• Provide top-level executive support while maintaining high levels of discretion, professionalism and judgment • Operate as a force multiplier for executives navigating high-growth, cross-functional environments • Partner closely with other EAs to coordinate cross-functional executive priorities, align on leadership rhythms, and ensure seamless execution across teams • Represent company and supported executives both internally and externally • Act as liaison with direct reports, other internal teams/organizations, and external partners • Own and handle complex executive calendars and scheduling requirements • Secure and manage travel arrangements, often including complex logistics • Plan, own and run both internal and external executive events and meetings (e.g., staff meeting agendas, all-hands meetings, off-sites, etc. including detailed logistics and meeting material preparation) • Design and implement processes across functions and offices to ensure clear communication, efficiency, and operational excellence • Manage/track administrative activities and help drive completion of key deliverables, including analyses, reports, write-ups, etc. • Own and manage expense reporting and reconciliation, records management, materials preparation, and other duties as required • Anticipate follow-ups and proactively manage upcoming needs • Provide support on special projects as needed; may be responsible for some programs • Build internal and external partnerships and coordinate work efforts across functions

Role Description We are looking for a highly organized and proactive Virtual Assistant – Calendar Manager to support our DeFi Mentors. This role ensures that our mentors’ schedules run smoothly, allowing them to focus on delivering maximum value to our students and community. Key Responsibilities - Manage and coordinate daily, weekly, and monthly calendars for DeFi Mentors. - Schedule, reschedule, and confirm meetings, coaching sessions, and events. - Anticipate scheduling conflicts and proactively resolve them. - Coordinate across time zones to align mentor availability with clients, students, and internal teams. - Send reminders, prepare agendas, and ensure all necessary details are shared ahead of meetings. - Liaise with clients and team members to confirm attendance and logistics. - Maintain accurate and up-to-date records of mentor schedules. - Handle urgent calendar changes with professionalism and speed. - Support mentors with administrative follow-up tasks related to meetings (notes, action items, etc.) and other administrative tasks that could arise. Qualifications - Must be able to work EST time zone. - Proven experience as a Virtual Assistant, Executive Assistant, or Calendar Manager. - Strong English language skills is a MUST. - Strong organizational and time management skills with exceptional attention to detail. - Ability to manage multiple schedules across international time zones. - Excellent communication skills (written and verbal). - Tech-savvy and confident using calendar management tools (Google Calendar, Calendly, etc.). - Proactive problem-solving skills and ability to anticipate mentor needs. - Discretion and professionalism in handling confidential information. - Self-starter, reliable, and comfortable working in a remote, fast-paced environment. - Prior experience supporting mentors, coaches, or executives in education, SaaS, or DeFi industries. - Nice to have - Familiarity with project management tools (Slack, Notion, Asana, etc.). - Nice to have Benefits - Competitive salary package - Full time - Unlimited PTO - Team off-sites - Young & dynamic culture with team members across 25+ countries - Fully Remote with a very supportive team. You have the ability to work from anywhere in the world!

• Manage calendar, meetings, reminders, and scheduling • Manage inboxes, flag priorities, and draft replies • Track tasks, follow-ups, deadlines, and loose ends without needing repeated reminders • Convert rough voice notes, WhatsApp messages, and unstructured instructions into clean action lists and next steps • Coordinate with staff, suppliers, service providers, and external contacts • Prepare daily and weekly summaries of what is pending, completed, urgent, and blocked • Help organise business and personal admin • Assist with travel planning, appointments, bookings, and coordination where required • Prepare clean reports, trackers, and dashboards • Chase people and keep matters moving • Support the founder in maintaining structure, accountability, and execution consistency • Use AI tools intelligently to improve speed, organisation, drafting, summaries, and productivity

Role Description As an Executive Assistant, you’ll be a trusted right hand to leadership and a key bridge to prospective clients. This role goes beyond traditional admin work — you’ll own processes, manage workflows, track performance, and support lead engagement. You’ll work closely with leadership, operations, and cross-functional teams using modern tools like Google Sheets, CRMs, GoHighLevel (GHL), and LinkedIn, helping Yokly scale with structure, clarity, and strong client relationships. What You’ll Do - Advanced Admin & Coordination - Calendar management for managers or team leads - Event, travel, and logistics coordination when needed - Act as a point of contact between leadership, teams, and partners - Manage internal documentation and operational records - Client Engagement & Lead Support - Connect with prospective clients and spark meaningful conversations - Schedule discovery calls and consultations for Sales Representatives - Maintain clean, organized call logs and follow-up notes in GoHighLevel (GHL) - Use LinkedIn (Sales Navigator / Helper) to research, engage, and nurture leads - Share insights on common questions, objections, and conversation patterns - Support outreach and lead engagement through CRM and automation tools - Reconnect with unreachable or cold leads through structured outreach - Operations & Process Ownership - Maintain up-to-date process documentation for cross-team use - Identify inefficiencies and recommend operational improvements - Ensure processes are followed and refined as the business scales - Project & Workflow Management - Track recurring tasks, projects, and deliverables across teams - Own timelines, follow-ups, and reporting loops - Coordinate with internal teams, vendors, and external partners - Support incident management, ticketing, and internal operations - Data, Reporting & Quality Assurance - Maintain dashboards, trackers, and KPI reports - Perform data QA, reconciliation, and back-office checks - Generate operational reports using Google Sheets or Excel - Ensure accuracy of records, budgets, billing, and internal databases - Technical & Tool Proficiency - Intermediate to advanced Google Sheets / Excel - Experience with tools such as CRMs (HubSpot, GoHighLevel, or similar) - Accounting/Billing tools (Xero or equivalent) - Ticketing systems (Zendesk, Intercom, or similar) - Project tools (Notion, ClickUp, Airtable) - Comfortable managing databases, dashboards, and trackers - Working knowledge of LinkedIn and GoHighLevel (GHL) Qualifications - Bachelor’s degree in Business, Management, HR, or related field - 1–2 years of experience in EA, operations, or client engagement roles - Highly organized, detail-oriented, and proactive - Excellent communication and professional presence - Familiarity with CRMs, dialers, or calling tools (Salesforce, 3CX, or similar) - Working knowledge of GoHighLevel (GHL) and LinkedIn outreach tools Benefits - 100% Work-from-Home Setup - HMO Coverage for your health and peace of mind - Work-Life Balance & Leave Privileges - Weekends Off (Saturday & Sunday) - PTO Conversion to Cash - 13th Month Pay — and many more!