Executive Assistant New York Full time R-02012 Job Description: Executive Assistant - New York, NY PineBridge Investments, A MetLife Investment Management company. MetLife Investment Management (MIM) has successfully acquired PineBridge as of December 30, 2025. MetLife Investment Management and PineBridge Investments now have more to offer; broader reach, deeper insights and specialized capabilities - forming a top-tier global investment platform. Together, we have more than $700 billion in assets under management as of September 30, 2025 and aim to deliver consistent risk-adjusted returns. From multi-asset, equities, and fixed income to private credit and real estate, we offer specialized capabilities backed by a broader global reach and regionally grounded insights tailored to investor needs. What sets us apart isn't just the breadth of our platform and capabilities - it's how we partner. Across both firms, we share a strong investment culture that prioritizes partnership, transparency and accountability. We believe that our clients benefit from direct access to decision-makers and reinforced by a culture that views decisions through the client's perspective. Join us and experience the excitement of working with the brightest minds in the industry, shaping the future of asset management. The role will be based in New York, NY with the expectation of a hybrid work model. PineBridge is seeking an Executive Assistant to provide seamless administrative support to two members of the senior management team located in New York, NY. Our candidate will have experience proactively supporting senior leaders, is detail oriented and has strong organizational skills. Primary Responsibilities: - Deliver high level of administrative support to General Counsel and Global Head of Human Resources including calendar management, interview scheduling, expense processing, travel arrangements, phone coverage, filing, photocopying, scanning, printing, etc. - Maintain executive-level documents including organizational charts and background materials. - Summarize themes and action items from senior meetings. - Coordinate senior meetings, prepare and distribute presentations and documents. - Create and maintain meeting agendas for Legal and Human Resources departments. - Edit marked-up documents, collect signatures, and compile/assemble legal documents for General Counsel. - Maintain files for General Counsel. - Print and approve law firm invoices within the CounselLink system for General Counsel. - Handle timekeeping for covered departments. - Provide back-up reception coverage in rotation with other members of the PineBridge administrative team. - Ad hoc projects, as needed. Qualifications: - Bachelor's Degree preferred. - 5-10 years of administrative experience, preferably within financial services or in-house legal department supporting senior individuals. - Ability to be discreet and handle confidential, sensitive information. - Excellent PC skills with deep knowledge of Microsoft products including advanced PowerPoint and Word skills. - Excellent interpersonal, verbal, and written communication skills. - Highly organized with a strong sense of urgency, attention to detail and a can-do attitude. - Must be a self-starter, problem-solver, and one who is able to work in a fast-paced environment. About PineBridge PineBridge is proud of our award-winning culture, which reflects our commitment to empowering employees and fostering a collaborative work environment. For six consecutive years (2020-2025), PineBridge has been named a 'Best Place to Work in Money Management' by Pensions & Investments, a leading industry designation which recognizes the best employers in the asset management industry by evaluating employer benefits, policies, and responses to an employee survey. In 2023, PineBridge received Hong Kong Institute for HR Management Elite awards for 'Best Workplace' and 'Learning & Development' and in 2024 we received Merit awards for 'Talent Acquisition' and 'Employee Benefits.' Alongside this, in 2023 and 2024 PineBridge was recognized as a finalist at the 100 Women in Finance's APAC Industry Diversity, Equity & Inclusion Award. Our benefits: We offer a wide range of family friendly benefits including comprehensive healthcare, back-up childcare program to support working parents and flexible work arrangements so you can be there for the people you care about. We also provide a competitive retirement plan and tuition reimbursement. Furthermore, we have a robust list of professional development opportunities with the goal of engaging, retaining, and developing our talent. Our values: We value our clients, investment excellence, collaboration with our distributed team members, empowerment, and independence as we honor our heritage and our roots. - Salary Range: $85,000-100,000 annually + bonus + benefits - The above represents the expected salary range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors. PineBridge is proud to be an Equal Opportunity Employer committed to fostering an inclusive workplace, providing opportunities for all qualified persons and maintaining an environment free from all forms of harassment and discrimination for its employees. PineBridge is dedicated to recruiting, hiring, training and promoting into all job levels the most qualified applicants without regard to actual or perceived age, race, creed, color, religion, national origin, ancestry, height, weight, sex, gender (including gender identity), disability, pregnancy, marital status, domestic partner status, sexual orientation, AIDS/HIV status, military status, alienage or citizenship status, genetic information, domestic violence victim status or any other basis protected by applicable federal, state or local laws. At PineBridge, we strive to create an inclusive environment that attracts, retains, and develops the best global talent, leveraging the unique backgrounds, skills, and perspectives that all our people bring to work. #LI-hybrid

Executive Assistant San Francisco, CA Summary The Executive Assistant (“EA”) will provide administrative and logistical support to the President of DivcoWest Real Estate Asset Management (DREAM) and the Senior Managing Director, Head of Debt Capital Markets. The EA is responsible for overseeing calendar management (including but not limited to coordinating daily meetings, rescheduling events, arranging logistics, sending confirmations, and gathering availability from third parties), coordinating travel, facilitating special events (including strategic offsites and investor visits), and submitting expenses for reimbursement. This individual may also provide light administrative support to an additional executive or perform additional projects, as assigned. As part of the admin team, they will be relied upon to cover peer duties (as needed) to accommodate teammate time off. This role requires 4 days in office at our San Francisco, CA headquarters. The right person for the role will possess a dynamic blend of interpersonal and organizational skills combined with a high level of professionalism and efficiency. This support role requires an even-keeled personality, high motivation, attention to detail, and the ability to manage within a fast-paced work environment. This individual will be expected to act as a representative of the DivcoWest brand and values in all that they do. Responsibilities - Calendar and schedule management - Schedule (or reschedule meetings) with internal and external contacts, book conference rooms - Confirm meetings and appointments as appropriate with participants - Proactively communicate schedule changes - Ensure seamless meeting experience (in-person or virtual) by being tech-savvy and troubleshooting in the moment as needed - Travel coordination - Oversee all flight, hotel, and restaurant reservations as needed for executive’s travel - Create thoughtful itineraries and coordinate with other EAs to ensure a seamless experience for executives traveling together - Compile receipts and file expense reports - Event Planning - Assist with Business Plan meetings and other department meetings - Organize logistics (including travel, agenda, and budget details) for offsite events - Ensure office is “photo-ready” for in-person VIP meetings - Reporting - Maintain up-to-date records of key contacts - Prepare and submit expense reports in a timely manner - Administrative Support - Aggregate key reports to assist leaders in their monthly/ quarterly needs - Create polished Excel, PowerPoint or Word documents as required - Provide editing/ proofreading support as needed - Create meeting agendas - Obtain wet and electronic signatures from requisite individuals for legal documents (such as loan docs) - Scan and file documents - Maintain filing systems - Provide coverage for peer admin team members (Executive Assistants, Admin Assistants, Hospitality Coordinators) as needed based on PTO or leaves - Facilitate Letters of Credit - Other general administrative duties Qualifications - 5+ years of experience in a similar administrative role - BA/BS degree - Proficiency with Microsoft Office Suite, DocuSign, and project management software - High level of professionalism in dealing with confidential and sensitive issues - Strong interpersonal skills and ability to work collaboratively with a diverse team - Exceedingly well-organized with strong follow-through; sense of urgency - Highly driven, with a positive, solution- and team-oriented attitude - A self-starter who is deadline and detail-oriented - Proactive, resourceful, efficient; able to work independently with minimal supervision - Ability to interact with staff at all levels and personality types in a fast-paced environment - Desire to grow; receptive to coaching and feedback - Notary a plus Must be able to remain in a stationary position for 75% of the time. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Compensation - $120,000-$150,000 - Annual bonus opportunity - Full benefits - 401k match - Flexible vacation policy - Weekly lunch stipend

• Set up and manage **MyP** modules: Projects, Opportunities (CRM pipeline), Goals library, HR (training/credentials), forms & documents. • Support **NDIS compliance**: intake forms, feedback/complaints register, client risk assessments, risk profiles, Emergency & Disaster (E&D) plans, onboarding checklist with due dates. • Configure and maintain MyP: projects, opportunities, forms, documents, rosters, tags, auto-tasks, saved views. • Build and maintain compliance registers: incidents, complaints/feedback, training matrix, service risk register, RP admin log. • Manage participant onboarding workflow (intake → risks → E&D → consent → service agreement). • Create staff training videos for MyP (short, role-specific “how-to” tutorials). • Produce engaging behaviour plan training videos (based on clinician-authored plans; captions included; creative and visually appealing). Bonus: animated/avatar-based content is a plus. • Build micro-courses or eLearning modules (nice-to-have). • Monitor **admin@ inbox** and social DMs using approved macros; meet SLAs (24h for non-urgent, 4h for priority). • Draft templated responses and escalate risks or sensitive issues to management. • Relaunch marketing basics: 60-day FB/IG content calendar, Canva posts designed/scheduled, newsletter templates. • Create on-brand content for social media, website, and newsletters (weekly posts, monthly newsletter, daily engagement). • Assist in setting up **Google Workspace, phone systems, automations**, and integrate AI tools into workflows. • Support customer service or staff rostering via phone systems; set up call redirection or automated/AI processes where required. • Explore AI/automation tools (Make.com, Zapier, Apps Script) to improve efficiency (nice-to-have).

Role Description Success in this role relies on building strong relationships with other administrative partners across the organization to streamline scheduling and coordination. The Executive Assistant must bring proven experience supporting executives, excellent attention to detail, and a commitment to accuracy. The Executive Assistant will also support monthly reporting workflows by: - Pulling data from EPIC or Tableau - Translating insights into clear, executive-ready slide decks - Managing Excel spreadsheets for basic performance reporting - Submitting budgets and purchase orders - Completing Workday tasks - Leveraging survey tools for scheduling needs This is a full-time, remote role with standard business hours of Monday–Friday, 8:00 a.m.–5:00 p.m. CST. Qualifications - 5+ years of experience supporting executives or senior leaders - Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) - Exceptional attention to detail with a strong focus on accuracy and quality - Self-starter with the ability to anticipate needs and take initiative - Ability to work autonomously while managing multiple priorities - High degree of flexibility and comfort working in a fast-changing environment Requirements - Ensures financial resources are utilized effectively - Manages the administrative and business details of the office(s) - Manages daily operation of the area - Exercises authority as delegated, reflecting independent judgment and discretion in the performance of duties and special projects - The responsibilities listed are a general overview of the position and additional duties may be assigned Technical Capabilities - Human Resources Policies and Procedures (Intermediate): Knowledge, adherence and application of human resources policies and procedures - Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports - Peer Leadership (Intermediate): The ability to show leadership and influence people of equal rank in an effort to accomplish team goals - Clerical/Administrative (Advanced): Includes most clerical and administrative functions typically carried out by secretaries, administrators and others - Financial Processes (Intermediate): Ability to monitor costs, expenses and revenue as well as manage those costs and expenses in relation to budgeted amounts Core Accountabilities - Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance - Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment - Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area - Team Interaction: Provides informal guidance and support to team members Core Capabilities - Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance and gain knowledge in new areas - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences - Delivering Excellent Services: - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them - Solves Complex Problems: Approaches problems from different angles; identifies new possibilities to interpret opportunities and develop concrete solutions - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness - Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring - Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities - Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements Position Qualifications - Relevant Work Experience: 4 years - Education: Bachelor's Company Description Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.