Job Closed

This listing is no longer active.

Executive Assistant

Location

United States

Posted

89 days ago

Salary

0

No structured requirement data.

Job Description

Executive Assistant

Flexscale

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description Our client is a growth-focused firm that partners with entrepreneurs, startups, and small businesses to unlock their full potential. With deep expertise in operations, marketing, finance, and strategy, they offer hands-on support to help our clients build and scale stronger, more resilient companies. You’re a proactive administrative professional who thrives in a remote setup. You’re well-versed in handling routine tasks like inbox and calendar management, procurement, and travel coordination. You're also confident supporting sales activities like research and CRM upkeep. You love creating order, take initiative without being asked, and are comfortable using modern digital tools to manage workflows efficiently. You’re organized, responsive, and thrive on making things run smoothly behind the scenes. What You'll Do - Perform routine administrative tasks including scheduling, file management, and email monitoring - Handle procurement activities such as sourcing and ordering supplies, vendor coordination, and inventory management - Coordinate domestic and international travel arrangements for team members - Manage executive inboxes, prioritize messages, and track follow-up actions - Organize digital files and maintain folder structures across cloud-based platforms - Conduct desk research on prospects, competitors, or industry trends - Support sales outreach through email prospecting, template drafting, and CRM data entry - Help maintain clean and up-to-date records in CRM and project management tools - Assist with preparation of internal documents, presentations, or reports as needed Qualifications - 3+ years of administrative or executive support experience - Strong organizational and communication skills (verbal and written) - Experience with travel booking and vendor procurement - Familiarity with CRM platforms (e.g., HubSpot, Salesforce) and PM tools (e.g., Asana, Trello, ClickUp) - Comfortable navigating cloud-based tools like Google Workspace or Microsoft Office - Proven ability to handle confidential information with discretion - Tech-savvy and adaptable to new tools and processes - Knowledgeable in using AI and automation tools (Zapier, Make, etc.) Benefits - Competitive Compensation: Fair pay for your experience and contributions - Work From Home: 100% remote position - Paid Time Off: 18 paid leaves annually starting on Day 1 - U.S. Holiday Observance: Enjoy U.S. holidays - Free HMO Coverage: Health benefits to support your well-being - Growth-Friendly Environment: Learn and grow alongside a dynamic and driven team

Job Requirements

  • 3+ years of administrative or executive support experience
  • Strong organizational and communication skills (verbal and written)
  • Experience with travel booking and vendor procurement
  • Familiarity with CRM platforms (e.g., HubSpot, Salesforce) and PM tools (e.g., Asana, Trello, ClickUp)
  • Comfortable navigating cloud-based tools like Google Workspace or Microsoft Office
  • Proven ability to handle confidential information with discretion
  • Tech-savvy and adaptable to new tools and processes
  • Knowledgeable in using AI and automation tools (Zapier, Make, etc.)

Benefits

  • Competitive Compensation: Fair pay for your experience and contributions
  • Work From Home: 100% remote position
  • Paid Time Off: 18 paid leaves annually starting on Day 1
  • U.S. Holiday Observance: Enjoy U.S. holidays
  • Free HMO Coverage: Health benefits to support your well-being
  • Growth-Friendly Environment: Learn and grow alongside a dynamic and driven team

Related Categories

Related Job Pages

More Executive Assistant Jobs

Human Agency logo

Venture Executive - New York

Human Agency

Human Agency is an agency on a mission to give “the power of digital advertising to the people.” As an employer, the company is known for supporting its team by offering full-t

Location: Remote (US or Canada) Type: US - Full-Time; Canada - Independent Contractor About Human Agency We're scaling rapidly and have a growing pipeline of opportunities that demand exceptional talent across disciplines. Our mission is to bring on individuals, from creative producers to technical experts to entrepreneurial leaders, who can help us realize this next chapter of growth. We are a company of doers. Leaders roll up their sleeves, teams work flat, and everyone contributes to what ships. Titles don't insulate us from feedback or basics. We invite critique, learn quickly, and keep raising the bar. The best ideas win here, no matter where they come from, because clients trust us to deliver the strongest outcomes every time. Our clients' missions, products, and bottom lines are sacred. We immerse ourselves in their world, becoming stewards of their goals and partners in solving big problems. Every product, strategy, or asset we create must be both beautiful and functional; practical, usable, and designed for real-world impact. Humans are our most valuable resource, and we only grow by hiring people who push us forward. Across strategy, engineering, design, data, and operations, we seek out teammates who raise the bar and make us better. Always hire up, never down. We partner with organizations of all sizes to explore, design, and implement AI strategies that are secure, scalable, and human-centered. We believe AI should amplify human potential, not replace it, and we build with that conviction in every engagement. From advisory and tooling to implementation and education, we meet clients where they are and help them integrate AI in ways that align with their mission and values. Our goal is to empower teams to work smarter, move faster, and unlock new possibilities through thoughtful, responsible innovation. And through it all, we lead with purpose, love, and adventure. We do meaningful work with people we care about, and we make the ride an adventure worth taking. Because at Human Agency, who we are and how we work are one and the same. The Opportunity You're going to run one of our ventures. Not assist on it. Not support it. Run it. You're a CEO without the title — yet. We hand you a venture, the AI infrastructure to build it faster than anyone else could, and the autonomy to make it work. You own the product. You own the customers. You own the revenue. You own the P&L. This isn't a fellowship or a residency. It's not a training ground. We're looking for someone who has already proven they can take something from zero to real — someone who knows what it feels like to build, ship, sell, and iterate under pressure. Someone who doesn't need a playbook because they've written one before. Human Agency is building multiple ventures simultaneously, and this role exists because we need operators who can move at AI speed. You'll have access to our studio resources, our AI tooling, our network, and our capital. But the decisions are yours. The wins are yours. The failures are yours. If that sounds like freedom, you're right. If it sounds terrifying, you're also right. What You'll Own - Full venture accountability. You're responsible for product direction, customer acquisition, operations, and financial performance. This is your business to build. - AI-native product development. You'll ship product using AI as a core capability from day one — not as a feature, but as the foundation of how you build and scale. - Revenue generation and growth. You're expected to find customers, close deals, deliver value, and build a repeatable growth engine. No one else is doing this for you. - Team building and leadership. As the venture scales, you'll hire and lead a small, high-performing team. You set the culture. You set the standards. - Strategic pivots and decision-making. You'll make calls with imperfect information, kill ideas that aren't working, and double down on what is. Speed and judgment matter more than consensus. - Studio reporting and collaboration. You'll regularly share progress, learnings, challenges, and pivots with the studio leadership. Transparency and intellectual honesty are non-negotiable. Who You Are Experience & Skills - You've run something real before — a startup, a product line, a business unit, or a revenue-generating venture where you owned the outcome. - You have both product instinct and sales instinct. You can build something people want and you can convince them to pay for it. - You're AI-native in your approach to work. You already build with AI tools, not around them. You understand what's possible and you know how to exploit it. - You've managed a P&L or been accountable for financial performance. You understand unit economics, burn rate, and what it takes to make a business sustainable. - You have proof of work. Not a resume full of logos — actual artifacts. Things you've built, shipped, sold, or grown. Show us. Mindset & Traits - You're self-managing and self-directing. No one is going to tell you what to do tomorrow morning. You figure it out and you execute. - You make decisions quickly with incomplete information and you're comfortable being wrong as long as you learn fast and correct course. - You think like an owner, not an employee. You don't wait for permission. You don't need your hand held. You take the problem and you solve it. - You're energized by autonomy and accountability, not paralyzed by it. The idea of running your own thing inside a larger engine excites you, not scares you. - You're intellectually honest about what's working and what isn't. You kill your darlings when the data says so, and you double down when momentum is real. - You want to build something that matters, not just collect a paycheck. You care about the mission, the product, and the people it serves. Compensation & Logistics - Remote position open to candidates based in the US or Canada. - Full-time employment with competitive compensation including base salary, performance-based incentives, and potential equity participation in the venture you build. - Some travel required. Equal Opportunity Commitment Human Agency is an Equal Opportunity Employer. We value diverse perspectives and are committed to building inclusive, high-performing teams where everyone can do their best work.

United States
Full TimeRemoteTeam 1-10Since 2017H1B No Sponsor

• Assist BCBAs with documentation and reports • Organize treatment plans and behavior data • Manage scheduling for therapy sessions • Assist with insurance authorization tracking • Prepare ABA session notes and documentation • Maintain electronic medical records • Coordinate communication between therapists and families

Philippines
AfterQuery logo

Executive Assistant

AfterQuery

Research lab investigating the boundaries of AI capabilities. Serving every frontier AI lab.

OtherRemoteTeam 51-200

• Manage executive calendars, scheduling, and coordination • Coordinate meetings with internal teams, partners, and customers, ensuring preparation of materials and follow-ups • Assist founders with administrative, operational, and organizational tasks to improve efficiency • Support coordination of company communications, documents, and internal processes • Help organize logistics for company events, meetings, and conferences • Track and manage administrative workflows and operational tasks across the team • Ensure smooth day-to-day operations by proactively identifying and resolving administrative needs

California
$80K - $100K / year
Job Closed
OtherRemoteTeam 11-50

Executive Assistant Team: CEO Office Location: Flexible / Remote Reporting to: CEO Role Overview Rwazi operates in a high-velocity, AI-native environment where clarity, follow-through, and structured thinking are essential. The Executive Assistant supports the CEO in day-to-day executive operations — documentation, planning cadence, structured follow-ups, and internal coordination. This is a foundational role inside the CEO’s office. While the title is traditional, the expectation is not. We are looking for someone with former founder instincts or strong analytical pedigree — who understands strategy, but is comfortable operating in a support capacity without ego. This role requires intelligence, discipline, and humility. Core Mandate The Executive Assistant is accountable for: - Maintaining executive documentation rigor - Structuring meetings into clear outputs and actions - Tracking cross-functional commitments - Supporting board and planning cycles - Reducing cognitive load on the CEO This role strengthens executive execution hygiene. Key Responsibilities Executive Documentation & Structuring - Capture high-quality, structured notes in executive and board meetings - Translate discussions into clear action items with owners and deadlines - Maintain organized, searchable documentation systems - Draft memos, summaries, and internal briefs Planning & Cadence Management - Support quarterly and annual planning processes - Assist in preparing board decks and executive materials - Maintain visibility over key company-wide priorities - Ensure follow-through across functional leaders Cross-Functional Coordination - Track execution commitments across teams - Follow up on deadlines and deliverables - Escalate slippage early and objectively - Maintain structured dashboards of ongoing initiatives Operational & Administrative Support - Manage executive scheduling and prioritization - Coordinate internal and external communications - Maintain high professional standards in all outputs Role Impact Strong performance results in: - Clear executive decision trails - Fewer dropped commitments - Tighter cross-functional alignment - Faster execution cycles - Increased CEO focus on strategic priorities What This Role Is Not - This is not a strategic leadership role - This is not independent product or revenue ownership - This is not a stepping stone to immediate executive authority This role requires comfort operating in a support function — regardless of prior seniority. Qualifications and Profile We are looking for individuals who demonstrate: - Former founder, operator, or builder experience OR strong analytical background (consulting, finance, research, technical environments) - Exceptional structured writing ability - Strong analytical reasoning and pattern recognition - Comfort synthesizing complex discussions into clarity - High attention to detail - Ability to operate without ego in a support capacity - Strong discretion and professionalism Former founders are welcome — provided they are motivated by discipline and execution, not status. Cultural Fit We value individuals who: - Think sharply but act humbly - Prefer execution over visibility - Take pride in structured output - Care about precision - Follow through consistently How Candidates Are Evaluated Candidates are evaluated based on: - Clarity and structure of written work - Analytical depth in summarizing complex discussions - Discipline in tracking commitments - Comfort supporting executive workflows - Absence of ego in operational contexts Summary The Executive Assistant strengthens the CEO’s office by applying founder-level thinking and analytical rigor to executive documentation, planning, and follow-through. This role is foundational to maintaining speed, clarity, and execution discipline as Rwazi scales.

United States