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Raptor Technologies strives to enhance school safety through innovative technology and comprehensive training, providing integrated safety solutions such as cri
Project Management Support Specialist
Location
United States
Posted
95 days ago
Salary
0
Job Description
Project Management Support Specialist
Raptor Technologies
About Us! Raptor was founded in 2002 with the mission to protect every child, every school, every day. Today, Raptor is a school safety partner for 60,000 schools in 55 countries, providing SaaS and mobile technology as well as comprehensive training and consultation solutions across the entire school safety life cycle, ranging from crisis prevention and preparation to emergency response and recovery. Raptor’s globally integrated product portfolio supports a school’s foundation of safety and wellbeing, including Emergency Management, Campus Movement, Student Wellbeing and Safety Training and Compliance. Position Overview: The Project Management Support Specialist provides administrative, coordination, and operational support to Project Managers to ensure projects are organized, documented, and executed efficiently. This role helps maintain project schedules, documentation, communications, and reporting while assisting project managers with day-to-day project operations. Job Duties & Responsibilities: - Assist Project Managers in planning, organizing, and tracking project activities. - Maintain project schedules, milestones, and task tracking systems. - Coordinate meetings, prepare agendas, and document meeting minutes. - Follow up on action items and ensure deadlines are being met. - Prepare and maintain project documentation, reports, and records. - Organize project files and ensure documentation is up to date. - Assist with preparing project proposals, presentations, and status reports. - Support project onboarding and administrative setup when new projects begin. - Serve as a point of coordination between Project Managers, internal teams, and external stakeholders. - Distribute project updates, reports, and documentation. - Help track communication threads and maintain records of decisions and changes. - Update project tracking tools, dashboards, and status reports. - Assist in monitoring project budgets, timelines, and deliverables. - Identify potential scheduling conflicts or delays and escalate as needed. - Help maintain project management systems and workflows. - Support the development and documentation of project processes and procedures. - Assist with quality control and document review to ensure consistency Qualifications: - Bachelor’s degree or equivalent experience in business administration, project management, or a related field. - 1–3 years of administrative, coordination, or project support experience. - Strong organizational and time-management skills. - Excellent written and verbal communication skills. - Proficiency in Microsoft Office or Google Workspace. - Ability to manage multiple tasks and priorities simultaneously. - High attention to detail and problem-solving ability. Due to the high volume of applications we receive, we are unable to personally respond to every applicant or provide individual feedback. Candidates selected to move forward will be contacted directly by our team. We appreciate your interest in Raptor Technologies. If you are a resident of California, Colorado, New Jersey, New York or Washington, please reach out to hr@raptortech.com for a reasonable estimate of annual base compensation and any eligible incentive compensation. The actual compensation offered to successful candidates for roles may be higher or lower, based on non-discriminatory criteria including but not limited to relevant professional experience, geographic location, knowledge, skills, and abilities. This range will be reviewed on a regular basis. Raptor Technologies is an Equal Opportunity Employer, providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, compensation, training, promotion, transfer, leaves of absence, and termination.
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• Knowledge and experience in overall Project Methodology in the creation of the project plans, defining schedules and managing budget limitations • Defines required roles and tasks, as well as standard PMI PMBOK project management activities • Develops weekly status reports and modifies schedules • Work with client team to manage and achieve program and project level goals • Explore and summarize health system data to provide insight for strategic decisions • Plans, manages, and coordinates project activities to ensure goals and objectives of multiple and large projects are accomplished within prescribed time-frame and funding parameters • Establishes timelines and ensures project deadlines are met • Maintains integrity and cost containment of projects • Plans, manages, and coordinates projects and ensures project initiatives and timelines are met • Liaise with service lines and technical teams to translate complex business and technology specifications into relatable concepts to expedite communications and project execution • Develops project initiation process by defining project scope, determining action items, assigning ownership, creating project timetables, and tracking execution and workflow; prepares, presents and distributes project status reports • Evaluates, plans, and monitors project implementation for clinical systems; manages project and project delivery teams, ensures deadlines are met, escalates issues for appropriate, timely resolution and adheres to standardized project management methodologies • Develops interdisciplinary project teams in coordination with clinical community to ensure deployment of systems; serves as liaison to project sponsors, project teams and stakeholders; works with internal, external groups to optimize success of project deployment • Communicates with user departments and project teams on project activities; confers with project staff and vendors to provide support and resolve problems; collaborates with clinical, financial and quality teams to define and develop metric goals • Partners with management to develop tools and metrics to evaluate performance of target initiatives; assists with planning monitoring criteria and methodology • Ensures availability of performance measurement data for review and analysis; evaluates and drives risk management process improvements, efficiencies and workflow enhancements • Partners with management, identifies end user education, training program and services; assists in the development and maintains department policies and procedures • Provides subject matter expert support in the development of clinical information systems and integration to improve the timely completion of projects • Operates under general guidance and work assignments are varied and require interpretation and independent decisions on course of action • Recommends innovative ideas, processes, and/or procedures for enhancements, additions, and modifications to improve existing systems • Work with other members of the team to implement solutions to meet business operation needs • Performs related duties as required
Project Manager
EnovisClinically differentiated solutions that enhance patient outcomes and restore motion for life.
• Monitor project timelines and deliverables, ensuring deadlines are met and the team is informed of upcoming milestones. • Coordinate with global sales program managing regional sales program activities and proactively identify issues in coordination with global program manager. • Prepare and deliver regular project status updates to customers in a clear and professional manner. • Maintain ongoing communication with our manufacturing partner to ensure they have all necessary documentation and support from engineering and product management to adhere to strict production schedules. • Collect and review weekly and monthly progress reports from the manufacturer, and keep the project lead informed of any changes or risks. • Assist the product manager in ensuring timely shipment of products, preventing communication gaps and delays. • Develop and implement standardized templates and processes for project documentation, ensuring consistency and compliance across all deliverables.
