Flexscale

Role Description We’re looking for a detail-oriented and proactive Project Manager Associate with 3–5 years of experience in project management within the tech industry. You thrive in fast-paced environments, have strong communication and organizational skills, and are comfortable managing multiple projects simultaneously. Experience in electronic security or low-voltage systems is a strong advantage. - Manage end-to-end project lifecycles from site visit through installation and completion - Coordinate with internal teams, subcontractors, and third-party security integrators - Schedule and oversee site visits, installations, and subcontracting activities - Build and maintain strong relationships with partners, subcontractors, and customers - Track project progress and communicate updates to stakeholders, including executives - Prepare and maintain job plans, specifications, work orders, and project documentation - Produce accurate estimates for materials, labor, repairs, and installations - Handle procurement and fulfillment of hardware requirements - Ensure projects are delivered on time, within budget, and meet quality standards - Monitor multiple projects across various locations in the U.S. - Negotiate with subcontractors and partners to optimize costs and outcomes - Maintain installation schedules and ensure efficient resource allocation - Ensure customer satisfaction by monitoring subcontractor performance - Close out projects with proper documentation, including invoices and completion records Qualifications - 3–5 years of project management experience in a tech company - Strong verbal and written communication skills - Excellent time management and organizational abilities - Proven ability to manage multiple projects simultaneously - Strong negotiation and stakeholder management skills - Highly detail-oriented with strong problem-solving capabilities Requirements - Experience in electronic security or low-voltage systems - Background in field-based installation or project coordination - Knowledge of access control, video surveillance, or intrusion detection systems - Experience estimating for commercial or multifamily security projects Benefits - Fully remote setup with local support - Start with 18 paid leaves annually - Enjoy U.S. holidays off - Premium healthcare access at no cost - Join a supportive, growth-oriented global team

Role Description We are seeking a detail-oriented, proactive professional to manage both insurance benefit verification and authorization workflows prior to the start of therapy services. The ideal candidate is highly organized, comfortable working within insurance portals, and committed to ensuring patients experience seamless access to care. You take ownership of complex insurance processes, communicate clearly, and thrive in a fast-paced healthcare environment. - Contact insurance carriers to obtain benefit quotes at least 72 business hours prior to the onset of patient care. - Verify patient insurance eligibility, coverage limitations, deductibles, copays, and coinsurance. - Translate and accurately enter benefit information into the EMR system to support clean claims and reimbursement. - Obtain and maintain insurance authorizations prior to delivery of therapy services across all clinic locations. - Submit required documentation, referrals, and medical records to insurance carriers to expedite authorization approvals. - Track authorization status and follow up proactively to prevent delays in patient care. - Maintain accurate, consistent patient records and review all information for completeness. - Communicate benefit details, authorization requirements, and financial responsibility to patients and internal teams. - Serve as a patient advocate by addressing benefit and authorization issues with insurance carriers. - Answer questions from providers, clinic staff, and patients related to benefits and authorization requirements. - Prioritize workload to ensure urgent cases are handled in a timely manner. - Follow established workflows, protocols, and procedures set by leadership. - Support departmental productivity and quality assurance goals. - Assist with onboarding and cross-training of team members as needed. Qualifications - 1–2 years of experience in medical insurance verification, benefits, authorizations, or related healthcare administrative role. - Familiarity with prior authorizations, referrals, and insurance benefit interpretation. - Experience working with EMR systems and insurance portals. - Strong customer service skills with professional and empathetic communication. - Excellent verbal and written communication abilities. - High attention to detail with strong organizational and prioritization skills. - Ability to manage multiple tasks in a deadline-driven environment. - Self-starter who can work independently and collaboratively within a team. - Strong problem-solving and critical thinking abilities. Benefits - Work From Home: Enjoy the flexibility of remote work to balance professional and personal life effectively. - Generous Paid Time Off: 18 annual paid leaves starting from your first month. - US Holidays Observance: Paid time off for designated US holidays. - Free HMO Coverage: Comprehensive healthcare coverage at no cost to you. Hiring Process - Application Submission: Submit your resume and cover letter via the application portal. - Screening Call: Initial call with a recruiter to review your experience and fit for the role. - Interviews: 1–2 rounds with the hiring manager and key stakeholders. - Offer & Onboarding: Successful candidates will receive an offer and onboarding details.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description The Onboarding Specialist is responsible for setting up and launching marketing campaigns for new clients. This role ensures a smooth onboarding experience by gathering client information, coordinating with internal teams, and configuring campaigns accurately so they are ready to go live. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple client onboarding projects at the same time. What You’ll Do - Manage the onboarding process for new clients from kickoff through campaign launch. - Collect and review required onboarding information, assets, and campaign details from clients. - Set up marketing campaigns within internal systems and platforms according to client specifications. - Coordinate with internal teams such as marketing, design, and account management to ensure timely campaign setup. - Ensure campaigns are configured correctly, including audience targeting, messaging, and scheduling. - Track onboarding progress and provide status updates to internal stakeholders and clients when needed. - Conduct quality checks before campaigns go live to ensure accuracy and compliance with campaign requirements. - Maintain organized documentation of onboarding steps, client information, and campaign details. - Assist in improving onboarding workflows and processes to increase efficiency and consistency. Qualifications - 1–3 years of experience in onboarding, campaign coordination, marketing operations, or a similar role. - Strong organizational and project management skills. - Excellent attention to detail and ability to manage multiple onboarding tasks simultaneously. - Strong written and verbal communication skills. - Experience working with CRM systems, marketing platforms, or campaign management tools is preferred. - Ability to work in a fast-paced, client-focused environment. - Experience supporting marketing or lead generation campaigns. - Familiarity with digital marketing workflows such as email, SMS, or outbound campaigns. - Experience working with real estate marketing or SaaS platforms is a plus. Tools You'll Use Daily - HubSpot (ticketing and CRM) - GoHighLevel (primary platform for partner accounts) - Slack - Screen recording tools (Loom) Benefits - Work From Home: Enjoy the flexibility of remote work, enabling you to balance your professional and personal life effectively. - Generous Paid Time Off: Start with 18 annual paid leaves from your first month, ensuring you have plenty of time to relax and recharge. - US Holidays Observance: Celebrate important cultural moments with designated US holidays. - Free HMO Coverage: Access comprehensive healthcare with free HMO coverage. Hiring Process - Initial screening call with Flexscale: A brief conversation to walk through your background, experience, and role alignment. - Interview with the client: Meet key stakeholders to discuss your experience, skills, and how you approach the role. - Final interview with the client: A deeper conversation focused on long-term fit, expectations, and next steps.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description We are seeking a motivated and customer-focused sales professional to handle inbound leads from vacation rental managers interested in learning more about the platform. The ideal candidate is comfortable speaking with business owners, understands consultative selling, and can quickly build rapport while identifying client needs. You thrive in a structured sales environment, are highly organized in managing leads and follow-ups, and enjoy helping prospects understand how technology and marketing solutions can grow their businesses. - Respond to inbound inquiries from vacation rental managers interested in the platform. - Qualify inbound leads and determine their fit based on business size, inventory goals, and market. - Conduct discovery calls to understand a prospect’s current marketing and inventory growth strategy. - Educate prospects on the platform’s capabilities and how it helps property managers grow their rental inventory. - Schedule product demos or strategy calls with senior sales team members when appropriate. - Maintain detailed records of conversations, notes, and pipeline status in the CRM. - Follow up with prospects through email, phone, and messaging to nurture leads through the sales process. - Collaborate with marketing and sales leadership to provide feedback on lead quality and common objections. - Meet and exceed KPIs related to lead response time, qualified opportunities, and booked meetings. Qualifications - 2–4+ years in sales, inbound sales, business development, or customer-facing roles. - Experience handling inbound leads, product inquiries, or demo scheduling preferred. - Strong communication skills with the ability to clearly explain products and services to business owners. - Comfortable conducting discovery calls and identifying customer pain points. - Experience working with CRM systems and sales pipeline management tools. - Highly organized with strong follow-up and relationship-building skills. - Ability to work U.S. business hours and collaborate with a remote team. - Interest in SaaS, marketing technology, or the vacation rental industry is a plus. Benefits - Enjoy the flexibility of remote work, enabling you to balance your professional and personal life effectively. - Start with 18 annual paid leaves from your first month, ensuring you have plenty of time to relax and recharge. - Celebrate important cultural moments with designated US holidays. - Access comprehensive healthcare with free HMO coverage. Hiring Process - Initial screening call with Flexscale: A brief conversation to walk through your background, experience, and role alignment. - Interview with the client: Meet key stakeholders to discuss your experience, skills, and how you approach the role. - Final interview with the client: A deeper conversation focused on long-term fit, expectations, and next steps.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description Our client is a growth-focused firm that partners with entrepreneurs, startups, and small businesses to unlock their full potential. With deep expertise in operations, marketing, finance, and strategy, they offer hands-on support to help our clients build and scale stronger, more resilient companies. You’re a proactive administrative professional who thrives in a remote setup. You’re well-versed in handling routine tasks like inbox and calendar management, procurement, and travel coordination. You're also confident supporting sales activities like research and CRM upkeep. You love creating order, take initiative without being asked, and are comfortable using modern digital tools to manage workflows efficiently. You’re organized, responsive, and thrive on making things run smoothly behind the scenes. What You'll Do - Perform routine administrative tasks including scheduling, file management, and email monitoring - Handle procurement activities such as sourcing and ordering supplies, vendor coordination, and inventory management - Coordinate domestic and international travel arrangements for team members - Manage executive inboxes, prioritize messages, and track follow-up actions - Organize digital files and maintain folder structures across cloud-based platforms - Conduct desk research on prospects, competitors, or industry trends - Support sales outreach through email prospecting, template drafting, and CRM data entry - Help maintain clean and up-to-date records in CRM and project management tools - Assist with preparation of internal documents, presentations, or reports as needed Qualifications - 3+ years of administrative or executive support experience - Strong organizational and communication skills (verbal and written) - Experience with travel booking and vendor procurement - Familiarity with CRM platforms (e.g., HubSpot, Salesforce) and PM tools (e.g., Asana, Trello, ClickUp) - Comfortable navigating cloud-based tools like Google Workspace or Microsoft Office - Proven ability to handle confidential information with discretion - Tech-savvy and adaptable to new tools and processes - Knowledgeable in using AI and automation tools (Zapier, Make, etc.) Benefits - Competitive Compensation: Fair pay for your experience and contributions - Work From Home: 100% remote position - Paid Time Off: 18 paid leaves annually starting on Day 1 - U.S. Holiday Observance: Enjoy U.S. holidays - Free HMO Coverage: Health benefits to support your well-being - Growth-Friendly Environment: Learn and grow alongside a dynamic and driven team

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description This role involves embedding artificial intelligence into core business workflows and lending operations. - Participate in discovery calls, requirements gathering, and workflow mapping sessions - Design and implement AI-enabled workflows across loan origination, underwriting, servicing, and reporting systems - Engineer and deploy AI-assisted automation to reduce manual effort and improve decision support - Build and maintain integrations across CRM, document management, automation, and reporting tools - Develop APIs and automation logic to support scalable AI deployment - Evaluate, test, and productionize AI models and tools within operational systems - Ensure AI outputs are reliable, explainable, and aligned with business and compliance requirements - Identify gaps, inefficiencies, and opportunities for AI-driven optimization - Troubleshoot and enhance existing AI-integrated systems - Maintain documentation and support governance standards for AI-enabled workflows - Continuously refine AI solutions based on performance metrics and stakeholder feedback Qualifications - Strong background in AI engineering, automation engineering, and systems integrations - Experience participating in discovery sessions and translating workflows into technical solutions - Hands-on experience integrating CRM systems, automation platforms, APIs, and document systems - Ability to design scalable, maintainable, and production-ready AI solutions - Strong documentation and communication skills - Experience working in structured operational environments Preferred Skills - Experience in lending, real estate, or financial services - Applied AI within operational or production environments (not research-only roles) - Experience with SaaS integration platforms such as Zapier, Make, or Power Automate - Experience working within the Zoho ecosystem - Agile or hybrid delivery experience Benefits - Work From Home: Enjoy the flexibility of remote work, enabling you to balance your professional and personal life effectively. - Generous Paid Time Off: Start with 18 annual paid leaves from your first month, ensuring you have plenty of time to relax and recharge. - US Holidays Observance: Celebrate important cultural moments with designated US holidays. - Free HMO Coverage: Access comprehensive healthcare with free HMO coverage. Hiring Process - Initial screening call with Flexscale: A brief conversation to walk through your background, experience, and role alignment. - Interview with the client: Meet key stakeholders to discuss your experience, skills, and how you approach the role. - Skills assessment: A short assessment to evaluate relevant skills and problem-solving abilities. - Final interview with the client: A deeper conversation focused on long-term fit, expectations, and next steps.