• Support the CEO and leadership team on day-to-day activities related to A1’s China market entry • Coordinate and execute key initiatives across office setup, hiring, partnerships, and operations • Prepare meeting materials, summaries, presentations, and briefing notes for internal discussions and external meetings • Support early hiring efforts by coordinating with recruiters, agencies, and hiring partners • Manage interview scheduling, meeting coordination, and follow-ups with both internal teams and external stakeholders • Assist in managing communications with vendors, recruiters, and service providers involved in China setup • Act as a central coordination point across teams to ensure priorities and follow-ups are executed effectively • Handle urgent tasks, ad-hoc requests, and last-minute changes with speed and sound judgment

Executive Assistant United States (Remote) Bring your Executive Assistant expertise to Pax8 in the United States and help shape the future of intelligent cloud commerce. A role that grows with you As an Executive Assistant at Pax8, you’ll be the organizational force behind our senior leaders — helping them operate at pace while you develop alongside cutting‑edge AI‑enabled tools that are reshaping the way we work. You’ll join a team that values creativity, proactive problem‑solving, and operational excellence, giving you the space to build influence and impact from day one. A culture that feels different Pax8 is a place where people genuinely enjoy working together. You’ll find global colleagues who share knowledge freely, an environment that celebrates curiosity, and a culture built on trust and transparency. Learn more about who we are through our latest stories on Pax8.com and our Pax8 Blog. What you’ll be doing ✨ Orchestrating executive schedules — Ensuring leaders are where they need to be with well‑structured calendars, prioritised commitments, and seamless meeting flow. 🧭 Overseeing complex travel — Coordinating end‑to‑end itineraries with precision, clarity, and efficiency. 📬 Managing communications — Streamlining inboxes, drafting messaging, and enabling fast, informed decision‑making. 📊 Preparing leaders for key moments — Creating agendas, assembling materials, coordinating logistics, and ensuring executives walk into every meeting ready to lead. 🤝 Partnering in meetings — Capturing actions, facilitating follow‑ups, and supporting clear accountability. 💼 Driving operational excellence — Overseeing expenses, coordinating events, and enabling smooth execution across multiple initiatives. 🗂️ Supporting document and presentation creation — Helping craft polished communications and reports that reflect Pax8 quality. How you’ll make an impact Your work becomes the backbone of leadership effectiveness — enabling executives to stay focused on strategy, drive momentum, and support teams globally. You’ll help create efficiency, clarity, and connection across the business, ensuring Pax8 continues to scale with purpose. What you’ll bring - Substantial experience supporting senior‑level leaders in fast‑moving environments - Proven organizational mastery — planning, prioritizing, and simplifying complexity - Demonstrated communication strength with the ability to represent leaders confidently - Strong judgement, discretion, and trustworthiness when handling confidential information - Advanced proficiency in modern office tools and digital collaboration platforms - A proactive mindset with the ability to anticipate needs before they surface How we hire At Pax8, we care deeply about building genuine, trust based relationships — starting with how we hire. To protect our business, our teams, and our customers, we use a range of measures throughout the recruitment process to help confirm authenticity and prevent fraud. These safeguards are designed to be fair, respectful, and proportionate, and may evolve as risks change. By applying, you acknowledge that we take steps to verify identity and representation during hiring. If you're applying as your authentic self, you have nothing to worry about — we're excited to meet you. We also use thoughtfully applied AI-enabled tools to support our hiring process. These tools may assist with tasks such as reviewing or prioritizing applications, but hiring decisions are made by our people. More information is available in our Recruitment Privacy Notice. If you have questions about how we hire or would prefer not to have your application supported by these tools, you can opt out at any part of our process. You should still apply We encourage you to apply even if you don't meet 100% of the criteria. We're committed to diverse perspectives, inclusive hiring and sharing your transferrable skills. To fulfil this role, you must hold valid right to work in United States. Compensation: Qualified candidates can expect a compensation range of $54,803 to $78,290, Or more depending on experience. Benefits - Medical, dental and vision insurance - Employer-paid life insurance - Employer-paid short-term and long-term disability insurance - 401(k) with employer match - Flexible paid time off - 10 paid holidays - Paid parental leave - Employee assistance program - LinkedIn Learning access - Paid volunteer time - Home office allowance - Employee resource groups - Travel insurance - Lifestyle spending account Your growth at Pax8 There's extensive room for a talented individual to grow at pace — whether that's advancing quickly in this role or exploring one of the many opportunities across our global organization. You'll have access to our internal development hub designed to accelerate your skills and stretch your potential. Alongside specialist Learning & Development trainers, you'll also tap into AI powered tools, "born in the cloud" mentors, and cross continent collaboration that broaden your perspective and sharpen your expertise. We'll give you the space, trust, and the right projects to help you thrive — and full visibility of what it takes to reach your next level. About Pax8 Our mission is to build the managed intelligence marketplace and empower small businesses to do more with smarter technology. We are a fast-growing, dynamic, and high-energy organization with a start-up feel, allowing you to make a meaningful impact on the business. Culture is also important to us, and at Pax8, it's business, and it IS personal. We are passionate, creative, and unconventional. We work hard, keep it fun, and expect the best! We Elev8 each other. We Advoc8 for our partners. We Innov8 continuously. We Celebr8 life. Background checks As part of our hiring process, we are required to undertake pre-employment checks on all candidates that are successful in their application with Pax8. As part of these checks Pax8 will request ID verification, reference requests and qualification checks (additional checks may be completed for certain countries, such as criminal and financial). All checks are completed by our third-party provider, First Advantage. Once checks have been completed all candidates will receive a copy for their records. Equal opportunities Pax8 are an equal opportunities employer and welcome individuals who are in possession of the appropriate requirements to work within the country you have applied for. Offered individuals will be asked to undertake identity, security compliance and reference checks. Your privacy is important to us. Your data will be held in accordance with local best practices and processed only in accordance with our recruiting processes. Privacy notice: https://www.pax8.com/en-us/terms/job-applicant-privacy-notice/ At Pax8, we care deeply about building genuine, trust‑based relationships — starting with how we hire. To protect our business, our teams, and our customers, we use a range of measures throughout the recruitment process to help confirm authenticity and prevent fraud. These safeguards are designed to be fair, respectful, and proportionate, and may evolve as risks change. By applying, you acknowledge that we take steps to verify identity and representation during hiring. If you’re applying as your authentic self, you have nothing to worry about — we’re excited to meet you. Perks: Why Join Pax8? Because here, success isn't just about numbers—it’s about impact. It’s about being part of a team that thinks bigger, empowers each other, and never loses sight of why we do what we do: to make the cloud easier, more accessible, and more meaningful. At Pax8 we believe that your Total Rewards should include a benefits package that shows how much we value our greatest assets. All FTE Pax8 people enjoy the following benefits: - Non-Commissioned Bonus Plans or Variable Commission - 401(k) plan with employer match - Medical, Dental & Vision Insurance - Employee Assistance Program - Employer Paid Short & Long Term Disability, Life and AD&D Insurance - Flexible, Open Vacation - Paid Sick Time Off - Extended Leave for Life events - RTD Eco Pass (For local Colorado Employees) - Career Development Programs - Stock Option Eligibility - Employee-led Resource Groups Please take a moment to review our Proprietary Rights and Non-Competition Agreement — this document outlines important information about your rights and responsibilities if you join our team. Pax8 is an EEOC Employer. Equal Opportunities Pax8 is an equal opportunities employer and welcome individuals who are in possession of the appropriate requirements to work within the country the role is based in. Offered individuals will be asked to undertake identity, security compliance and reference checks. Your privacy is important to us. Your data will be held in accordance with Data Privacy best practices and processed only in accordance with our recruiting processes. Job Applicant Privacy Notice

Application Deadline: 03/23/2026 Address: VIRTUAL38 - HomeRes - PA Job Family Group: Business Management Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. Applicants must maintain strict confidentiality of ALL matters, understand how to operate within an executive environment and exhibit the requisite tact, presence, and professionalism to be successful. - Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives. - Builds effective relationships with internal/external stakeholders. - Breaks down strategic problems, and analyses data and information to provide insights and recommendations. - Gathers and formats data into regular and ad-hoc reports, and dashboards. - Leads the planning, coordinating and implementing department events. - Provides senior level administrative and operational support within a large, diverse team including one or more senior executives. - Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information. - Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting. - Provides input into the planning and implementation of administrative programs. - Coordinates and monitors budgets and reporting on results vs. budget. - Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities. - Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. - Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. - Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures). - Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries. - Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements - Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. - Makes travel arrangements, booking flight/hotel reservations as needed. - Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. - Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. - Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution. - Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.). - Collaborates with internal and external stakeholders in order to deliver on business objectives. - Organizes work information to ensure accuracy and completeness. - Focus may be on a business/group. - Thinks creatively and proposes new solutions. - Exercises judgment to identify, diagnose, and solve problems within given rules. - Works mostly independently. - Broader work or accountabilities may be assigned as needed. - Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations. Qualifications: - The ideal candidate will bring significant experience supporting senior corporate executives, including C‑suite leaders, within a complex, fast-paced organization. This individual will be comfortable operating at the executive level, managing sensitive information, and serving as a trusted partner to leadership - Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study. - Specialized knowledge from education and/or business experience. - Verbal & written communication skills - In-depth. - Collaboration & team skills - In-depth. - Analytical and problem solving skills - In-depth. - Influence skills - In-depth. Salary: $45,000.00 - $83,000.00 Pay Type: Salaried The above represents BMO Financial Group’s pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position. BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards About Us At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset. To find out more visit us at http://jobs.bmo.com/us/en BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law. BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to BMOCareers.Support@bmo.com and let us know the nature of your request and your contact information. Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

Role Description We are seeking a highly organized, proactive, and trustworthy Personal Assistant to support C-level executives in both professional and personal matters. This role requires exceptional multitasking abilities, discretion, and flexibility, as responsibilities will span administrative support, household coordination, and occasional international travel. Key Responsibilities - Executive & Administrative Support: - Manage calendars, schedule meetings, and coordinate appointments across multiple time zones - Handle email correspondence and follow-ups on behalf of executives - Organize travel arrangements, including flights, accommodations, and itineraries - Prepare reports, presentations, and documents as needed - Act as a liaison between executives and internal/external stakeholders - Personal & Household Support: - Coordinate personal errands and day-to-day tasks - Assist with household management and vendor coordination when required - Support personal logistics and planning for the executives - Travel Support: - Travel internationally, primarily to the United States, as needed - Provide on-site support during travel, ensuring smooth coordination of schedules and arrangements - Assist with general household oversight during travel periods when required Qualifications - Valid U.S. visa (required) with the ability to travel internationally on short notice - Proven experience as a Personal Assistant, Executive Assistant, or similar role - Strong organizational and time management skills - High level of discretion and professionalism - Excellent written and verbal communication skills in English (additional languages are a plus) - Ability to multitask and prioritize effectively in a fast-paced environment - Comfortable working flexible hours when needed - Experience supporting high-level executives is strongly preferred - Positive attitude, reliability, and a service-oriented mindset Preferred Qualifications - Comfortable in family-oriented environments and able to adapt to household settings - Positive disposition toward children and pets - Experience with childcare support or household assistance is a plus - Previous experience coordinating international travel Benefits - Competitive salary based on experience - Remote work flexibility - Travel expenses covered for required trips - Opportunity to work closely with executive leadership