• Process supplier invoices accurately and in a timely manner • Match purchase invoices to purchase orders and delivery notes • Manage supplier queries and resolve discrepancies • Maintain accurate supplier records and statements • Ensure appropriate authorisation of invoices in line with company policy • Manage and maintain the AP automation system • Monitor workflow approvals and ensure timely processing • Identify opportunities to improve efficiency and accuracy within automated processes • Prepare and load supplier payment runs onto the banking platform • Ensure payments are made in accordance with agreed terms and cashflow requirements • Perform daily and monthly bank reconciliations • Investigate and resolve reconciling items promptly • Post credit card transactions and reconcile monthly statements • Review and process employee expense claims in line with company policy • Ensure all expenses are correctly coded and authorised • Post journals including accruals, prepayments, and adjustments • Support month-end close processes • Assist with audit requests and documentation • Maintain accurate financial records and filing systems • Provide ad hoc support to the wider finance team

Accounts Payable & Travel Accountant Company Overview: KMS Solutions, LLC is a technical management / solutions company that specializes in engineering, analysis, and cyber security. Founded in 2005, KMS is a certified small business with nearly two decades of experience supporting the Department of Defense as well as many other departments and programs critical to our Nation’s security and well-being. KMS is a two-time winner of the USA Today Top Workplaces recognizing quality workplace cultures across the United States who put their employees first. Additionally, we received the Providence Journal Rhode Island Top Workplaces award and Culture Excellence Awards for Compensation & Benefits, Innovation, Leadership, Purpose & Values and Work-Life Flexibility Position Summary / Objective: KMS is seeking an experienced Accounts Payable & Travel Accountant to support the Finance team with a focus on accounts payable operations and administration of the corporate travel program. This role is responsible for processing vendor payments, managing employee travel reimbursements, administering corporate credit card programs, and ensuring compliance with company policies and government contracting regulations. The ideal candidate will have a strong accounting foundation, experience with accounts payable processing, and familiarity with travel expense systems such as Concur. This individual will work closely with internal employees, project teams, and finance leadership to ensure accurate, timely, and compliant financial transactions. Essential functions: Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. - Process vendor invoices and employee expense reimbursements in accordance with company policies and approval workflows. - Maintain the accounts payable subsidiary ledger within the Deltek Costpoint accounting system. - Review invoices and expense reports for proper coding, documentation, and approval prior to payment. - Prepare and process payment runs including checks, ACH, and wire transfers. - Investigate and resolve payment issues including returned ACH transactions and vendor inquiries. - Support monthly close activities by reconciling AP-related accounts and preparing related schedules. - Assist with audit requests and provide documentation supporting accounts payable transactions. - Ensure compliance with internal controls, company policies, and government contracting regulations. - Serve as the primary administrator for the corporate travel and expense system (Concur). - Process and audit employee travel reimbursements for compliance with company travel policy and applicable federal regulations. - Manage corporate credit card program including reconciliation, monitoring activity, and ensuring timely submission of expense reports. - Act as the primary point of contact for employees regarding travel policies, reimbursements, booking discrepancies, and system support. - Monitor travel card activity for compliance and ensure accurate documentation is maintained. - Maintain and support corporate travel policies and procedures. - Support purchase order processing and reconciliation within Costpoint. - Assist with cash management activities including payment planning and monitoring disbursement requirements. - Participate in year-end close activities and preparation of audit support documentation. - Provide backup support to other accounting functions as needed. - Perform other finance and accounting duties as assigned. Required education and experience: - Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience). - 3–5 years of accounts payable and/or travel expense administration experience. - Experience with Deltek Costpoint and Concur strongly preferred. - Familiarity with government contracting environments and compliance requirements preferred. - Strong proficiency in Microsoft Excel and Microsoft Office. - Strong attention to detail and ability to manage multiple priorities in a deadline-driven environment. - Excellent communication and interpersonal skills with the ability to interact effectively across all levels of the organization. - Strong organizational skills and ability to work independently with minimal supervision. Preferred education and experience: - Experience supporting finance operations within a government contracting environment. - Experience administering corporate credit card programs and travel expense platforms. - Familiarity with FAR cost allowability and travel reimbursement compliance. Additional eligibility requirements Work authorization/security clearance requirements: None Other Duties: Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Supervisory Responsibility: None Work Environment: This role works fully remote. This role routinely uses standard office equipment such as computers, phones, and photocopiers. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. Excellent listening skills are essential. The employee frequently is required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms. Must be able to lift up to 20 lbs. Position Type/Expected Hours of Work: The typical workday is eight hours in length. Some flexibility in hours is allowed, with concurrence from the supervisor. Attendance at prescheduled mandatory meetings is required. Must be available during the core work hours as determined by your contract/location and must account for the required number of hours in a pay period to maintain Full-time status. Telework: - Telework may be allowed up to 100%. Travel: - Ability to travel CONUS. - Travel up to 10% may be required. Benefits and Additional Compensation: KMS offers a competitive benefits packaging including medical, dental and vision insurances, flexible spending account, PTO, paid holidays, military leave, bereavement leave, 401k / retirement savings plan, professional development and tuition reimbursement, basic and voluntary life insurance / AD&D, short-term and long-term disability, voluntary AFLAC supplemental insurance products and employee assistance plan (EAP) program. Additionally, KMS offers employee referral bonuses and a discretionary annual bonus. AAP/EEO Statement: KMS Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. KMS Solutions is a drug free workplace. #LI-KMS #ZR

• Capture and process supplier invoices in the accounting/ERP system. • Validate invoices against purchase orders, contracts, and approved documentation. • Check coding accuracy, tax treatment (VAT/WHT where applicable), and completeness of supporting documents. • Ensure invoices are recorded within agreed timelines and payment cut-offs. • Follow up on pending approvals or missing information and escalate when required. • Support vendor onboarding by collecting and verifying required documentation (bank details, tax documents, Reconciliations). • Maintain accurate and up-to-date vendor records in the system. • Support preparation of scheduled payment runs (e.g., mid-month and month-end). • Ensure invoices included in payment runs are fully approved and compliant. • Assist with supplier statement reconciliations.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description As an Accounts Payable Specialist, you will serve as a contributor on the Account Payable (A/P) team with ownership over key processes, vendor strategy, and continuous improvement initiatives. This role goes beyond transaction processing. You will ensure operational excellence, strengthen internal controls, and partner cross-functionally to improve financial accuracy and efficiency across the organization. - Own end-to-end A/P processes, ensuring accuracy, timeliness, and compliance with internal controls - Serve as primary point of contact for complex vendor relationships and escalations - Lead vendor data management, invoice coding accuracy, and discrepancy resolution - Partner cross-functionally with department leaders to improve expense workflows and reimbursement processes - Drive month-end close responsibilities, including reconciliations, accrual support, and detailed workbook preparation - Prepare and review journal entries and reconciliations, ensuring accuracy and completeness - Collaborate with the Controller on monthly rebate calculations for partnered agencies and customers, validating assumptions and ensuring financial accuracy - Maintain and optimize T&E, A/P automation, and Procurement software systems; identify and implement process improvements - Support annual audit preparation by owning documentation and responding to auditor inquiries - Lead or significantly contribute to special projects such as system implementations, acquisition integrations, process redesign, and internal control enhancements - Provide guidance and promote best practices and continuous improvement Qualifications - Bachelor's degree in Marketing, Advertising, Business, Communications, or a related field—or equivalent practical experience - 2+ years of accounts payable and accounting experience - Experience owning A/P processes end-to-end, not just supporting them - Experience with A/P automation, procurement, or ERP systems (NetSuite, Sage, etc. preferred) - Strong analytical mindset with the ability to investigate and resolve complex discrepancies - Exceptional organizational skills and ability to manage competing priorities - Clear and confident communication skills with the ability to partner across departments - Understanding of GAAP fundamentals and internal control principles - Advanced proficiency in Microsoft Excel (pivot tables, lookups, reconciliation modeling) and Google Workspace - Demonstrated ability to identify inefficiencies and implement process improvements Benefits - 100% employer-paid medical, dental, and vision insurance - Flexible paid time off, so you can rest, relax, and recharge away from work - Paid parental leave - Paid cell phone and service - Remote office allowance - Professional development and development courses - Regular manager check-ins to drive performance and career growth through Lattice Compensation The pay range is $60,000 (entry-level) - $65,000 per hour (highly experienced), exclusive of fringe benefits. If you are hired at Scorpion, your final base salary compensation will be determined based on factors such as geographic location, skills, education, and/or experience. Additionally, we believe in the importance of pay equity and consider the internal equity of our current team members as a part of any final offer. The compensation package may also include incentive compensation opportunities in the form of discretionary bonuses or commissions.