At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day. We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and The Power of Every One. Job Title Administrative Program Coordinator II Location Cleveland Facility Remote Location Department RCM Pre Access-Finance Job Code T24036 Shift Days Schedule 8:00am-5:00pm Job Summary Job Details Join the Cleveland Clinic team, where you will work alongside passionate caregivers and provide patient-first healthcare. Cleveland Clinic is recognized as one of the top hospitals in the nation. At Cleveland Clinic, you will work alongside passionate and dedicated caregivers, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world. At Cleveland Clinic, everyone is a caregiver, including our essential administrative and non-clinical staff. All your efforts are crucial in helping us continue providing the exceptional care our patients and communities have come to expect. As an Administrative Program Coordinator II, you will manage diverse projects, identify process improvements, and enhance departmental efficiency and cohesion to support Hematology/Oncology and Non-Oncology Infusion Services at Cleveland Clinic. A caregiver in this role exhibits precision in invoice validation, data entry, and documentation while efficiently managing multiple priorities in a fast-paced environment. You will demonstrate strong written and verbal communication for effective cross-functional and vendor collaboration, adapt quickly to new systems and tools, and apply robust problem-solving skills to drive continuous improvement. A caregiver in this position works remotely out of Ohio or Florida, Monday – Friday 8:00am-4:30pm. A caregiver who excels in this role will: - Function as a liaison and administrative, technical and operational resource. - Initiate or lead less complex projects. - Coordinate policy evaluation and implementation. - Identify operational improvement opportunities to create an efficient workplace. - Develop communications, databases and budget summaries. - Lead orientation and records management activities and ensure standards are maintained. - Develop and update interdepartmental education programs. - Assist with the scheduling, coordination, preparation and communication of meetings. - Facilitate and attend meetings and record key outcomes. - Identify key milestones and deadlines. - Communicate project status and requirements to achieve results. - Research, analyze and organize information for presentations. - Assist department leadership with large or complex projects. Minimum qualifications for the ideal future caregiver include: - Associate’s Degree and three years of administrative or project management experience OR High School Diploma/GED and five years of experience OR Bachelor’s Degree and one year of experience - Strong computer skills and experience with software applications - May require a license based on department/institute needs Preferred qualifications for the ideal future caregiver include: - Bachelor’s Degree in Business Administration, Healthcare Administration or a related field - Healthcare or related organization experience - Experience developing healthcare, financial or education programs - Knowledge of oncology and infusion drugs (J-codes) - Familiarity with pharmacy-related processes - Project coordination experience Physical Requirements: - Ability to perform work in a stationary position for extended periods - Ability to operate a computer and other office equipment - Ability to travel throughout the hospital system - Ability to communicate and exchange accurate information - In some locations, ability to move to 25 pounds Personal Protective Equipment: - Follows standard precautions using personal protective equipment as required. The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances. Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption. Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility. If applying for a Florida position, please see the following website for more information on the background screening requirements required by the Agency of Health Care Administration: https://info.flclearinghouse.com/ Please review the Equal Employment Opportunity poster. Cleveland Clinic is pleased to be an equal employment opportunity employer.

Vitacca Ballet & School for Dance is a renowned performing arts training academy located in the heart of Houston, Texas, dedicated to providing structured dance education and performance opportunities to students of all ages and skill levels. We aim to nurture technical skills, artistic development, and stage performance experience across various dance disciplines such as ballet, contemporary, jazz, tap, and modern. Our students engage in a curriculum that includes regular classes, rehearsals, workshops, and seasonal performances. We also support live dance productions through our affiliated performing company, Vitacca Ballet, which showcases contemporary ballet works and community performances. As we continue to expand our programs and enhance our community impact, we are seeking a detail-oriented and proactive Administrative Assistant to join our team. This role is pivotal in ensuring smooth operational processes, supporting our instructors and students, and maintaining the structured environment essential for our dance education programs. The ideal candidate will bring a passion for the arts and a commitment to fostering a positive and organized atmosphere within our academy. Responsibilities - Manage day-to-day administrative operations, including scheduling and communication. - Assist in the coordination of class schedules and student registrations. - Maintain accurate records of attendance, performances, and student progress. - Provide support for faculty, staff, and students with inquiries regarding programs and services. - Organize and assist in planning special events, performances, and workshops. - Handle correspondence and communication with parents, students, and external partners. - Manage office supplies and inventory to ensure a well-equipped environment.

• Coordinate scheduling for hazardous waste pickups, transportation, and disposal with vendors and internal teams. • Maintain accurate records including manifests, waste profiles, permits, inspection logs, and training documentation. • Assist with regulatory compliance documentation (EPA, DOT, state, and local agencies). • Track waste streams, quantities, and disposal timelines; support data entry and reporting. • Prepare documentation for audits and inspections; respond to document requests. • Communicate with internal departments, vendors, and regulatory agencies. • Manage calendars, meetings, and training schedules related to hazardous waste operations. • Maintain electronic and physical filing systems in accordance with record retention requirements. • Provide general administrative support to operational leadership as needed.

• Manage calendars, travel arrangements, expense reports, and meeting logistics. • Prepare and edit documents, memos, and official correspondence. • Maintain confidentiality of sensitive information and ensure smooth communication between senior leadership and stakeholders. • Coordinate and schedule team meetings, including agenda preparation and distribution. • Arrange meeting logistics (venue, virtual links, catering, materials). • Capture and distribute meeting notes and action items promptly. • Draft and edit speeches, presentations, and briefing packs for executive events. • Coordinate with stakeholders to finalize messaging and visuals for speeches and marketing campaigns. • Ensure timely delivery and adherence to branding and communication standards. • Support project planning, scheduling, and resource coordination. • Track deliverables, budgets, and timelines; prepare status reports. • Facilitate communication between project teams and leadership. • Design and prepare high-quality slide decks for executive briefings, internal meetings, and external events. • Tailor content to audience needs, ensuring clarity and impact. • Apply storytelling techniques and data visualization best practices.