Role Description We are seeking a highly organized, proactive, and trustworthy Personal Assistant to support C-level executives in both professional and personal matters. This role requires exceptional multitasking abilities, discretion, and flexibility, as responsibilities will span administrative support, household coordination, and occasional international travel. Key Responsibilities - Executive & Administrative Support: - Manage calendars, schedule meetings, and coordinate appointments across multiple time zones - Handle email correspondence and follow-ups on behalf of executives - Organize travel arrangements, including flights, accommodations, and itineraries - Prepare reports, presentations, and documents as needed - Act as a liaison between executives and internal/external stakeholders - Personal & Household Support: - Coordinate personal errands and day-to-day tasks - Assist with household management and vendor coordination when required - Support personal logistics and planning for the executives - Travel Support: - Travel internationally, primarily to the United States, as needed - Provide on-site support during travel, ensuring smooth coordination of schedules and arrangements - Assist with general household oversight during travel periods when required Qualifications - Valid U.S. visa (required) with the ability to travel internationally on short notice - Proven experience as a Personal Assistant, Executive Assistant, or similar role - Strong organizational and time management skills - High level of discretion and professionalism - Excellent written and verbal communication skills in English (additional languages are a plus) - Ability to multitask and prioritize effectively in a fast-paced environment - Comfortable working flexible hours when needed - Experience supporting high-level executives is strongly preferred - Positive attitude, reliability, and a service-oriented mindset Preferred Qualifications - Comfortable in family-oriented environments and able to adapt to household settings - Positive disposition toward children and pets - Experience with childcare support or household assistance is a plus - Previous experience coordinating international travel Benefits - Competitive salary based on experience - Remote work flexibility - Travel expenses covered for required trips - Opportunity to work closely with executive leadership

• Collaborate with agents, brokers, and team members to support daily operations • Ensure smooth lead transitions and proper follow-through • Maintain clear and effective communication across teams • Assist with tasks assigned by leadership and agents • Support recruiting efforts (candidate outreach, tracking, and interview scheduling) • Manage recruiting pipelines within CRM systems • Assist with onboarding coordination and new team member setup • Build and maintain relationships with potential clients • Follow up with leads at different stages of the sales process • Share information on properties, market trends, and services • Execute communication strategies set by leadership • Conduct outbound calls when required • Manage calendars for agents and leadership • Schedule meetings, training sessions, and team events • Ensure team members are registered for required training • Track attendance and follow up on completion • Perform general administrative tasks • Support high-performing agents and team leads • Maintain accurate data entry across CRM systems and spreadsheets • Update and manage tracking documents (leads, transactions, agent activity) • Ensure data consistency across platforms (e.g., CRM, spreadsheets, internal tools) • Assist with reporting and basic data analysis

Role Description We are looking for a dedicated and organized Executive Assistant to support "Professor Sol," a neuro-affirming life coaching and consulting practice. Our mission is to serve Autistic, ADHD, and neurodivergent adults through high-touch 1:1 coaching and a thriving online community of over 1,500 members. Because we operate in a sensitive, neuro-affirming, and non-pathologizing space, we need an assistant who is not only technically proficient but also empathetic and detail-oriented. You will be the "anchor" for the business, managing the administrative flow so Sol can focus on deep coaching and teaching. Qualifications - Joy in bringing order to a busy creative practice - Patience and high organization skills - Ability to anticipate needs - Understanding of the importance of client experience Requirements - Full ownership of scheduling, calendar management, and filtering/responding to inquiries - Maintain a Google Sheet for expense tracking - Manage business timelines and ensure project milestones are met on time - Manage the Skool community and engage members - Handle the backend of course creation - Create professional presentations using Prezi - Handle consistent posting of content across social platforms Benefits - Remote work opportunity - Part-time schedule (10 hours per week) - Competitive rate of $7 USD per hour - Work during US business hours Non-Negotiables & Preferences - Comfortable working in a neurodivergent supportive space - Experience with Skool, Prezi, Google Workspace, and social media scheduling tools - High-level English (written) with a warm, professional, and clear tone

Role Description This is an exciting opportunity for an Executive Assistant to join the Executive Assistant team within Form3. This role plays a key part in supporting core members of our Executive Leadership team, helping to manage priorities, co-ordinate schedules and maintain the efficient flow of information across the organisation. With previous experience working closely with C-Suite stakeholders, you will act as a trusted partner to our Executive Leaders, ensuring that every detail, from diary management to event co-ordination, is handled with precision, professionalism and care. Key Responsibilities - Manage complex and ever-changing diaries for multiple Executive stakeholders, such as the Chief Product Officer (CPO), Chief HR Officer (CHRO), Chief Technology Officer (CTO), Chief Information Security Officer (CISO) and Chief Revenue Officer (CRO). - Attend meetings as required, taking notes/minutes, distributing actions and following up effectively for internal and external meetings. - Ensure that the Executive team are fully prepared for all meetings by providing agendas and supporting documentation, and participating in the preparation, editing and proof-reading of meeting documents and presentation materials. - Hold responsibility for the end-to-end management of team offsites, socials and external events, including end-to-end travel booking and all other administrative tasks. - Streamline and co-ordinate wider team meetings, at times standing in on behalf of the Executive Sponsor. - Support the Executive Assistant Manager as required to action items in support of the entire Executive team. - Offer ongoing support within the team function, including providing holiday and sick cover for additional Executives, whenever required. - Proactively find ways to streamline the everyday for our busy Executive team. Qualifications - A minimum of two years' experience in an Executive Assistant role, working closely with a range of C-Suite stakeholders to manage competing/shifting priorities. - Prior experience of complex diary management, preparation of meeting agendas and delivery of follow-up actions. - Strong experience with end-to-end travel booking and events management, with comfort working across differing time zones. - Exceptional written and verbal communication skills, with the confidence to represent Executive Leaders both internally and externally. - Strong organisational skills, with the ability to adapt quickly to shifting priorities, whilst still ensuring timely delivery. - Demonstrable knowledge of the Microsoft 365 Suite, in particular PowerPoint and SharePoint. - Proven experience with AI tools to enhance EA task delivery, whilst also knowing when human judgement and discretion will add value to the situation. - The ability to work independently in a fast-paced, remote environment, alongside familiarity with Slack, Zoom or equivalent remote-working tools. Requirements - Prior experience working with international C-Suite stakeholders across differing time zones (UK; EU; US). - Flexibility regarding working hours, with the willingness to occasionally work across both UK and East Coast US time zones. Interview Process - Stage One: Screening Call with the Talent Team - Stage Two: Zoom Interview with the Executive Assistant Manager - Stage Three: Zoom Interview with the Chief HR Officer (CHRO) - Stage Four: Executive Review with two key stakeholders (Chief Product Officer; Chief Revenue Officer) Hiring Locations - For this role, we are currently able to accept applications from within the United Kingdom. Our DEI&B Commitment We hire talented people from a variety of backgrounds and experiences and are committed to a work environment based on diversity, open-mindedness and curiosity. We’re united by our company values and we celebrate our unique differences. As an inclusive employer, we guarantee to interview all neurodiverse and physically disabled applicants who meet the minimum criteria for this role. We also encourage candidates to notify us of any reasonable adjustments that may be required during the recruitment process.