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Simple and Smart Offshoring
Executive Assistant – Company Assistant
Location
Philippines
Posted
106 days ago
Salary
₱35K - ₱50K / month
Seniority
Mid Level
Job Description
Executive Assistant – Company Assistant
Boomering Inc
• Independently perform a full range of varied, complex and confidential administrative support tasks across leadership and the wider business. • Manage and coordinate complex calendars across multiple stakeholders, including cross-time-zone scheduling (Australia and US). • Schedule internal and external meetings, including client, partner, and board-related engagements. • Communicate professionally with senior external stakeholders (including other Executive Assistants) to secure time and confirm logistics. • Join meetings when required, record minutes, track action items, and support follow-through. • Prepare clear, accurate, and concise internal documents, summaries, and reports when needed. • Coordinate travel arrangements including flights, accommodation, itineraries, and conference logistics. • Support conference and event preparation, including coordinating printing, banners, materials, shipments and delivery deadlines. • Establish, organise, and maintain structured shared files and documentation within Google Drive. • Recommend improvements in workflow and administrative processes to increase efficiency as the company scales. • Respond tactfully, clearly, and professionally to internal and external inquiries. • Exercise sound judgment and maintain strict confidentiality in handling critical and sensitive information. • Perform related duties as required in a rapidly scaling environment.
Job Requirements
- Graduate of any Bachelor’s Degree.
- Minimum of 2 to 3 years of experience as an Executive Assistant, Company Assistant, or similar administrative support role.
- Strong hands-on experience with Google Workspace (Gmail, Google Calendar, Drive, Docs, Sheets) is non-negotiable.
- Proven experience supporting senior stakeholders and confidently coordinating with C-suite-level contacts.
- Exceptional written and verbal communication skills.
- Proven ability to exercise discretion and maintain confidentiality with sensitive company information.
- Top-tier organisational skills with the ability to think proactively, multitask and prioritise effectively.
- Strong attention to detail, resourcefulness and calm problem-solving ability.
- Highly organised with the ability to work independently and take ownership of outcomes.
- Adept at meeting deadlines in a fast-paced, quickly evolving startup environment.
- Comfortable joining meetings when required and capturing clear notes, actions, and follow-ups.
- A team player with the initiative and ambition to step into increased responsibility as the company grows.
- Exposure to AI tools
- Understanding of AI workflows
- Ability to use AI to improve productivity
Benefits
- Genuinely caring Leadership Team
- Competitive salary package
- Company-provided full set-up for desktop/laptop with a back-up internet
- Free pre-employment Medical Assessment (T&C apply)
- HMO on the first day of hire
- 15 Vacation Leaves and 5 Sick Leaves
- Annual Performance Reviews
- Unlimited Employee Referral Incentives
- Employee Loan Facilities
- Social Clubs and Interest Workshops
- Company events where you get a chance to win amazing prizes and be rewarded for your outstanding performance.
- Statutory Benefits: Maternity, Paternity and Solo Parent Leaves, Magna Carta for Women, Retirement Benefits, OT, and Premium Pays
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• Act as a trusted partner and provide comprehensive administrative support to executives and senior leadership. • Manage complex calendars, schedule meetings, coordinate travel arrangements, and handle logistics for internal and external events. • Proactively identify and prioritize time-sensitive matters, ensuring that executives are well-prepared and informed for meetings and appointments. • Serve as the primary point of contact for internal and external stakeholders, screening and directing inquiries, and providing timely and professional responses. • Prepare and edit correspondence, presentations, and reports, ensuring accuracy and adherence to company standards. • Assist in the preparation of materials for board meetings, executive presentations, and strategic initiatives. • Conduct research, gather data, and provide analysis to support decision-making processes. • Handle confidential and sensitive information with the utmost discretion and professionalism. • Collaborate with cross-functional teams and department heads to facilitate effective communication, information sharing, and coordination of projects. • Anticipate needs and proactively identify opportunities for process improvements, streamlining administrative tasks, and increasing efficiency.
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