Check Off Your List logo
Check Off Your List

We do the ordinary, so you can do the extraordinary.

Assistant Project Manager – Executive Assistant

Project ManagerProject ManagerOtherRemoteSeniorTeam 11-50H1B No SponsorCompany SiteLinkedIn

Location

Florida + 3 moreAll locations: Florida | Maine | Ohio | Texas

Posted

91 days ago

Salary

$20 / hour

Seniority

Senior

Associate Degree4 yrs expEnglish

Job Description

Assistant Project Manager – Executive Assistant

Check Off Your List

• Report to the Project Manager and Manager of the Executive Assistant team • Assist clients as directed • Maintain client relations and refine internal processes that support COYL and clients • Manage communication between various clients’ upper management and employees, liaising with internal and external executives on projects and tasks • Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld • Manage the professional and personal needs for various clients • Track detailed records in timekeeping system • Coordinate complex scheduling and extensive calendar management • Manage, coordinate, and arrange our virtual client’s travel and travel-related activities • Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database • Maintain professionalism and strict confidentiality with all materials • Track action items and follow up with the client and internal team members • Assist with meeting preparation including agendas, materials, note-taking, and follow-up items • Support operational tasks such as CRM updates and workflow coordination • Organize client communications • Return phone calls and relay messages • Plan client events • Respond to all requests within a maximum of 4 business hours • Navigate priorities while multi-tasking • All other tasks as needed

Job Requirements

  • 4 years of experience in an administrative role reporting directly to senior management
  • Superb written and verbal communication skills
  • Strong time-management skills and the ability to organize and coordinate multiple projects
  • Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
  • Ability to keep various companies’ confidences
  • Promptness and a motivated self-starter
  • Confident and professional phone presence
  • Available to help with urgent requests

Related Categories

Related Job Pages

More Project Manager Jobs

Intradiem logo

Senior Project Manager

Intradiem

Guaranteed Savings. Guaranteed Results.

Project Manager91 days ago
Full TimeRemoteTeam 51-200H1B Sponsor

• Own end-to-end delivery of internal initiatives and/or process improvement projects for all areas of the organization including planning, executing and delivering. • Manage and own quality of delivery for complex technical client engagements including planning, executing and delivering. • Develop and maintain comprehensive project plans and schedules, ensuring effective management of inter-dependencies, risk mitigation, change control, and project team communication. • Build and nurture strong relationships with internal stakeholders through networking and providing adequate project team support. • Communicate project status, issues, risks, and changes to project team members, stakeholders, and senior management. • Lead customer kick-off meetings, status meetings, and milestone reviews with executive presence. • Guide the project team in the planning process, defining appropriate processes, securing necessary resources, and ensuring contractual compliance. • Review external documents to identify potential technical, logistical, or business issues, and collaborate with Sales and Contracts teams to address them effectively. • Proactively support customers and partners throughout the implementation cycle, ensuring their needs and goals are met. • Stay up-to-date on changes in technology, customer environments, and product direction; assess the impact of these changes on project efforts and communicate implications and strategies to stakeholders effectively. • Serve as the primary escalation owner, driving cross-functional resolution and executive-level communication. • Ability to travel up to 10%.

United States
Job Closed
Inoapps logo

Project Manager

Inoapps

Award-winning global Oracle-only partner delivering successful outcomes for customers with cloud and on-prem solutions.

Project Manager91 days ago
Full TimeRemoteTeam 201-500Since 2006H1B No Sponsor

• Execute project plans using Inoapps’ governance and methodology. • Build and lead cohesive project teams in collaboration with Practice Leaders. • Manage risks, issues, and escalations with critical thinking and problem-solving. • Integrate complex process and organizational change management. • Define and document tasks and critical paths with high-quality project documentation. • Manage client and supplier deliverables, escalating issues with commercial impact. • Contribute to the creation of Statements of Work (SoW). • Own and forecast project budgets using Oracle Analytics Cloud Service. • Communicate project progress to leadership and stakeholders. • Ensure delivery aligns with SoW terms, applying change governance to drive margin growth. • Protect Inoapps’ commercial interests and manage external communications. • Build trusted relationships with clients, including C-level stakeholders. • Lead communication strategies and manage change requests collaboratively. • Adhere to internal governance and control procedures. • Contribute to practice development through knowledge harvesting and best practice sharing.

India
Job Closed
O3 World logo

Project Manager

O3 World

O3 is a design and technology consulting firm that helps companies use data and AI to work smarter and grow faster. We partner with marketing and technology leaders to solve real problems, improve operations, and create better digital experiences. O3 is also the team behind the 1682 Conference, an AI and innovation conference that serves as an anchor for our thought leadership work. This is a remote role. O3 does have an office located in the Fishtown neighborhood of Philadelphia, PA.

Project Manager91 days ago

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description We’re looking to add a Project Manager to our Client Services team as a contractor, with a future, full-time opportunity. In this role, you'll manage schedules, project deliverables, budget, and resource management of the internal project team. You’ll work alongside incredibly talented and dedicated people, and have the opportunity to deepen your knowledge of emerging technology and digital product development. This is a remote role. What you’ll do: - Manage all client project phases including discovery, strategy, UX/UI design and development for 1 to 5 engagements. - Ensure projects are delivered on time, on budget, and within scope while adhering to established methodology and processes. - Organize and facilitate weekly client-facing meetings. - Create and maintain detailed project plans & other project artifacts. - Run daily stand-ups and sprint planning meetings, including the creation of user stories and the facilitation of functional requirements documentation. - Manage all project finances by tracking hours and cost against budget on a weekly basis, project future expenditures and revenue, and manage project scope changes against budget. - Look for opportunities to expand within the account and facilitate opportunities internally. - Facilitate the scoping and estimation of existing client projects. - Create weekly status reports, client-friendly schedules, milestone plans, and deliverable progress reports. - Update Resource Plan for your projects on a weekly basis. - Be the point person for client communications related to projects. - Build meaningful relationships with your client contacts. Qualifications - 4 to 6 years of client-facing project management experience, leading enterprise-level projects in a digital agency or technology-driven environment. - Experience managing budgets of $1M+ for large clients. - Agile/Scrum experience. - Experience with tools like Harvest, Basecamp, JIRA and Confluence. - Basic to intermediate technical knowledge of Content Management Systems, HTML/CSS, API integrations, CRM implementations. Benefits - We onboard those who share our values, believe in our culture, and are driven to succeed. - We’re here to create meaningful experiences and long-lasting relationships. - We foster a diverse team and an inclusive environment where you can do your best work.

United States
Job Closed
RF-SMART logo

Implementation Project Manager

RF-SMART

We exist to Transform our Customers and Change Lives

Project Manager91 days ago
OtherRemoteTeam 201-500Since 1982

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description The Project Manager has the responsibility of planning a project and seeing that it is completed successfully, within the given deadline. One needs to have excellent management skills to coordinate with the entire team and also with the clients and stakeholders. The Project Manager needs to be comfortable working on multiple projects at any given time and ability to handle challenging conversations. - Manage resources, timeline, scope, and customer expectations - Manage project deliverables with cross functional teams - Manage change requests, determine impact, and negotiate changes to project scope - Generate and deliver project plans and cost estimates to client - Manage and participate in the following project activities: - Define functional and technical specifications - Unit and integration testing during a project - Go-Live planning and Support - Maintain project RAID logs - Support Sales staff to position solutions to customer prospects - Provide project estimates to support sales cycle - Established as the main point of contact for the customer for both project communication and escalations - Participate in post Go Live Project Management activities for key accounts - Excellent written and verbal communication skills - Excellent presentation and negotiation skills - Ability to travel to client sites to facilitate requirements gathering as well as delivery of the solution - Coordinate resource allocation and capacity planning with Managers of Functional Consulting and Technical Consulting to optimize team utilization - Identify and recommend process improvements to enhance project delivery efficiency and customer satisfaction Qualifications - A Bachelor’s degree in a related field or equivalent work experience - Minimum 5+ years Project Management experience - Project Management experience with ERP implementations preferred - Experience managing resources, timeline, scope and customer expectations - Word, Excel, PowerPoint, Microsoft Project, and Smartsheet skills - Experience with ERP Distribution applications; Manufacturing and/or Warehouse experience desired - Some Technical or Application Development experience a plus - Experience leading cross-functional teams in a professional services environment - Experience managing remote/distributed teams and virtual customer relationships - Strong problem-solving and critical thinking abilities - Attention to detail with ability to see big picture - Leadership and team motivation capabilities - Time management and prioritization skills - Ability to work under pressure and manage multiple competing priorities - Experience with AI platforms is desirable Benefits - Working at RF-SMART means joining a culture that values growth, collaboration, and innovation - Work alongside a passionate team dedicated to making a difference—both for our customers and our employees

United States
Job Closed