Optimas Solutions

• Active communications through periodic face to face business reviews with customers and to identify further short and long term opportunities to strengthen the partnerships. • To identify and assess the customer’s critical needs and manage those requirements in collaboration with our internal teams. • Identifying and developing new target accounts. • Identifying new distribution partners. • Owning the global supply contracts and keeping track of all contractual obligations. • Working closely with the Technical & Marketing departments on the launch of new products. • Clarify and communicate all customer expectations and requirements including but not limited to: timing schedules, engineering requirements, pricing, quality and delivery. • Facilitate regular meetings with the Customer to eliminate roadblocks and ensure all program deliverables are being met on time and within budget. • Meet with internal and external stakeholders on a regular basis to ensure all program deliverables are being met on time and within budget. • Develop and maintain time lines to meet all customer expectations and deliverables. • Maintain master program timing schedule. • Coordinate execution of customer requirement with all internal departments at minimum expense. • Develop and manage supply chain partners to ensure quality, delivery & cost targets. • Financial reporting (plan vs. actual or investment, production prices, manufacturing plan). • Maintain internal and Customer open issues list. • Facilitate inter-departmental and Customers meetings to eliminate roadblocks. • Maintain and report out meeting minutes. • Prepare and present milestone reviews to management. • Assist and engage in the timely completion of project quotation and delivery. • Assist in obtaining purchase orders for piece price and tooling. • Assist accounting in collection of A/R as required. • Develop working relationship with customers that will enhance Optimas’ business opportunities and growth in market share. • Other duties as assigned.

Role Description The Senior Manager, Business Intelligence & Analytics is a critical leadership role responsible for shaping and delivering the organization’s data and analytics capabilities. This role serves as both a strategic leader and hands-on practitioner, driving the development of scalable BI solutions while actively contributing to data modeling, reporting, and analytics execution. This individual will partner closely with business leaders, IT, and cross-functional teams to deliver trusted, actionable insights, enable self-service analytics, and elevate data literacy across the organization. As a leader in a growing environment, this role requires a “player-coach” mindset, comfortable setting vision while also rolling up sleeves to solve complex technical and analytical challenges. Key Responsibilities - Leadership & Strategy - Lead, mentor, and develop a centralized BI team (analysts, developers, engineers), fostering a high-performance and accountable culture. - Define and execute a scalable BI and analytics roadmap aligned to business priorities. - Establish and enforce BI governance, standards, and best practices across data, reporting, and analytics. - Act as a trusted advisor to executive leadership, identifying opportunities to drive value through data. - Champion a data-driven culture, improving data literacy and adoption across the organization. - Build and govern a Tableau super user community, driving consistency and best practices. - Data & Architecture - Actively contribute to the design, development, and optimization of data models, data marts, and reporting structures within SQL Server (on-prem). - Write and optimize complex T-SQL queries and support performance tuning efforts. - Partner closely with data engineering and IT to design and improve ETL pipelines and data integration processes. - Ensure data integrity, consistency, and reliability across core reporting assets. - Influence the design and evolution of an AI-ready data warehouse architecture. - Troubleshoot and resolve complex data and performance issues as needed. - Reporting & Visualization - Establish visualization standards, KPI definitions, and usability best practices. - Deliver intuitive, high-impact dashboards that translate data into clear, actionable insights. - Balance self-service enablement with strong governance and data accuracy controls. - Optimize dashboard performance and user experience. - Stakeholder Engagement - Serve as the primary liaison between BI and business functions (Finance, Operations, Sales, etc.). - Translate business needs into scalable technical solutions and analytics products. - Present insights, storytelling, and recommendations to senior leadership. - Manage and prioritize competing BI initiatives across functions with clarity and transparency. - Build strong cross-functional relationships to ensure alignment and adoption. - Operations & Delivery - Establish SLAs and performance metrics for BI delivery and support. - Lead project planning, prioritization, and execution (Agile or hybrid methods). - Ensure on-time, high-quality delivery of BI initiatives. - Continuously measure and improve BI adoption, user satisfaction, and business impact. Qualifications - Bachelor’s degree in Information Systems, Data Analytics, Computer Science, business, or related field. - 8–12+ years of experience in business intelligence, analytics, data engineering, or related disciplines. - 4–6+ years of leadership experience, preferably within a centralized BI or shared services model. - Proven ability to balance hands-on technical work with strategic leadership in a resource-constrained environment. - Deep expertise in Microsoft SQL Server (on-prem), including: - Advanced T-SQL development. - Data modeling and schema design. - Query optimization and performance tuning. - Strong hands-on experience with Tableau (or similar BI tools), including dashboard development (server experience a plus). - Strong understanding of: - Data warehousing concepts (star schema, ETL, data marts). - Data structuring and transformation techniques. - Demonstrated business acumen and ability to align analytics to operational and financial KPIs. - Exceptional communication, prioritization, and stakeholder management skills. Preferred - Experience with Tableau Server administration. - Familiarity with data governance frameworks and data quality tools. - Exposure to legacy and modern BI environments (hybrid ecosystems). - Experience scaling BI functions in mid-to-large organizations. - Prior use of NetSuite. Key Competencies - Strategic thinking and business acumen. - Strong leadership and team development skills. - Excellent communication and stakeholder management. - Data storytelling and visualization expertise. - Problem-solving and analytical mindset. - Ability to balance hands-on technical work with leadership responsibilities. - Ability to bring clarity and simplification. - Outside the box thinking to creatively solve business problems with system driven solutions. Success Metrics - Adoption and usage of BI tools and dashboards. - Data accuracy and reporting reliability. - Time-to-delivery for BI requests. - Stakeholder satisfaction and engagement. - Performance and scalability of BI solutions. - BI team development and growth.

Senior Payroll and Benefits Specialist Human Resources Wood Dale, Illinois Salary: USD 76018.00 - 95022.00 Annually Description Location: Wood Dale, IL (Hybrid) Department: Human Resources Reports To: Manager, Payroll & Benefits About Optimas Optimas is a global distributor of integrated supply chain solutions and engineering support, delivering fasteners, components, industrial, and safety supplies to customers worldwide. Our local, on-the-ground teams understand the nuances of every community we serve, allowing us to adapt and provide highly personalized service and support across the globe. Position Overview The Senior Payroll & Benefits Specialist is responsible for leading the day-to-day execution, accuracy, and compliance of payroll and benefits administration for U.S.-based employees. This role owns multi-state payroll processing, benefits operations, and leave of absence administration, ensuring all activities are executed in compliance with federal, state, and local regulations. This position serves as a key partner to the Manager, Payroll & Benefits, with a strong emphasis on regulatory compliance, audit readiness, and process integrity. The Senior Specialist acts as a subject matter expert, proactively identifying risks, driving process improvements, and supporting strategic initiatives. This role is ideal for a high-performing professional who demonstrates ownership, sound judgment, and readiness to evolve into a leadership role. Key Responsibilities Payroll Leadership & Execution - Lead full-cycle bi-weekly and weekly multi-state payroll processing for U.S. employees - Ensure accurate calculation of wages, taxes, garnishments, deductions, and adjustments in compliance with all applicable laws - Perform advanced payroll reviews, identify discrepancies, and resolve issues prior to finalization - Process complex and off-cycle payments including terminations, bonuses, commissions, and equity-related transactions - Maintain payroll records to ensure audit readiness, accuracy, and regulatory compliance - Partner cross-functionally with HR, Finance, and external providers to ensure data integrity and alignment - Support payroll reconciliations including general ledger tie-outs, quarterly filings, and year-end processes (W-2) - Participate in payroll system enhancements, implementations, testing, and continuous improvement efforts Benefits Administration & Oversight - Administer and optimize day-to-day operations of employee benefits programs (medical, dental, vision, 401(k), disability, and voluntary benefits) - Act as the primary escalation point for complex benefits issues and employee inquiries - Ensure accurate and timely processing of enrollments, life events, and terminations across HRIS and vendor systems - Partner with brokers and vendors to manage service delivery, resolve escalated issues, and maintain data integrity - Lead operational execution of open enrollment, including system validation, reconciliation, and employee support Leave of Absence & Compliance Management - Administer and oversee leave programs including FMLA, ADA, disability, and multi-state/local leave laws - Ensure compliance with evolving federal, state, and local regulations; escalate risks or gaps proactively - Coordinate with employees, leadership, HR, and third-party administrators to manage cases end-to-end - Maintain accurate tracking, documentation, and payroll integration for all leave activity - Serve as a subject matter expert on leave compliance and best practices Wellness& Employee Experience - Lead and support employee wellness initiatives with a focus on engagement and participation - Evaluate program effectiveness and recommend enhancements - Contribute to initiatives that improve overall employee experience related to benefits Vendor Management & Financial Oversight - Review, audit, and approve benefits-related invoices for accuracy and alignment with enrollments - Partner with Finance to ensure timely processing and reconciliation - Liaise with vendors to resolve discrepancies and improve service performance Process Improvement & Optimization - Identify and implement process improvements to enhance efficiency, scalability, accuracy, and compliance - Drive standardization and documentation of workflows and SOPs - Support system optimization initiatives and automation opportunities - Recommend best practices aligned with industry standards Compliance, Reporting & Audit Partnership - Partner closely with the Manager, Payroll & Benefits on compliance strategy, audit readiness, and risk mitigation - Generate, analyze, and validate payroll and benefits reports to ensure accuracy and compliance - Support key regulatory filings and requirements (ACA, 401(k), payroll tax filings, audits, etc.) - Maintain documentation aligned with federal, state, and local regulations - Prepare materials and actively support internal and external audits, including responding to audit requests - Stay current on regulatory changes and recommend process or policy adjustments Qualifications - 5+ years of progressive experience processing multi-state payroll - 5+ years administering employee benefits programs in a complex environment - Demonstrated experience managing leave of absence programs (FMLA, ADA, disability, state/local requirements) - Strong knowledge of federal, state, and local payroll and benefits regulations - Experience supporting compliance, audits, and regulatory reporting - Proven ability to identify and implement process improvements - High attention to detail with strong analytical and problem-solving skills - Ability to manage sensitive and confidential information with discretion - Strong organizational skills with the ability to manage multiple priorities in a deadline-driven environment - Excellent communication and stakeholder management skills Preferred Qualifications - Experience with UKG (UltiPro) or similar HRIS/payroll systems - Exposure to payroll reconciliations, audits, and compliance reporting - Intermediate Excel skills (pivot tables, formulas, data analysis) Key Competencies - Strong analytical and problem-solving skills - High attention to detail and accuracy - Effective communication and interpersonal skills across all levels of the organization - Organized, self-directed, and able to prioritize workload while meeting deadlines What Success Looks Like - Payroll is processed accurately and on time with minimal corrections - Benefits and leave processes run smoothly and compliantly - Employees receive timely, accurate support for payroll and benefits inquiries - Data is clean, audit-ready, and supports compliance requirements - Opportunities for process improvement are identified and implemented