams to support payroll processing, data accuracy, and timely resolution of payroll-related items. - Other duties as assigned. Required Skills - Hands-on payroll processing experience in the vendor-specific system. - Advanced Microsoft Excel proficiency required, including the ability to audit, manipulate, and reconcile large payroll data sets. - Experience using Excel for payroll balancing, variance analysis, retro calculations, and data validation. - Strong working knowledge of formulas such as VLOOKUP/XLOOKUP, SUMIF(S), COUNTIF(S), IF statements, and pivot tables. - Ability to import/export payroll files and review data feeds using Excel. - Experience managing client-facing payroll communications. - Strong verbal and written communication skills. - Excellent customer service and interpersonal skills. - Strong attention to detail and organizational skills. - Ability to manage multiple payrolls in a deadline-driven environment. - Proven problem-solving skills with the ability to navigate complex payroll scenarios. - Ability to work independently and collaboratively in a fast-paced environment. Education and Experience - Bachelor’s degree in Human Resources, Business, Finance, or related field — or equivalent experience. - 5 + years of payroll processing experience. - 2-4 years direct experience processing payroll in a vendor-specific system required. - Working knowledge of payroll principles, practices, and procedures. - Benefits and earnings/deduction configuration experience preferred. - Client payroll onboarding or implementation experience a plus. Physical Requirements - Prolonged periods of sitting at a desk and working on a computer. - Must be able to move up to 15 pounds at times. - Must be able to participate in video conferences/meetings.

Role Description This role offers an exciting opportunity to lead and scale a global payroll function across multiple regions, including the US, Canada, Europe, and Asia. You will oversee end-to-end payroll operations for a large, rapidly growing workforce while ensuring accuracy, compliance, and operational excellence. Acting as a key partner to Finance, HR, and Legal teams, you will drive payroll process improvements, system optimization, and internal controls. This position combines leadership, technical payroll expertise, and cross-functional collaboration in a fast-paced, high-growth environment. You will manage a team of payroll specialists, promote best practices, and help establish a world-class, scalable payroll operation that supports global expansion and employee satisfaction. - Lead the global payroll function, ensuring timely and accurate payroll processing across multiple countries and jurisdictions - Maintain compliance with local, state, and international tax, labor, and statutory regulations - Develop, implement, and continuously improve payroll processes, reconciliations, and internal controls for each pay cycle - Manage year-end payroll reporting requirements, including W-2s, P60s, T4s, and other country-specific filings - Collaborate with HRIS, Accounting, FP&A, and Legal teams to ensure accurate data, resolve payroll issues, and establish funding requirements - Support SOX compliance and internal/external audits, maintaining thorough documentation and controls - Mentor and lead a team of payroll specialists, promoting accountability, professional development, and operational excellence - Identify and mitigate payroll risks, introducing best-in-class processes and system improvements Qualifications - 10+ years of experience managing US and international payroll operations, preferably in high-growth organizations - Expertise in Workday Payroll and demonstrated experience optimizing payroll systems and processes - Strong knowledge of payroll taxes, benefits, 401(k), wage and hour regulations, and global compliance requirements - Proven ability to create and run customized reports for compliance, tax, and regulatory purposes - Hands-on experience with payroll accounting and general ledger activities - Excellent organizational, analytical, and problem-solving skills with strong attention to detail - Effective leadership and team management skills, with experience guiding payroll specialists - Strong communication and interpersonal skills, with the ability to influence cross-functional partners and senior leadership Benefits - Competitive base salary ranging from $150,000 to $225,000 USD, depending on experience - Performance-based bonus opportunities and potential equity participation - Comprehensive health, dental, and vision insurance coverage - Flexible and remote-friendly work environment - Generous paid time off and company holidays - Opportunity to shape a global payroll function in a high-growth, international organization - Collaborative culture focused on compliance, continuous improvement, and employee development

About Donorbox Donorbox is a leading fundraising platform and donor management system for nonprofit organizations. Our mission is to accelerate positive impact worldwide by helping nonprofits become highly effective at raising funds and managing their supporter base. Since 2014, we have powered more than 100,000 global organizations to close to $3B in donations. 🚀 Our fast-growing company is profitable and bootstrapped with a healthy run rate. We have a fully distributed and diverse 150-person team based in 16+ states and 23+ countries. In 2026, Donorbox was named by Built In as one of the Best Places to Work in Washington, DC. 🏅Donorbox is rated the #1 software for fundraising, donor management, and nonprofit payment on G2 based on hundreds of verified customer reviews. We're proud of what we do, and our product reflects it! The Role We’re looking for a detail-oriented People Operations Specialist, Payroll & Benefits to join our growing People team. In this role, you’ll own payroll coordination and benefits administration while supporting core HR operations and compliance programs across our U.S., Canada, and global contractor workforce. You’ll partner closely with Finance, Operations, and external vendors to ensure payroll runs accurately, benefits are administered smoothly, and employees receive timely support across systems including TriNet, Rippling, Deel, and BambooHR. This is a highly operational and hands-on role ideal for someone who enjoys owning payroll and benefits processes, improving HR systems, solving problems, and ensuring HR operations run smoothly across a distributed global team. What You’ll Do - Payroll Operations - Coordinate payroll and contractor payments across vendors including TriNet, Rippling, and Deel, ensuring employees and contractors are paid accurately and on time. - Audit payroll data each cycle (new hires, terminations, compensation updates, benefits deductions) in partnership with Finance. - Maintain compliance with multi-state payroll regulations and support accurate processing of international contractor payments through vendor platforms. - Manage payroll-related correspondence including state tax notices and compliance documentation. - Troubleshoot payroll issues and resolve discrepancies with vendors and employees. - Partner closely with Finance to reconcile payroll reports, benefits deductions, and tax reporting. - Benefits & Leave Management - Administer U.S. and Canadian benefits programs, including medical, dental, vision, disability, and retirement plans, partnering with vendors such as TriNet (U.S.) and Sterling Brokers / Open Access (Canada). - Manage benefits enrollments, changes, and terminations in coordination with benefits vendors and within TriNet, Rippling, and BambooHR. - Serve as the primary point of contact for employee benefits and payroll questions. - Administer and track time-off policies and balances for employees and contractors across systems including TriNet, Rippling, and BambooHR. - Administer and track leaves of absence (LOA) including parental, medical, and statutory leaves. - Lead annual benefits renewals and vendor coordination, including supporting negotiations, in partnership with HR leadership and Finance. - People Operations & Compliance - Maintain accurate employee data across Rippling, BambooHR, TriNet, and Deel, ensuring alignment between HR, payroll, and benefits records. - Generate offer letters and onboarding documentation in partnership with Talent Acquisition. - Coordinate payroll and benefits setup for new hires and offboarding employees. - Conduct new hire onboarding sessions covering payroll, benefits, and HR systems. - Maintain compliance documentation including required trainings, policy acknowledgments, and regulatory postings. - Support ongoing maintenance of the Employee Handbook and HR policies. - Systems, Vendors & Process Improvement - Manage relationships with payroll, benefits, and HR system vendors. - Support ongoing administration and optimization of Rippling, including payroll-related workflows, deductions, and employee data. - Identify opportunities to streamline HR workflows, automate processes, and improve operational efficiency. - Create and maintain process documentation and SOPs for payroll, benefits, and HR operations. - Support internal reporting, audits, and compliance reviews related to payroll and benefits. What You Bring - 3+ years of experience in payroll, benefits administration, or HR operations in a multi-state U.S. environment. - Hands-on experience administering Rippling, including payroll workflows and employee data management. - Familiarity with Canadian payroll is highly preferred, but not required - Experience coordinating payroll with vendors and auditing payroll data for accuracy. - Strong understanding of U.S. payroll regulations and benefits administration. - Experience serving as a primary point of contact for payroll or benefits questions. - Experience supporting HR compliance processes such as policy acknowledgments, required trainings, audits, or handbook updates. - Highly detail-oriented with strong analytical and problem-solving skills and the ability to manage sensitive employee data with accuracy and discretion. - Strong organizational with the ability to manage multiple systems and workflows. - Collaborative mindset and ability to work cross-functionally with Finance, HR, and Operations. - Proven ability to negotiate and manage vendor relationships. - Experience working in a remote or distributed company environment. Nice-to-Haves - Familiarity with PEO environments such as TriNet - Familiarity with BambooHR - Familiarity with Canadian payroll or benefits administration - Experience coordinating international contractors or global workforce platforms such as Deel - Experience working across multiple HR or payroll systems simultaneously. - Exposure to vendor RFPs, renewals, or benchmarking benefits programs. - Experience working in a startup or high-growth environment. Details - Fully remote based in United States - Standard working hours aligned with Eastern or Central Time (ET/CT) preferred - Salary: $70,000-$80,000, based on experience and location Benefits & Perks - Fully remote work from the comfort of your home - Generous time off policy of 21 days (birthday included 🎉), 8 designated/floating holidays, 2 paid volunteer days, and 5+ sick days (dependent on state) - Employer-sponsored health insurance plan through TriNet, including medical (United Healthcare), dental, vision, and life - 401(k) retirement plan via TriNet's partner, Empower, with an employer match of up to 4% - Reimbursement package for home office expenses and professional development, up to $1.5k - Eligibility for employee equity plan (stock options) - Wellness program with fitness and mindfulness classes - Love your work and our mission of serving nonprofits! The Application Process We have 5 stages: - Apply here and fill out our questions to tell us about you! - Interview with Hiring Manager - Panel Interview - Final Interview with CEO & Chief of Staff - Background & Reference Checks If this sounds like the right role for you, please apply today and let us know why. We look forward to hearing from you! This employer participates in E-Verify to confirm the employment eligibility of all newly hired U.S. employees. To learn more about E-Verify, please visit www.e-verify.gov.

Role Description Would you like the opportunity to join a progressive and forward thinking Payroll and Pensions service? We are looking for an experienced individual to join us as a Payroll & Benefits Administrator, who can bring a wealth of payroll experience to join our team of 21 exceptional payroll colleagues. We are based at Brittany House, Brest Road, Plymouth; in close proximity to the main Derriford Hospital site. We provide a payroll and pensions service for University Hospitals Plymouth and South Western Ambulance Service, producing around 230,000 payslips per annum. We are looking for a knowledgeable individual who has a great mind for numbers and excellent analytical skills. The ideal candidate will need to demonstrate in depth knowledge of the payroll service including ESR, NHS terms and conditions and statutory payments such as SSP, SMP, SAP, Student Loans and Attachment of Earning orders. The successful candidate will be accountable to the Payroll & Benefits Advisor. - To ensure that Payroll & Benefits data is processed in accordance with defined service centre procedures. - To provide information for statutory reporting required of client organisations. - To provide day to day administration of car leasing schemes. - To provide day to day local administration of the NHS Pension scheme and alternative NEST Pension scheme. - To investigate and respond to enquiries and queries from employees of client organisations and to provide assistance and advice as required. - To ensure that work is completed in accordance with timetables for each payroll processing period. Qualifications - In depth knowledge of the payroll service including ESR, NHS terms and conditions. - Understanding of statutory payments such as SSP, SMP, SAP, Student Loans and Attachment of Earning orders. - Excellent analytical skills. Requirements - Ensure service centre procedures are used at all times and any necessary updates or amendments are reported in a timely manner. - Plan workload on a daily basis to ensure weekly, monthly and annual timetables and deadlines are met. - Use a computer to input payroll & pension data with speed and accuracy and to resolve queries as required. - Implement all internal processes and procedures set by Payroll & Benefits Manager. - Regularly assist in the training of new Payroll & Benefits Administrators during their 2-year training period. - Responsible for the accuracy of payroll and expense calculations. - Responsible for the input of all appointment, change, termination, pension and additional payment forms. - Analyse and interpret payroll and expense forms to ensure accurate payments are made. - Make complex calculations about payments including the rectification of under and over payments. - Investigate payroll, expense and time and attendance queries. Benefits - Opportunities for career development in a highly progressive working environment. - Work-life balance considerations for less than full time/flexible working. - Inclusive workplace culture that values diversity.