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The Hello Team logo
The Hello Team

Managed global staffing across 30 plus countries with enterprise recruiting, oversight, training, and performance manage

Back-End Administrative Coordinator

Administrative AssistantAdministrative AssistantOtherRemoteSeniorTeam 1,001-5,000Since 2021H1B No SponsorCompany SiteLinkedIn

Location

United States

Posted

97 days ago

Salary

0

Seniority

Senior

High SchoolEnglish

Job Description

Back-End Administrative Coordinator

The Hello Team

• Assist with property research, data entry, and client coordination. • Accurately enter and verify client and property information. • Maintain organized records and prepare internal reports. • Follow up with clients to obtain required documentation. • Handle incoming and outbound calls. • Research properties and verify that all information is correct. • Ensure billing addresses, inspection details, and property data are accurate and clearly recorded. • Coordinate with internal team members to ensure information is complete and up to date. • Review and double-check data entries to ensure accuracy and consistency. • Perform other tasks related to the position.

Job Requirements

  • Proficient level of English (written and spoken).
  • Strong interpersonal and phone communication skills with excellent customer service approach.
  • Prior experience in roles such as administrative assistant, secretary, personal assistance, operations support, or other relevant positions.
  • Prior experience with HubSpot, highly preferred.
  • Prior experience with Excel and data entry tasks.
  • Strong attention to detail and ability to review work carefully for accuracy.
  • Highly organized with a structured and methodical approach to tasks.
  • Demonstrates responsibility, sound judgment, and a calm, professional demeanor.
  • Familiarity with government programs or regulatory requirements, is plus, but not required.
  • Familiarity with NYC Department of Buildings (DOB) websites and processes, is a plus, but not required.
  • Proficiency in Microsoft Office (Word, Excel, Outlook).
  • Out-of-the-box thinker with a reliable, self-motivated, and confident approach.
  • Positive attitude and the ability to learn and adapt quickly.
  • Ability to understand and follow established processes with minimal supervision.
  • Ability to work in alignment with U.S. Eastern Time (New York time) business hours.
  • Interested in long-term career opportunities.
  • Reliable computer (Windows 10 or newer), two monitors, and stable high-speed internet.

Benefits

  • 100% remote work
  • Great work environment with potential for growth
  • Full-time position with 40 to 45 hours weekly

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