Payroll Specialist | Remote | Pacific or Mountain Time Zones Company Profile   Chronicle Heritage is a solution-driven heritage consulting firm that prides itself on employing the best cultural resource management professionals in the industry. We place an emphasis on supporting our clients’ needs, fostering new technologies that advance our industry, and leveraging those advancements toward the management of non-renewable cultural resources. Chronicle Heritage prioritizes professional development within the framework of innovation and forward thinking to encourage career advancement and research development.    Job Description This is a full-time position with the ideal candidate being based in the Pacific or Mountain time zones, can be 100% remote, in an office or hybrid. As an individual contributor working within a team, the Payroll Specialist will ensure accurate record keeping of timesheets and perform a variety of payroll tasks. The successful candidate will be organized, detail oriented, self-motivated, able to handle confidential information, and have the ability to collaborate with others and provide excellent customer service. Job Type: Remote Pay Range: $25-$27 Duties/Responsibilities: - Enters, maintains, and/or processes information in the payroll and ERP systems; information may include employees’ hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information - Ensures proper processing of payroll deductions for taxes, benefits, and other deductions - Issues, or reissues, physical or replacement checks or direct deposits due to unexpected events and employment separations - Ensures timesheets are accurate with respect to overtime and entry allocation - Performs other duties as assigned Required Qualifications: - Previous experience processing payroll for organizations with 500+ employees - Experience with Paycor, or similar HR/Payroll systems - Proficient with Microsoft Office Suite (with advanced MS Excel) - Ability to work overtime, especially during payroll weeks (every other week) - Proficient with, or the ability to quickly learn, payroll and ERP software - Knowledge of overtime laws (state-specific and federal) - Experience with CA wage and hour regulations - Experience managing multi-state tax jurisdictions and reciprocity agreements to ensure accurate payroll withholding. Preferred: - Bachelor’s degree - Experience in the A/E/C industry - Experience with Sage Intacct - Experience with implementation of larger HRIS/HCM/Payroll systems such as UKG and Workday - Experience with international payroll - Excellent organizational skills and attention to detail - Experience with SCA contract administration and prevailing wage laws. Additional Information   Chronicle Heritage is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need. Chronicle Heritage complies with the Americans with Disabilities Act (ADA) and considers reasonable accommodation measures that may be necessary for eligible applicants/employees to perform essential functions. EEO/AA/M/F/Veteran/Disabled. If you require assistance with submitting the application, please contact the international recruiting team at internationalrecruiting@chronicleheritage.com .

WHY VICTOR? - Learning Organization: Victor provides the best training for new grads and clinicians looking to begin their career! - Leadership Development: Victor provides employees leadership training and promotes within! Many of our executive leadership team have been promoted from entry-level positions! - Reimbursements: Victor provides reimbursements for license registration fees, CEUs, travel, internet/cell phone usage and more! - Loan Forgiveness: Victor employees can apply for Public Service Loan Forgiveness! JOB SUMMARY Under the direct supervision of the Payroll Manager, the Payroll Administrator is responsible for performing day to day payroll functions and required reporting in support of the Agency’s payroll processes and cycles. ESSENTIAL FUNCTIONS - Coordinates the collection and processing of payroll and payroll related information. - Maintains the mapping of the GL payroll accounts and department setup within each entity. - Supports the Programs with the timekeeping process and communicates with program staff. - Posts and processes manual paychecks. - Processes requests for payroll related employee information. - Enters payroll information into company financial and payroll systems. - Prepares and distributes payroll checks and other payroll related documentation for the Agency. - Performs necessary reporting and takes necessary action related to company 403(b) and 457(b) plans. Completes GL entries associated with these plans. - Processes direct deposit payroll activity. - Participates in audits, including Workers’ Compensation and annual audit. - Prepares quarterly payroll tax returns, government survey reporting, participates in annual reporting such as W-2s. - Completes other duties as assigned. MINIMUM REQUIRED EDUCATION AND EXPERIENCE - Must have minimum of four years of payroll experience and must possess a strong working knowledge of payroll concepts and completion of at least six college-level units of accounting/bookkeeping. One year of additional experience may be substituted for education requirements. - Must have a general understanding of general labor laws and of accounting/bookkeeping concepts. - Must reside in one of the following states: CA, AZ, NV, OR, CO - Must have experience with computerized payroll systems and possess intermediate knowledge of MS Excel. - Experience processing payroll for organizations that have 500+ employees using an Human Capital Management platform. - Experience working in a primarily remote role and is comfortable spending multiple full days using a communications platform (Zoom). - Must be comfortable working in a team environment and have a customer service disposition for providing support to all of the stakeholders in the Agency. - Must be comfortable working with recurring deadlines and expect to work overtime during the bi-weekly payroll processing. PHYSICAL REQUIREMENTS: - Have an adequate range of body motion and mobility to work in a residential, office or outdoor environment including standing and walking (even and uneven surfaces), alternating between standing and sitting for extended periods of time, bending, kneeling, twisting, reaching balancing and occasional carrying and lifting up to 25 pounds occasionally, and up to 10 pounds frequently. - Must be able to sit for prolonged periods of time. COMPENSATION: - PAY RANGE: $24.63 - $33.86/HR (actual salary is dependent on verification of applicable experience above the minimum qualifications for the role) BENEFITS: - Low cost Medical, Dental and Vision - Life Insurance plan for employee and family - 8 Paid Holidays, PTO and Sick pay - Retirement Savings Plan (403B) - 100% Employer Funded Retirement Plan - Employee Assistance Program - Mileage Reimbursement - Verizon Wireless Discount - Employee Referral Bonus Program

• Learn and become an advanced user of our client’s payroll (ADP Workforce Now, Rippling and/or Paylocity) and SalesForce CRM technologies • Execute and manage the entire payroll process for your assigned clients while achieving quality of service ratings of 9+ on your client surveys • Accurately and efficiently process various payroll administration tasks for our clients in a timely manner such as prorating pay, calculating final pay, multi-state tax withholding, garnishments, and reports requests. • Experience with commissions, bonuses, stock compensation & expense reimbursement entries • Assist with Workers Comp, 401k, and financial audits as required • Excel Skills – must be comfortable with vlookup and pivots • Build strong relationships with your client contacts and colleagues based on mutual trust and respect and a shared desire to achieve excellent results

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description The Senior Payroll Analyst is responsible for executing accurate, timely, and compliant payroll processing for the organization. This role serves as a payroll subject matter expert, ensuring data integrity, maintaining strong internal controls, and partnering with HR, Finance, and operational teams to support a seamless associate experience. The Senior Payroll Analyst also contributes to ongoing process improvement, technology optimization, and payroll reporting to support business operations and HR Shared Services (HRSS) goals. Key Tasks & Responsibilities (Essential Functions) - Payroll Processing & Operations - Manage the full payroll cycle with a high degree of independence, ensuring payroll is processed accurately, on time, and in compliance with applicable wage and hour requirements. - Review and evaluate payroll data, including hours, earnings, deductions, retro pay, and special payments; identify issues, determine appropriate corrections, and resolve discrepancies. - Evaluate payroll exceptions and make decisions regarding off-cycle payrolls and pay adjustments, considering compliance risk, operational impact, and employee experience. - Interpret and apply payroll-related tax, benefits, and garnishment requirements, addressing non-routine or complex situations and recommending appropriate solutions. - Maintain oversight of employee pay records and payroll system data, approving corrections and improvements to support accuracy, consistency, and compliance. - Act as a payroll subject matter resource, providing guidance to HR, Finance, and management on payroll practices and related compliance considerations. - Compliance, Controls & Audit - Ensure payroll operations adhere to all federal, state, and local regulations. - Maintain and document payroll controls in alignment with SOX and internal audit requirements. - Prepare audit support and reconciliations, and regulatory filings. - Monitor legislation changes and recommend required updates. - Reporting, Reconciliation & Analytics - Prepare and analyze payroll reports for HR, Finance, and leadership. - Reconcile payroll results, identify discrepancies, and perform root-cause analysis. - Support year-end activities including W-2 validation, tax balancing, and reporting. - Provide insights and recommendations based on payroll trends and data. - Systems, Process Optimization & Projects - Partner with HRIS and HRSS teams on system enhancements, configuration updates, and testing. - Improve payroll processes to enhance accuracy, efficiency, and associate experience. - Support implementation of new technology, automation, or workflow changes. - Contribute to payroll documentation, SOP updates, and knowledge management. - Customer Service, Collaboration & Stakeholder Support - Serve as an escalation point for complex payroll inquiries from associates and HR partners. - Work closely with HR Business Partners, Total Rewards, Workforce Management, and Finance teams. - Provide training, guidance, and support to HRSS colleagues on payroll procedures. Qualifications - Bachelor’s degree in Accounting, Finance, HR, or related field. - 4+ years of payroll processing experience in a mid-to-large organization. - Strong understanding of payroll regulations, wage and hour laws, and multi-state payroll. - Experience with Workday, SAP, UKG, ADP, or similar platforms strongly preferred. - Strong attention to detail and commitment to accuracy. - High proficiency in Excel and payroll reconciliation techniques. - Strong analytical and problem-solving skills. - Ability to handle sensitive and confidential data. - Excellent communication and customer service skills. - Ability to operate effectively in a fast-paced and deadline-driven environment. - CPP or equivalent certification preferred; multilingual ability (Spanish or French) a plus. Requirements - Occasional travel. Benefits - The range for this position is $85,000 to $125,000. Placement within this range may vary, depending on the applicant’s experience and geographic location.