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A consumer-powered brand harnessing the collective economic power of Gen Z to fund youth-led social change.
Grants & Operations Coordinator
Location
United States
Posted
135 days ago
Salary
$36K / year
Seniority
Senior
Job Description
Grants & Operations Coordinator
RIVET
• Maintain grant trackers covering applications, approvals, disbursements, and reporting deadlines • Track required documentation, receipts, and impact updates from grantees • Follow up with grantees to ensure timely and complete reporting • Keep grant records accurate, organized, and partner-ready • Support grant cycle launches and close-outs with clear timelines and checklists • Maintain shared folders, trackers, and internal documentation for impact work • Support the upkeep of SOPs, templates, and process documentation • Ensure data, files, and materials are easy to find and consistently organized • Flag risks, delays, or missing information early to leadership • Support internal reporting and dashboard inputs as needed • Prepare, format, and polish impact-related materials, including: Presentations and decks / Grant summaries and briefs / Partner- and funder-facing documents • Support meeting logistics: Draft agendas and pre-reads / Take notes and track action items / Manage follow-ups and reminders • Coordinate calendars, deadlines, and internal requests for the Impact team • Reduce administrative load for the Chief Impact Officer and Impact Manager • Support logistics for impact-related events, convenings, or travel (as needed) • Serve as a reliable point of coordination across impact workflows • Provide steady cross-functional coordination in a fast-moving environment, bringing structure, follow-through, and clarity to shared projects
Job Requirements
- Grants cycle support: Ability to track applications, approvals, disbursements, and reporting milestones across grant cycles
- Administrative excellence: Strong skills in scheduling, meeting preparation, follow-ups, and keeping leadership workflows organized
- Grants distribution coordination: Comfort supporting payment tracking, confirmations, and documentation in coordination with internal teams
- Operational systems fluency: Ability to maintain clean trackers, shared folders, and grant documentation across tools and platforms
- Presentation & document support: Ability to prepare, format, and polish decks, summaries, and internal or partner-facing materials
- Clear written communication: Ability to draft concise, professional emails, instructions, and internal updates related to grants and operations
- Follow-through & reliability: Consistent in closing loops, tracking deadlines, and ensuring nothing falls through the cracks
- Calm, proactive mindset: Steady under shifting priorities, able to anticipate needs and flag issues early
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