• Prepares and assembles medical record documentation/charts for physician • Ensures medical record compliance by self-documentation attestation • Updates patient history, physical exam, and other pertinent health information in the patient • Prepares and sends all documentation to the physician for review and approval via authentication of detailed data entry and facility-specific procedures • Monitors the duration of basic lab results and screening procedures • Complies with hospital and medical facility policies, including those relating to HIPAA and the Joint Commission • Performs other clerical duties and tasks to improve provider productivity and clinic workflow as assigned

• Filter emails, texts, and other communications to ensure the CEO sees only the most critical items • Respond to communications clearly, kindly, and professionally when needed • Maintain a 360-degree view of the CEO’s business and personal needs on a daily, weekly, and monthly basis • Schedule and organize meetings, ensuring they are necessary, purposeful, and productive • Manage a clear and organized calendar that balances business and personal commitments • Arrange all aspects of travel, including itineraries, accommodations, and transportation • Plan and oversee events that align with business goals and the CEO’s availability • Monitor expenses and budgets related to the CEO’s activities and office needs • Stay informed about key business projects and deadlines and update the CEO as needed • Continuously look for ways to improve the efficiency of the CEO’s schedule • Manage contacts and networking opportunities to align with business priorities • Handle personal appointments to support a balanced lifestyle for the CEO • Prepare and edit documents, presentations, and reports with accuracy and adherence to standards • Maintain office organization by managing supplies, equipment, and daily operational needs • Safeguard sensitive information and maintain strict confidentiality • Reassess tasks and priorities regularly to align with the CEO’s strategic goals • Serve as a liaison between the CEO and other team members or departments • Gather and relay relevant feedback, updates, and reports to support decision-making • Anticipate and resolve potential issues before they reach the CEO to ensure smooth operations

• Prepares and assembles medical record documentation/charts for physician • Ensures medical record compliance by self-documentation attestation • Updates patient history, physical exam, and other pertinent health information in the patient • Prepares and sends all documentation to physician for review and approval via authentication of detailed data entry and facility-specific procedures • Monitors the duration of basic lab results and screening procedures • Complies with hospital and medical facility policies, including those relating to HIPAA and Joint Commission • Performs other clerical duties and tasks to improve provider productivity and clinic workflow as assigned • Demonstrate understanding necessary to assess, review and apply criteria

Role Description In this role, you will provide comprehensive personal and administrative support to a member of WBL’s C-suite team. Your responsibilities will include: - Managing household operations across multiple properties - Overseeing personal logistics - Handling financial tasks - Coordinating calendars and scheduling meetings - Arranging travel - Managing various ad hoc projects as needed Strong communication skills, exceptional attention to detail, and sound judgment are essential as you work closely with internal and external stakeholders to ensure smooth management of both personal and professional matters for the executive. Responsibilities - Manage and maintain the executive's calendar, including scheduling internal and external meetings across multiple time zones - Screen and prioritize emails, messages, and requests for C-Suite Executives - Coordinate travel arrangements, itineraries, and logistics for domestic and international trips - Prepare documents, presentations, and briefing materials ahead of meetings - Take notes during key meetings and ensure timely follow-ups on action items - Anticipate the needs of the C-Suite Executives and proactively resolve scheduling conflicts or gaps - Support in organizing off-site meetings, company-wide events, and executive leadership sessions - Prepare business cases, dashboards, and strategic updates for leadership reviews and board-level materials - Assist with personal tasks as needed, maintaining a high level of trust and discretion - Identify operational bottlenecks and escalate issues with recommended mitigation steps - Execute complex and detailed travel arrangements, including scheduling and managing car services, and occasionally flight and hotel accommodations - Handle expense reporting, invoice processing, and other financial matters - Facilitate communication to ensure that directives, timelines, and expectations are understood and consistently applied - Synthesize data, reports, and business metrics into concise briefings for senior leaders - Real-time updating, tracking, management, and effective reporting of all departmental tasks and meeting takeaways via Monday.com - Other projects and duties as assigned Qualifications - 5+ years of experience as an Executive Assistant, preferably supporting C-level executives - Bachelor’s degree in Business Administration, Accounting (or related field of study), or equivalent experience - Exceptional English communication skills, both written and verbal, are imperative - Proven experience managing complex calendars and logistics across time zones - Highly organized, detail-oriented, and able to multitask efficiently - Demonstrated ability to handle confidential information with discretion - Strong proficiency in Microsoft Suite (Word, Excel, PowerPoint), Zoom, and Teams - Comfortable working independently in a fully remote, fast-paced environment - Must be sharp, polished, professional, and resourceful - Impeccable diligence and attention to detail is required - Must be flexible, nimble, and adaptable to frequent changes to schedules/priorities - Financial analysis skills, including maintaining financial matters, budgets, and expenses, required - Strong organizational, time-management, and problem-solving skills, including planning, project management, troubleshooting, and task facilitation - Must be proactive with a strong work ethic and high energy level - Ability to multitask and complete all projects within designated timeframes - Evening/weekend "on call" availability required Benefits - Competitive USD Salary - Enjoy Paid Time Off (PTO) after just 6 months of service - This is a full-time opportunity - Enjoy the freedom of a completely remote work environment!