• Coordinate scheduling for hazardous waste pickups, transportation, and disposal with vendors and internal teams. • Maintain accurate records including manifests, waste profiles, permits, inspection logs, and training documentation. • Assist with regulatory compliance documentation (EPA, DOT, state, and local agencies). • Track waste streams, quantities, and disposal timelines; support data entry and reporting. • Prepare documentation for audits and inspections; respond to document requests. • Communicate with internal departments, vendors, and regulatory agencies. • Manage calendars, meetings, and training schedules related to hazardous waste operations. • Maintain electronic and physical filing systems in accordance with record retention requirements. • Provide general administrative support to operational leadership as needed.

• Manage calendars, travel arrangements, expense reports, and meeting logistics. • Prepare and edit documents, memos, and official correspondence. • Maintain confidentiality of sensitive information and ensure smooth communication between senior leadership and stakeholders. • Coordinate and schedule team meetings, including agenda preparation and distribution. • Arrange meeting logistics (venue, virtual links, catering, materials). • Capture and distribute meeting notes and action items promptly. • Draft and edit speeches, presentations, and briefing packs for executive events. • Coordinate with stakeholders to finalize messaging and visuals for speeches and marketing campaigns. • Ensure timely delivery and adherence to branding and communication standards. • Support project planning, scheduling, and resource coordination. • Track deliverables, budgets, and timelines; prepare status reports. • Facilitate communication between project teams and leadership. • Design and prepare high-quality slide decks for executive briefings, internal meetings, and external events. • Tailor content to audience needs, ensuring clarity and impact. • Apply storytelling techniques and data visualization best practices.

• Manage executives' calendars (CTO/SAS Entity Head), schedule meetings, and coordinate appointments • Provide overall support to the leadership team on an as-needed basis • Prepare and organize documents, reports, and presentations • Handle select executive-level correspondence • Make travel arrangements and manage itineraries for executives and larger team initiatives • Assist in preparing meeting agendas, taking minutes, and following up on action items • Handle confidential information with utmost discretion • Perform general administrative tasks such as filing, data entry, and record keeping for various project and function areas, especially for the SAS entity • Act as a liaison between executives and other team members • Partner frequently and effectively with our accountants and legal counterparts in Colombia • Manage and approve expenses for the organization • Support priority projects and initiatives

StoneLink Marble & Granite Corp is seeking an Administrative Support Specialist to join our dynamic team. With over 20 years of experience in the countertop business, we pride ourselves on delivering excellent services through highly qualified professionals. Our commitment to quality and customer satisfaction positions us as a leading provider of countertops, vanity tops, and fireplace surrounds, utilizing top brands in marble, granite, quartzite, soapstone, and solid surfaces. The Administrative Support Specialist will play a vital role in our operations, ensuring that our team's administrative functions run efficiently while supporting our mission of providing outstanding service and quality products to our customers. This is an excellent opportunity for an organized, detail-oriented individual who thrives in a fast-paced environment to become part of a company that values dedication and expertise. Join us and contribute to delivering high-quality, custom solutions with on-time fabrication and installation that is backed by our fast turnaround, while being a part of a team that prioritizes both excellence and customer satisfaction. Responsibilities - Provide administrative support to the management team and other departments as needed. - Assist in the coordination of daily operations, ensuring smooth workflow and effective communication. - Maintain accurate records and files, including customer orders, invoices, and project documentation. - Handle customer inquiries and provide timely responses to ensure high levels of customer satisfaction. - Support the scheduling of appointments, meetings, and project timelines to optimize resource allocation. - Prepare and process correspondence, reports, and presentations for various stakeholders. - Perform basic accounting tasks, such as tracking expenses and processing payments.