This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description Humane World for Animals, a global leader in animal advocacy and protection, is seeking an Executive Assistant for the Office of Chief Strategy Officer. In this position you will provide confidential high-level support and assistance to the Chief Strategy Officer and their leadership team in a manner that ensures the effective use of time and productive interactions with staff and the public. - Manages a complex and fluid schedule of appointments and meetings for the Officers, exercising discretion regarding workflow, priorities and competing demands. - Manages the day-to-day operations of the Officer and their leadership team responding to internal and external constituencies in a timely and professional manner and serving as the gatekeeper for the executive. - Compiles and processes expense reports and monthly variance reports accurately and timely, makes travel arrangements, provides follow-up on items requiring further attention, researches issues and gathers data/information as directed, composes routine correspondence, inputs information into contract templates, and maintains department files for reference and timely retrieval. - This position is often called upon to proof Officers’ documents and create presentations. - Anticipates and proactively addresses the needs of the Officer, handling complex situations and multiple responsibilities simultaneously. Interprets requests, helps implement action. - Manages short and long-term projects with the ability to shift to immediate demands as necessary. - Provides research support and prepares background information for meetings and interactions with internal and external parties as well as special projects, such as budget planning processes. - Tracks and submits weekly timesheets for the Chief Strategy Officer. Approves timesheets and time off requests for their direct reports. - Performs other duties or responsibilities, as assigned. Qualifications - High school diploma or equivalent work experience required. Bachelor’s degree preferred. - A minimum of five years of executive-level, administrative support experience required. - Must understand the sensitive nature of working in the executive offices and have excellent judgement, to maintain the highest levels of confidentiality and integrity. - Proficiency of Microsoft Suite (Word, PowerPoint, Excel, Outlook). - Ability to multitask and be flexible with regard to workload and assignments. - Strong written and verbal communication skills. - Attention to detail and commitment to excellence demonstrated by the delivery of quality and timely outcomes. - Strong interpersonal skills are necessary. - Strong interest in animal protection issues preferred. Requirements - This is a US position in the DC Metro Area – Remote Eligible. Benefits - Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, and disability, marital or parental status or protected veteran status. - EOE

• Manage the CEO’s inbox and calendar efficiently, prioritizing key communications • Draft and send routine correspondence independently • Track follow-ups to ensure nothing falls through the cracks • Maintain HubSpot, keeping pipelines and records accurate • Support client onboarding documentation and coordination • Track sales stages and update relevant data • Draft MSAs, NDAs, and basic agreements using templates • Coordinate signatures and maintain organized contract records • Take ownership of operational tasks from start to finish • Research vendors, tools, and processes, providing actionable recommendations • Support project coordination across marketing, sales, and operations • Streamline workflows using AI and automation tools • Help implement systems to reduce manual work and boost efficiency

• Provide primary administrative and operational support to two Vice Presidents • Manage email and calendar activity across two separate Microsoft O365 tenants • Prepare Word, Excel, and PowerPoint presentations, agendas, reports • Arrange travel and prepare expense reports

• Manage executive calendars, scheduling meetings, and coordinating across time zones • Handle inbox management, email triage, and follow-ups on behalf of leadership • Prepare agendas, meeting notes, summaries, and action items • Assist with document creation, data entry, reporting, and light research • Coordinate internal workflows, reminders, and task follow-through • Support operational projects, special initiatives, and ad-hoc requests • Maintain confidentiality and handle sensitive information with discretion