Sundance Institute

Title: Temporary Coordinator, Partnerships & Activations Location: Park City United States Job Description: POSITION OVERVIEW The Temporary Coordinator, Partnerships & Activations provides administrative, operational, and project coordination support to the Partnerships team during a period of organizational transition and growth. Reporting to the Associate Director, Partnership Marketing, this temporary position supports partnership activations, local partnership initiatives, budget administration, project coordination, and Festival planning efforts that contribute to successful partner experiences across Sundance Institutes Festival and year-round programs. This position is intended to provide additional team capacity while Sundance Institute recruits and hires permanent leadership positions within the Partnerships & Activations function. The temporary position works full time (40 hours per week) and is expected to begin as soon as possible and continue through Friday, August 28, 2026 and must be based within a commutable distance to Boulder, CO. While there are opportunities for work to be performed remotely, this position will need to work onsite at key points throughout the duration of employment. Extended hours, including evenings and weekends will be required at key points to meet deadlines and respond to on-call needs as assigned. Top priorities include but are not limited to - Supporting day-to-day coordination of partnership activation projects, local partnership initiatives, and departmental priorities. - Maintaining project timelines, tracking documents, contact lists, partnership records, and other departmental resources. - Assisting with scheduling meetings, preparing materials, documenting action items, and coordinating follow-up activities. - Supporting internal communication and coordination across departments involved in partnership initiatives. - Processing invoices, purchase requests, reimbursements, and vendor documentation. - Maintaining expense tracking reports and assisting with budget monitoring activities. - Supporting contract administration, document management, and departmental recordkeeping. - Assisting with preparation of reports, presentations, and other administrative materials. - Assisting with planning and coordination of sponsor activations, partner experiences, and related operational projects. - Coordinating logistics, timelines, materials, and stakeholder communications associated with partnership initiatives. - Supporting onsite event execution and partner hospitality activities as needed. - Assisting with tracking partnership deliverables and fulfillment requirements. - Assisting with coordination of local business outreach and community partnership activities. - Supporting maintenance of local partnership records, communications, and engagement efforts. - Helping coordinate recognition, benefit fulfillment, and stakeholder communications for local partnership initiatives. - Collaborating effectively with members of the Partnerships team and cross-functional stakeholders. - Contributing to a collaborative, equitable, and inclusive team culture. - Performing other duties and special projects as assigned in support of departmental priorities and organizational goals. You have the following direct or transferable qualifications and skills: - 2 years of experience in project coordination, event support, partnership support, administration, nonprofit programs, marketing, communications, or related work. - Strong organizational skills and ability to manage multiple priorities and deadlines. - Strong written and verbal communication skills. - Experience maintaining records, tracking systems, spreadsheets, budgets, or administrative processes. - Strong attention to detail and commitment to accuracy. - Proficiency with Microsoft Office, Google Workspace, and related business software. - Ability to work collaboratively across teams while managing assigned responsibilities independently. - Demonstrated commitment to equity, inclusion, accessibility, and fostering a culture of belonging. - Legal authorization to work in the United States. You will be successful in this role if you... - Provide reliable administrative and operational support that helps the Partnerships team meet critical deadlines and objectives. - Maintain accurate records, budgets, and project tracking systems. - Effectively manage multiple priorities while maintaining a high level of organization and attention to detail. - Build positive working relationships with internal and external stakeholders. - Demonstrate flexibility and adaptability in a fast-moving and evolving environment. - Contribute positively to team culture and collaboration. - Help ensure partnership initiatives and activation projects are delivered efficiently and successfully. In addition to an hourly pay of $20.32, this position* is eligible for benefits & perks, highlights include: - Paid sick leave and Institute holidays - Employee assistance program - Employee Wellness Initiatives - Sundance Film Festival passes and benefits (varies each year) - Applications open 07/01/2026 and will be accepted for at least one week

• Upholding the editorial integrity of the Sundance Institute by proofing and copyediting brand storytelling. • Editing, fact-checking, and proofreading copy across various channels. • Developing, drafting, and publishing original copy for Institute programs. • Writing clear and compelling copy that connects with varied audiences and drives action. • Collaborating with stakeholders to assess opportunities related to written content. • Generating original ideas for columns and editorial series. • Ensuring efficiency with the Content Management System (CMS). • Making updates and additions to house style guidelines as necessary. • Keeping informed on culture and positioning the Institute as an industry leader.

• Managing and supporting partnership-driven artist initiatives, creative challenges, and program activations across Sundance Collab. • Managing application processes, timelines, and participant communications for partnership opportunities and artist programs. • Coordinating selection committee logistics, including scheduling, materials preparation, review processes, and communications. • Supporting the planning and execution of current and future partnerships as assigned. • Maintaining organized records, tracking documents, and program materials across partnership initiatives. • Producing and executing online intensives and educational programs in support of partnership initiatives, coordinating logistics, communications, facilitators, and participant experience. • Serving as a primary production liaison between participating artists and partner organizations for sponsored film projects and creative initiatives. • Supporting filmmakers throughout production processes by coordinating communications, deliverables, approvals, deadlines, and partner expectations. • Tracking project milestones and assisting in ensuring projects remain on schedule and aligned with program requirements. • Coordinating internal and external meetings related to productions and partnership initiatives. • Assisting with operational planning and cross-functional coordination for partnership programs and artist support initiatives. • Creating and preparing program materials, presentations, reports, and status updates for internal teams and external partners. • Supporting contracting, invoicing, and administrative coordination related to partnership initiatives as needed. • Contributing to process improvements that enhance program coordination, communication workflows, and participant experience.

• The Seasonal Graphic Designer is charged with coordinating graphic design tasks, refining projects and drafts, and designing graphic materials of the highest quality across creative assets for all Sundance Institute programs, including print and digital media. • Working closely under the Creative Director, the Seasonal Graphic Designer helps to ensure the graphic assets across all print and digital platforms promote the vision of Sundance Institute and its programs, including the Sundance Film Festival. • This position will also support the creation of graphic assets for Institute web properties, external sites, and social media. • Extended hours, including evenings and weekends will be required at key points to meet deadlines and respond to on-call needs as assigned.

• Oversee the daily execution and optimization of Sundance Collabs digital products. • Serve as a key liaison across Sundance Collab, supporting team operations, contractor coordination, content management, and technical workflows. • Ensure continuity of operations during a period of organizational planning. • Manage institutional records and organization for all activity on Sundance Collab, including overseeing the Video Library. • Manage daily operations for digital event delivery (courses, webinars, master classes), and oversee post-production activities for self-paced courses. • Ensure products are delivered to spec and that technical support staff are trained on new processes. • Administer and maintain Sundance Collab platform content and operational workflows including QA/testing support and coordination with developers on issue resolution and feature rollouts. • Conduct routine reporting and assessments of digital projects. • Manage the process for setting up instructor contracts and processing invoices for payment, ensuring all administrative back-end tasks are completed on time. • Drive the implementation of scalable support systems, including automation and knowledge base development, to improve response efficiency. • Identify opportunities for workflow optimization, automation, and operational efficiency improvements across Collab systems and processes. • Support the platforms digital analytics strategy by tracking performance indicators and preparing department update decks. • Support the Marketing team with various related duties.

• Support the execution and coordination of the AI Literacy Initiative. • Maintain the Filmmaker Toolkit and Grants & Resources sections of the site. • Coordinate the Community Leaders program, while providing support. • Support community moderation efforts by upholding the Community Agreement and Code of Conduct. • Track and report on community engagement trends, preparing reports for leadership review. • Help coordinate relationships and communications with academic institutions and partners. • Manage the Collab support and course inboxes, ensuring a solution-oriented approach. • Help triage support requests and document recurring issues.

Coordinator to the Senior Director of Programming Location: Los Angeles United States Department:PROG - Programming Job Description: POSITION OVERVIEW The Coordinator to the Senior Director of Programming provides administrative and project coordination to the Senior Director of Programming and the Programming Department. Working closely under the Senior Director of Programming, this position supports the department in upholding the artistic integrity of the Sundance Film Festival. This full-time position is based within a commutable distance to Los Angeles, CA in order to work onsite in a hybrid capacity throughout the year. The role requires flexibility, including extended hours, evenings, and weekends during peak periods, as well as travel to Institute locations, events, and meetings as needed. Top priorities include but are not limited to - Coordinating meetings including taking and distributing minutes, making travel arrangements, managing calendars, processing expense reports, and tracking the travel budget for the director and the team. - Assisting the Programming Department with tracking films in the database, scheduling and running screenings. - Maintaining and connecting detailed tracking databases with key submission information. - Entering programming changes into databases and facilitating updating fields and functions as directed by working with Tech Services as necessary. - Coordinating administrative and logistical needs for the department, including travel arrangements, tracking budgetary expenses, and communicating with stakeholders. - Establishing and maintaining relationships with other industry assistants. - Acting as a main point of contact for the director and the department to answer questions, detail department processes, route needs, schedule interviews, and facilitate the submission process. - Maintaining a submission watchlist and contact lists of over 600 titles, as well as other files for the director's office. - Assisting with screening films, slotting, writing film capsules, and program descriptions for the film guide and catalog. - Preparing reference materials and documents for various department needs. - Developing and maintaining detailed project schedules, including all administrative tasks and acting as a liaison between the director and internal and external stakeholders. - Screening all phone calls and rolling calls for the Senior Director of Programming. - Drafting correspondence and communicating remarks, preparing presentations, and coordinating thank-yous and other follow-ups on behalf of the director. - Organizing and cataloging information gathered by the director from attended film festivals. - During the Festival, assisting the director on a daily basis, administratively and otherwise, including managing their daily calendar, coordinating attendance at events, preparation for speaking engagements and press requests, and coordinating transportation. - Working with the Advancement team to facilitate and prepare information for the directors outreach to donors and prospects around events and submissions. You have the following direct or transferable skill sets: - 2 years of experience in high level administrative support. - Outstanding verbal, written, and interpersonal communication skills required to work effectively with a wide variety of people. - Detail-oriented with the ability to audit work to avoid mistakes, and perform tasks accurately. - Demonstrated interest in film curation and programming for film festivals. - Ability to work independently and reliably under tight timelines in a fast-moving environment. - Ability to collaborate across various internal and external teams. - Proven organizational skills and ability to prioritize tasks and anticipate needs. - Ability to maintain confidential information. - Legal authorization to work in the United States. You will be successful in this role if you... - Support the needs of the director, ensuring tasks, calls/meetings, and correspondences on schedule. - Collaborate with programming colleagues and other departments while ensuring communication is consistent to meet deadlines and job duties. - Create a welcoming environment for coworkers, artists, audiences, and external constituents. - Uphold and model positive, inclusive, and equitable Institute values at all times. In addition to an hourly pay of $20.32 to $25.00*, this position is eligible for our comprehensive benefits package, highlights include: - Health, vision, and dental insurance - 25 paid Institute holidays plus accrued vacation time - Paid sick, family, and medical leave - Employee Wellness initiatives - 401(k) with automatic 3% employer contribution after one year of employment - Sundance Film Festival passes and benefits (varies each year) - Final rate of pay is determined based on the applicant's geographic location, relevant experience and skills, and internal equity among similar positions within our organization.

Title: Seasonal Coordinator, Archives and Digital Assets Location: Park City United States Department: ARCH - Archives Job Description: POSITION OVERVIEW The Coordinator, Archives and Digital Assets, is charged with tracking and processing a wide variety of archival content, including ingesting digital assets into the Institutes digital asset management system, updating archive records, and inventory of assets. Additionally, the Coordinator is the primary point of contact for fielding incoming archives requests. Working under the Archivist and closely with the Associate Director, Archives & Collection, the Coordinator will also provide key organizational support to the department. This position works full time with an ideal start date of Monday, April 27, 2026 through Friday, August 28, 2026. This position is based out of our Salt Lake City, UT location with regular opportunities to work remotely and will be required to work extended hours, including evenings and weekends, at key points throughout the year. Top priorities include but are not limited to - Acquiring, organizing, and preparing large quantities of photos and videos to ingest into the digital asset management system, includes making selects, adding required metadata, keywords/tagging, and rights-management data. - Using publications, internal documentation, and online research to confirm accurate metadata and conduct research as needed. - Using Adobe Bridge, Photoshop, Lightroom, and Premiere to process assets, pull clips, reformat, and convert media into additional formats. - Monitoring and maintaining asset quality, metadata accuracy/reliability, and file integrity to support long-term preservation and access to assets. - Coordinating photo editor contractors as needed. - Helping to process manuscript collections and perform basic preservation tasks. - Supporting digitization plans to ensure access to important Institute history. - Retrieving assets accurately and promptly, including making minor edits to photo and video assets as needed. - Organizing digital assets and inventory the contents of storage servers, external disk drives, and other media. - Creating and updating records, using lists from Archives staff and publications to review records and make updates. - Selecting and preparing assets for photo galleries and creating content for regular social or blog posts. - Assisting with data collection and entry into the Archives & Collection database. - Assisting with troubleshooting and maintaining the DAM system, updating workflows and its functionality and providing end-user training. You have the following direct or transferable skill sets: - 2 years of related experience, preferably working with digital asset management systems. - Experience using media technology and systems. - Knowledge of or hands-on experience processing archival materials. - Excellent communication and interpersonal skills. - Strong ability to perform work accurately by self-auditing in order to avoid mistakes. - Organizational skills and the ability to self-manage workload. - Passion for both historical and current film, television, and media. - Working knowledge of Adobe Creative Suite, including Photoshop, Premiere, Prelude, and Bridge or Lightroom preferred. - Working knowledge of a variety of media formats and experience working with large quantities of media files preferred. - Legal authorization to work in the United States. You will be successful in this role if you... - Accurately process incoming and archival content. - Respond to and fulfill requests in a timely manner. - Participate in team brainstorming to help share artist stories and the Institutes history in creative and new ways. In addition to an hourly pay of $20.32, this position* is eligible for benefits & perks, highlights include: - Paid sick leave and Institute holidays - Employee assistance program - Employee Wellness Initiatives

Grant Writer and Coordinator, Institutional Giving Location: Boulder, CO, Salt Lake City, UT, Los Angeles, CA, or New York, NY Department: ADV - Advancement POSITION OVERVIEW Sundance Institute is seeking a Grant Writer and Coordinator to join our Institutional Giving team. This position will be charged with providing grant writing, project coordination, and administrative support to the department. Working closely under the Interim Associate Director, Institutional Giving, the Grant Writer and Coordinator collaborates with multiple departments to build strong cases for philanthropic support and ensure that constituents are connected to the work of Sundance Institute’s artist programs and the annual film festival. This full-time position is based within a commutable distance to Boulder, CO, Salt Lake City, UT, Los Angeles, CA, or New York, NY in order to work onsite in a hybrid capacity throughout the year. The role requires flexibility, including extended hours, evenings, and weekends during peak periods, as well as travel to Institute locations, events, and meetings as needed. Top priorities include but are not limited to… - Under the guidance of the Interim Associate Director and other team members, drafting compelling, clear, and accurate written materials for grant proposals and reports, in keeping with funder guidelines and deadlines as applicable. - Collaborating with relationship managers and key program and operations staff to update program descriptions and draft donor stewardship communications. - Coordinating internal review of proposal and report materials, and incorporating feedback in a timely manner - Uploading and submitting proposals and reports to funders’ online grantee portals as applicable. - Conducting ongoing prospect research to identify potential funders and providing written reports on findings. - Providing administrative support to the director and entire department including coordinating meetings, maintaining files, tracking deadlines, and submitting expense reports. - Writing and coordinating the distribution of general donor correspondence, including acknowledgment letters, cover letters, event invitations, general emails, and mailings. - Overseeing department communication processes including: maintaining the Customer Relationship Management (CRM) database with accurate contact information, including detailed donor, prospect, event, and mailing lists. - Managing multiple email accounts, which includes routing inquiries, screening emails, and providing timely responses. - Serving as the Institutional Giving Department’s main point of contact on donor crediting and recognition, ensuring accuracy and stakeholder approval. You have the following direct or transferable skill sets: - 2 years of experience coordinating projects, drafting fundraising materials, and providing administrative support, preferably in foundation and/or government giving. - Excellent writing skills. - Strong attention to detail and accuracy in recording, tracking, and issuing information. - Outstanding written, verbal, and interpersonal communication skills to communicate with the public, major and high-profile donors, foundations, board members, and colleagues. - Excellent organizational skills including the ability to set priorities. - Passion for the arts and understanding of Sundance Institute’s mission. - Strong customer support skills. - Ability to work extended hours, including evenings and weekends around key deadlines. - Working knowledge of fundraising databases and proficiency in Google Products preferred. - Legal authorization to work in the United States. You will be successful in this role if you… - Draft persuasive and impactful letters, proposals, and reports - Balance and prioritize competing deadlines and deliverables. - Build and sustain strong working relationships and successfully collaborate across departments to meet deadlines and goals. In addition to an hourly pay of $20.32 to $25.00*, this position** is eligible for our comprehensive benefits package, highlights include: - Health, vision, and dental insurance - 25 paid Institute holidays plus accrued vacation time - Paid sick, family, and medical leave - Employee Wellness initiatives - 401(k) with automatic 3% employer contribution after one year of employment - Sundance Film Festival passes and benefits (varies each year) *Final rate of pay is determined based on the applicant's geographic location, relevant experience and skills, and internal equity among similar positions within our organization.

Programmer, Sundance Film Festival Location:Los Angeles, CA Department:PROG - Programming POSITION OVERVIEW The Programmer, Sundance Film Festival is responsible for upholding the artistic integrity of the Sundance Film Festival by evaluating and selecting films. Working closely under the Director of Programming, the Programmer will be assigned film categories and genres upon hire. The position will also manage programming events in collaboration with the team. This full-time position is based out of the greater Los Angeles, CA area in order to work onsite in a hybrid capacity throughout the year. Extended hours, including evenings and weekends will be required at key points. Frequent domestic and international travel, including to Boulder, Colorado to work onsite during the January Film Festival will also be required. Top priorities include but are not limited to - Viewing and evaluating Festival submissions and actively participating in the selection of films and the structure of the Festival program. - Managing film tracking and outreach, handling correspondence with filmmakers and participating in the submission process. - Soliciting film submissions, monitoring screeners, and tracking submissions in the database. - Notifying filmmakers of acceptance or rejection and collecting supporting materials for accepted filmmakers. - Hosting filmmakers and industry representatives at the Festival to ensure needs are met. - Writing film descriptions and other copy for film guide, catalog, and website. - Introducing and moderating film Q&As at screenings. - Managing and coordinating meetings and Sundance Film Festival Industry Meetings events. - Conducting outreach, cultivating and maintaining relationships with artists, producers, directors, and other professionals in the international film community. - Scouting for and soliciting new talent and projects by attending and researching selected film festivals, conferences, and markets. - Representing the organization and the Programming Department at events and in print, radio, and televised interviews with the press. - Assisting in programming and planning for festivals and events outside of the annual Sundance Film Festival. - Participating in Institute working groups on strategic projects. - Evaluating and programming New Frontier projects to be exhibited at the Festival, conducting outreach, confirming selection of exhibitions, and curating installations and performances. - Supporting New Frontier as needed, including cultivating and building relationships with storytellers, artists, creative technologists, and professionals working at the crossroads of film, art, and emerging technologies. - Actively researching trends and achievements in interactive, immersive, and online media. - Managing other related special projects as needed. You have the following direct or transferable skill sets: - 4 years experience programming and evaluating film. - Project management experience. - Strong attention to detail and accuracy in recording, tracking, and issuing information. - Outstanding written, verbal, and interpersonal communication skills required to deal with the public, filmmakers, industry, donors, and internal colleagues. - Excellent organizational skills including self-management of work schedule. - Ability to set priorities and manage multiple demands. - Ability to work collaboratively and meet the needs of internal and external constituents. - Passion for independent film and Sundance Institutes mission. - Experience working with databases, experience with Airtable preferred. - A bachelor's degree in film or equivalent experience is preferred. - Experience with international film marketplaces and cinema preferred. - Ability to speak, read, and write in an additional language to English preferred. - Legal authorization to work in the United States. You will be successful in this role if you... - Cultivate new relationships and maintain current ones with artists and industry contacts. - Contribute to conversations around solving artist and industry issues in the field and Sundance Institutes position within them. - Maintain regular communication with programming colleagues while regarding each as an equal contributor to the process. - Contribute to the larger thinking around ways the Festival can continue to improve and serve its constituents and the role programming can have within that process. - Actively collaborate and ideate on ways Sundance Institute can expand both its domestic and international reach and connect with filmmakers from underrepresented regions. - Create a welcoming environment for coworkers, artists, audiences, and external constituents. - Uphold and model positive, inclusive, and equitable Institute values in press appearances, Introduction/Q&As, and events. In addition to an annual salary of $70,000.00 to $75,000.00*, this position is eligible for our comprehensive benefits package, highlights include: - Health, vision, and dental insurance - 25 paid Institute holidays plus accrued vacation time - Paid sick, family, and medical leave - Employee Wellness initiatives - 401(k) with automatic 3% employer contribution after one year of employment - Sundance Film Festival passes and benefits (varies each year) - Final rate of pay is determined based on the applicant's geographic location, relevant experience and skills, and internal equity among similar positions within our organization.