
Everybody Votes Campaign
Remote Jobs
All employees must be eligible to work lawfully within the United States upon the commencement of employment. The organization does not sponsor visa applications for prospective or current staff. Under applicable legal guidance, an employer like VRP may require its employees to be vaccinated against COVID19. The CDC has advised that vaccines are one of the most effective tools to protect employee health and prevent disease. The CDC further strongly recommends that all individuals eligible to receive a booster shot promptly do so. VRP requires all employees to be “fully vaccinated” with their vaccines against COVID19.
7 Jobs
Senior Director of People & Culture
Everybody Votes CampaignAll employees must be eligible to work lawfully within the United States upon the commencement of employment. The organization does not sponsor visa applications for prospective or current staff. Under applicable legal guidance, an employer like VRP may require its employees to be vaccinated against COVID19. The CDC has advised that vaccines are one of the most effective tools to protect employee health and prevent disease. The CDC further strongly recommends that all individuals eligible to receive a booster shot promptly do so. VRP requires all employees to be “fully vaccinated” with their vaccines against COVID19.
Role Description EVC is in a dynamic period of growth and organizational change. We are seeking a strategic, experienced, and trusted Senior Director of People & Culture to lead the organization’s people strategy and strengthen core People & Culture operations. Partnering closely with the CEO and leadership team, this role will improve performance, accountability, employee relations, and culture, bringing structure, sound judgment, and steady leadership in a complex environment. As EVC’s senior People & Culture authority, the Senior Director of People & Culture shapes and drives strategic direction to achieve long-term organizational goals, consistently delivering results despite obstacles. The Senior Director will oversee and optimize organizational operations, drive entire organizational initiatives from start to finish with minimal oversight, and help evolve the function from primarily compliance-driven support into a credible, transparent, and trusted strategic partner able to support EVC’s mission, staff, and leadership as the organization scales in complexity, visibility, and risk. What You Will Do in Your Role - Strategic People & Culture Leadership - Shape and drive EVC’s long-term People & Culture strategic direction in alignment with organizational values and goals, consistently delivering results despite obstacles. - Serve as senior advisor to the Chief Executive Officer and leadership team on people-related strategy, risk, and decision-making. - Establish clear decision-making frameworks to reduce bottlenecks and over-centralization. - Champion diversity and inclusion at a strategic level, ensuring equitable practices and collaboration across diverse groups. - Prepare for and present to the Board of Directors as needed. - Employee Relations, Investigations & Accountability - Own employee relations strategy, including intake, triage, investigation, and resolution of workplace concerns. - Design and implement standardized investigation and corrective action protocols. - Serve as escalation point for sensitive employee matters, leadership conduct issues, and compliance risk. - Ensure bi-directional accountability across staff, managers, and leadership. - Equity, Performance & Culture - Lead the design and implementation of equitable performance management, promotion, and compensation systems. - Reduce subjectivity by establishing clear rubrics, documentation standards, and timelines. - Partner with leadership to address systemic inequities and rebuild psychological safety and trust. - Translate workplace culture assessment findings into actionable, measurable improvements. - Foster a culture of continuous improvement and resilience, leading by example in embracing feedback. - Systems, Policies & Compliance - Own People & Culture policy architecture, SOPs, and governance. - Serve as system owner for HRIS governance and data integrity. - Ensure compliance with employment law, union requirements, and internal standards. - Directly manage and mentor the People & Culture team. - Own budget for the People & Culture function. Core Competencies - Growth mindset: Demonstrated ability to take and receive feedback professionally and gracefully from peers, staff, and supervisors. - Relentlessly goal oriented: Enjoys working toward and achieving ambitious goals; willing to overcome any obstacle to meet goals with a proven track record of creating and managing comprehensive strategic goals. - Cultural competency: Able to build relationships and collaborate with colleagues, partners, and stakeholders across multiple lines of identity difference. - Remains focused on problem solving while balancing multiple priorities within a constantly evolving political environment: Demonstrated ability to stay focused on finding solutions amidst shifting priorities in the dynamic political landscape. Requirements - Progressive HR / People & Culture leadership experience at the senior or executive level. - Demonstrated success leading HR in complex, high-accountability environments (e.g., rapid change, high ER volume, labor/employee relations intensity). - Significant experience in employee relations and workplace investigations — you have handled complex issues and can stand up strong, defensible processes. - Proven ability to shape and drive strategic people initiatives org-wide with minimal oversight. - Experience leading People & Culture functions in complex or unionized environments. - Strong judgment, executive presence, and the ability to advise and influence leaders at all levels including the Board of Directors. - Proven ability to rebuild trust in low-trust organizational contexts. - Experience with budget ownership for a People & Culture function. - SHRM-SCP, SPHR, JD, or equivalent credential strongly preferred. Benefits - Flexible Paid Time Off. - 100% cost coverage of employee health benefit premiums. - Dedicated weekly “Flex Day.” - 401K with an automatic employer contribution regardless of employee contribution level. - $1,000/yr toward Professional Development. - Free virtual therapy. - Stipend for ergonomic office setups. - Generous extended medical and personal leave.
QC Coordinator
Everybody Votes CampaignAll employees must be eligible to work lawfully within the United States upon the commencement of employment. The organization does not sponsor visa applications for prospective or current staff. Under applicable legal guidance, an employer like VRP may require its employees to be vaccinated against COVID19. The CDC has advised that vaccines are one of the most effective tools to protect employee health and prevent disease. The CDC further strongly recommends that all individuals eligible to receive a booster shot promptly do so. VRP requires all employees to be “fully vaccinated” with their vaccines against COVID19.
Role Description EVC seeks a QC Coordinator to support our voter registration quality control systems in order to maximize civic engagements in communities of color. This role is ideal for someone with deep attention to detail, strong organization, experience in quality control or voter registration, and excellent communication skills with a variety of partners and communities, including technical and non-technical individuals. Experience supporting data and technology systems that connect with traditionally underrepresented communities is highly valued, and a premium is placed on a practical problem-solving approach on tight timelines. The QC Coordinator will report to the Director of Applied Quality Control. What You Will Do In Your Role - Execute day-to-day quality control processes - Communicate with partners about QC processes - Approve or reject quality control flags prior to them being sent on to groups - Perform weekly data analysis of quality control data for groups in area of support - Create performance reviews for VR canvassers as necessary - Facilitate partner quality control support - Support partners in accessing voter registration data and doing QC investigations - Provide weekly reporting about form quality to partners - Support QC staff to improve QC accuracy - Conduct QC Trainings and Support - Train new partners on flag resolution, form quality, and performance review standards - Conduct ongoing office hours to support quality control processes - Collect and pass on feedback from partners about quality control processes Qualifications - Strong skills and experience communicating technical and statistical concepts to non-technical audiences, both in writing and verbally - Experience working in an environment with multiple stakeholder relationships, as a member of a diverse, multidisciplinary team - Strong attention to detail, ability to independently hit deadlines, excellent organizational skills Requirements - 15% Travel Required: The role involves extensive travel, comprising 20% of the working time, to attend site visits, partner kickoffs, staff events, and to provide book closing supports - Helpful but not required: - Previous experience working in the fields of progressive organizing, civic engagement, or voting rights - Previous experience canvassing or with field management - Previous experience using progressive data platforms (such as Civis Platform) - Previous experience working with Politech, Catalist, VAN, or other individual-level data used to target and implement civic engagement programs - With consideration for the fact that workloads evolve over time and that not all work related to this role is foreseeable, this role is responsible for other duties as assigned. Performance Metrics & Review Schedule Your first review will be 90 days after your start date, then a six-month check-in and a development review annually for the duration of your employment. If the results of a review are unsatisfactory, more frequent reviews may be scheduled to monitor improvements. If assigned improvement goals are not reached, a warning schedule may be implemented including the possibility of termination. Benefits - Flexible Paid Time Off - 100% cost coverage of employee health benefit premiums - Dedicated weekly “Flex Day” - 401K with an automatic employer contribution regardless of employee contribution level - $1000/yr toward Professional Development - Free virtual therapy - Stipend for ergonomic office setups - Generous extended medical and personal leave Vaccine Requirement Under applicable legal guidance, an employer like VRP may require its employees to be vaccinated against COVID-19. The CDC has advised that vaccines are one of the most effective tools to protect employee health and prevent disease. The CDC further strongly recommends that all individuals eligible to receive a booster shot promptly do so. VRP requires all employees to be “fully vaccinated” with their vaccines against COVID-19. “Fully vaccinated” means a person has received all recommended COVID-19 vaccines. Salary Range $75,000 - $88,000 Company Description Our work is centered on creating a deeply inclusive and significantly more representative electorate. In order to be successful in this role, the candidate must have the cultural competence to successfully work with a diverse group of staff, partners, and stakeholders. We especially strongly encourage applicants with close ties to Black, Latinx, Indigenous, Asian American, Pacific Islander, non-English speaking, disability, and LGBTQ+ communities to apply. We are proudly an Equal Opportunity Employer.
Director of Applied Quality Control
Everybody Votes CampaignAll employees must be eligible to work lawfully within the United States upon the commencement of employment. The organization does not sponsor visa applications for prospective or current staff. Under applicable legal guidance, an employer like VRP may require its employees to be vaccinated against COVID19. The CDC has advised that vaccines are one of the most effective tools to protect employee health and prevent disease. The CDC further strongly recommends that all individuals eligible to receive a booster shot promptly do so. VRP requires all employees to be “fully vaccinated” with their vaccines against COVID19.
Role Description EVC seeks a Director of Applied QC to support our voter registration quality control systems in order to maximize civic engagements in communities of color. This role is ideal for someone with a strong handle on the ins and outs of voter registration programs, quality control, a deep attention to detail, and excellent communication skills with a variety of partners and communities, including technical and non-technical individuals. Experience working in data and technology with groups that connect with traditionally underrepresented communities is highly valued. The Director of Applied QC will report to the Sr. Director of Technology and Quality Control. What You Will Do in Your Role - Lead EVC’s Applied Quality Control Process - Lead a team of staff in providing analysis on hundreds of thousands of voter registration forms collected from dozens of partners. - Create and manage systems and policy that allow EVC to improve and innovate on our approaches to improve form quality. - Lead Partner Support and Decision Making - Ensure that partners across the country have adequate QC support on weekly calls and get key, strategic updates. - Lead EVC’s performance review processes. - Ensure partners have support in accessing voter registration data and doing QC investigations. - Audit QC results and work with QC staff to improve QC accuracy. - Manage QC Training and Policy - Oversee the development of trainings for new partners on flag resolution, form quality, and performance review standards. - Manage process for training and onboarding of new QC Liaison staff who directly support partners. - Collect and summarize feedback from partners about quality control processes, in order to update and improve systems. Qualifications - A minimum of 3-5 years of experience directly managing staff, including performance management and coaching, who execute complex technical or data-driven quality control processes. - Demonstrated success in leading the strategy, design, and implementation of technology/data projects, particularly high-stakes quality control systems or civic engagement programs. - Proven ability to lead high-level decision-making and negotiate solutions with multiple internal and external stakeholders, including partners, program staff, and senior leadership. - Exceptional ability to communicate complex technical and statistical concepts to diverse non-technical audiences (written and verbal). - Demonstrated ability to develop and implement new systems and policies to improve organizational efficiency and maintain high quality standards. Requirements - 20% Travel Required: The role involves extensive travel, comprising 20% of the working time, to attend site visits, partner kickoffs, staff events, and to provide book closing supports. Helpful but Not Required - Advanced knowledge or previous experience working in the fields of progressive organizing, civic engagement, or voting rights policy. - Familiarity with the political data ecosystem and progressive data platforms (such as Civis Platform, Politech, Catalist, or VAN). - Experience managing or auditing large-scale field operations (e.g., canvassing or field management). Performance Metrics & Review Schedule - Your first review will be 90 days after your start date, then a six-month check-in and a development review annually for the duration of your employment. - If the results of a review are unsatisfactory, more frequent reviews may be scheduled to monitor improvements. - If assigned improvement goals are not reached, a warning schedule may be implemented including the possibility of termination. Benefits - Flexible Paid Time Off - 100% cost coverage of employee health benefit premiums - Dedicated weekly “Flex Day” - 401K with an automatic employer contribution regardless of employee contribution level - $1000/yr toward Professional Development - Free virtual therapy - Stipend for ergonomic office setups - Generous extended medical and personal leave Vaccine Requirement Under applicable legal guidance, an employer like VRP may require its employees to be vaccinated against COVID19. The CDC has advised that vaccines are one of the most effective tools to protect employee health and prevent disease. The CDC further strongly recommends that all individuals eligible to receive a booster shot promptly do so. VRP requires all employees to be “fully vaccinated” with their vaccines against COVID19. Salary Range 117,000 - 141,500 Company Description Our work is centered on creating a deeply inclusive and significantly more representative electorate. In order to be successful in this role, the candidate must have the cultural competence to successfully work with a diverse group of staff, partners, and stakeholders. We especially strongly encourage applicants with close ties to Black, Latinx, Indigenous, Asian American, Pacific Islander, non-English speaking, disability, and LGBTQ+ communities to apply. We are proudly an Equal Opportunity Employer.
Senior QC Manager
Everybody Votes CampaignAll employees must be eligible to work lawfully within the United States upon the commencement of employment. The organization does not sponsor visa applications for prospective or current staff. Under applicable legal guidance, an employer like VRP may require its employees to be vaccinated against COVID19. The CDC has advised that vaccines are one of the most effective tools to protect employee health and prevent disease. The CDC further strongly recommends that all individuals eligible to receive a booster shot promptly do so. VRP requires all employees to be “fully vaccinated” with their vaccines against COVID19.
Role Description EVC seeks a Senior Quality Control Manager to support our voter registration quality control systems in order to maximize civic engagements in communities of color. This role is ideal for someone with a strong handle on the ins and outs of voter registration programs, quality control, a deep attention to detail, and excellent communication skills with a variety of partners and communities, including technical and non-technical individuals. Experience working in data and technology with groups that connect with traditionally underrepresented communities is highly valued, and a premium is placed on a practical problem solving approach that prioritizes minimum viable solutions on tight timelines. The Sr. Quality Control Manager will report to the Sr. Director of Technology and Quality Control. What You Will Do in Your Role - Oversee quality control systems - Manage communications for quality control processes: - Approving or rejecting quality control flags prior to them being sent on to groups - Performing weekly deep dives of quality control data for each group in area of support - Building lessons learned from above processes into strategic recommendations for QC work in future cycles - Creating performance reviews for VR canvassers as necessary - Manage process for identifying and implementing new, innovative systems that EVC has not performed before for future cycles - Support partners in quality control decision making - Lead on performance review systems for partners and EVC’s program and leadership staff and manage processes for other high-level decisions - Support partners in accessing voter registration data and doing QC investigations - Provide weekly reporting about form quality to partners - Audit QC results and work with QC staff to improve QC accuracy - Manage QC Trainings: - Train new partners on flag resolution, form quality, and performance review standards - Conduct ongoing office hours to support quality control processes - Collect and pass on feedback from partners about quality control processes Qualifications - Demonstrated success managing or supporting technology/data projects, specifically those related to quality control systems or civic engagement - Strong skills and experience communicating technical and statistical concepts to non-technical audiences, both in writing and verbally - Experience working in an environment with multiple stakeholder relationships, as a member of a diverse, multidisciplinary team - Strong attention to detail, ability to independently hit deadlines, excellent organizational skills Requirements - 20% Travel Required: The role involves extensive travel, comprising 20% of the working time, to attend site visits, partner kickoffs, staff events, and to provide book closing supports Helpful but Not Required - Previous experience working in the fields of progressive organizing, civic engagement, or voting rights - Previous experience canvassing or with field management - Previous experience using progressive data platforms (such as Civis Platform) - Previous experience working with Politech, Catalist, VAN, or other individual-level data used to target and implement civic engagement programs Performance Metrics & Review Schedule Your first review will be 90 days after your start date, then a six-month check-in and a development review annually for the duration of your employment. If the results of a reviews are unsatisfactory, more frequent reviews may be scheduled to monitor improvements. If assigned improvement goals are not reached, a warning schedule may be implemented including the possibility of termination. Benefits - Flexible Paid Time Off - 100% cost coverage of employee health benefit premiums - Dedicated weekly “Flex Day” - 401K with an automatic employer contribution regardless of employee contribution level - $1000/yr toward Professional Development - Free virtual therapy - Stipend for ergonomic office setups - Generous extended medical and personal leave Vaccine Requirement Under applicable legal guidance, an employer like VRP may require its employees to be vaccinated against COVID19. The CDC has advised that vaccines are one of the most effective tools to protect employee health and prevent disease. The CDC further strongly recommends that all individuals eligible to receive a booster shot promptly do so. VRP requires all employees to be “fully vaccinated” with their vaccines against COVID19. “Fully vaccinated” means a person has received all recommended COVID19 vaccines. Salary Range $101,000 - $119,500 Company Description Our work is centered on creating a deeply inclusive and significantly more representative electorate. In order to be successful in this role, the candidate must have the cultural competence to successfully work with a diverse group of staff, partners, and stakeholders. We especially strongly encourage applicants with close ties to Black, Latinx, Indigenous, Asian American, Pacific Islander, non-English speaking, disability, and LGBTQ+ communities to apply. We are proudly an Equal Opportunity Employer.
Research Analyst
Everybody Votes CampaignAll employees must be eligible to work lawfully within the United States upon the commencement of employment. The organization does not sponsor visa applications for prospective or current staff. Under applicable legal guidance, an employer like VRP may require its employees to be vaccinated against COVID19. The CDC has advised that vaccines are one of the most effective tools to protect employee health and prevent disease. The CDC further strongly recommends that all individuals eligible to receive a booster shot promptly do so. VRP requires all employees to be “fully vaccinated” with their vaccines against COVID19.
Role Description EVC seeks a candidate for the position of Research Analyst working under the supervision of the Director of Quantitative Research. The role involves providing coding, analytical, and data management support for research projects focused on voter registration, including for randomized controlled trials and pilot programs studying innovative new VR tactics. The Research Analyst will also help manage data for EVC’s digital VR programs. The Research Analyst role is a full-time, benefits eligible position, but is a temporary role from June - November 2026 with possible extension depending on funding. What You Will Do in Your Role - Monitor and address quality issues in research. - Design and implement procedures for discovering and resolving quality issues in research, such as: - Improper data formatting - Missing data - Data entry mistakes - Failed data syncs - Monitor incoming data to proactively identify potential errors in implementation of research protocols for randomized controlled experiments. - Write advanced SQL queries to investigate data quality and experimental protocol errors. - Support tracking and responding to research quality flags and mistakes in experiment implementation. - Communicate with internal and external staff to alert them to potential issues or when more information is needed to clarify research concerns. - Track and move data between systems. - Support the evaluation and piloting of new tools and platforms, particularly digital ad tools, by: - Independently learning about and becoming proficient in the data functionalities and data transfer & transformation requirements for each new tool. - Manage the flow of research and digital data between tools and databases, by either: - Loading flat files or - Scoping out requirements that EVC’s data engineering team can use in creating ongoing data pipelines. - Provide a technical perspective to help the Research Department evaluate new tools based on whether a new tool’s data capabilities and outputs are compatible with existing systems and meet long-term analytical needs. - Clean, transform, and analyze data: - Clean and standardize data in preparation for research reports that include descriptive analyses and statistical modeling. - Perform descriptive analysis of data from pilot programs and surveys. - Analyze digital program data to generate actionable insights. - Contribute to dashboards, memos, and presentations by building summary statistics tables, creating data visualizations, and writing up key outcome metrics/results. - Support the development of a tidy codebase and reproducible research process: - Document processes and data cleaning steps taken. - Build on prior codebase which is primarily written in R and SQL, with some Python. - Use git and Github to integrate new code into existing Research Department systems. - Create reusable code and functions where possible to streamline future data cleaning and analysis work, such as through contributions to EVC’s internal R package. Core Competencies - Growth mindset: Demonstrated ability to take and receive feedback professionally and gracefully from peers, staff, and supervisors. - Relentlessly goal-oriented: Enjoys working toward and achieving ambitious goals; willing to overcome any obstacle to meet goals with a proven track record of creating and managing comprehensive strategic goals. - Cultural competency: Able to build relationships and collaborate with colleagues, partners, and stakeholders across multiple lines of identity difference. - Remains focused on problem-solving while balancing multiple priorities within a constantly evolving political environment: Demonstrated ability to stay focused on finding solutions amidst shifting priorities in the dynamic political landscape. Functional Competencies Required Qualifications - High level of proficiency in using SQL to monitor, transform, and analyze complex data. - Minimum of 2 years of work experience using R (preferred) or Python to perform data cleaning tasks on messy real-world datasets. - Experience in managing data workflows across multiple tools or platforms. - Experience writing and editing clear, clean code, and a willingness to use version control systems like git and Github. - Meticulous attention to detail for catching data quality issues. - Communication skills for conveying technical concepts to non-technical audiences. - Interest in being a member of a diverse, multidisciplinary team. Helpful, But Not Required - Experience working with voter file data and/or data from civic engagement/campaign field programs. - Knowledge of both R and Python. - Experience contributing to software packages, either R packages or in other languages. - Familiarity with randomized controlled trials, either through work experience or coursework in statistics. - Experience analyzing data from digital programs. - Experience using digital advertising tools and/or digital organizing tools. - Familiarity with Jira. - Experience with Google’s Looker Data Studio. - Experience using Docker, Bash, and AWS for cloud computing and orchestrating parallel workloads. Performance Metrics & Review Schedule Your first review will be 90 days after your start date, then a six-month check-in and a development review annually for the duration of your employment. If the results of a reviews are unsatisfactory, more frequent reviews may be scheduled to monitor improvements. If assigned improvement goals are not reached, a warning schedule may be implemented including the possibility of termination. Benefits - Flexible Paid Time Off. - 100% cost coverage of employee health benefit premiums. - Dedicated weekly “Flex Day.” - 401K with an automatic employer contribution regardless of employee contribution level. - $1000/yr toward Professional Development. - Free virtual therapy. - Stipend for ergonomic office setups. - Generous extended medical and personal leave. Vaccine Requirement Under applicable legal guidance, an employer like VRP may require its employees to be vaccinated against COVID19. The CDC has advised that vaccines are one of the most effective tools to protect employee health and prevent disease. The CDC further strongly recommends that all individuals eligible to receive a booster shot promptly do so. VRP requires all employees to be “fully vaccinated” with their vaccines against COVID19. “Fully vaccinated” means a person has received all recommended COVID19 vaccines.
Senior Director of Finance
Everybody Votes CampaignAll employees must be eligible to work lawfully within the United States upon the commencement of employment. The organization does not sponsor visa applications for prospective or current staff. Under applicable legal guidance, an employer like VRP may require its employees to be vaccinated against COVID19. The CDC has advised that vaccines are one of the most effective tools to protect employee health and prevent disease. The CDC further strongly recommends that all individuals eligible to receive a booster shot promptly do so. VRP requires all employees to be “fully vaccinated” with their vaccines against COVID19.
Role Description The campaign seeks an experienced and dedicated individual to fill the role of Senior Director of Finance, working under the Chief Financial Officer. This role involves the oversight of all financial systems and policies, including budget, accounting, compliance, financial risk identification and resilience planning, and communications with staff on the rollout of relevant policies and procedures. As a member of the senior staff team, the Senior Director of Finance will manage the Finance team and will be deeply involved in strategic planning and internal initiatives for the organization. Qualifications - Demonstrated ability to take and receive feedback professionally and gracefully from peers, staff, and supervisors. - Enjoys working toward and achieving ambitious goals; willing to overcome any obstacle to meet goals with a proven track record of creating and managing comprehensive strategic goals. - Able to build relationships and collaborate with colleagues, partners, and stakeholders across multiple lines of identity difference. - Demonstrated ability to stay focused on finding solutions amidst shifting priorities in the dynamic political landscape. Requirements - 5% Travel Required: The role involves some travel, comprising 5% of the working time, to attend all staff events, conferences, etc., as needed. - Location Requirement: This position is fully remote, and the candidate may reside anywhere in the United States. Benefits - Flexible Paid Time Off - 100% cost coverage of employee health benefit premiums - Dedicated weekly “Flex Day” - 401K with an automatic employer contribution regardless of employee contribution level - $1000/yr toward Professional Development - Free virtual therapy - Stipend for ergonomic office setups - Generous extended medical and personal leave Company Description All employees must be eligible to work lawfully within the United States upon the commencement of employment. The organization does not sponsor visa applications for prospective or current staff. Under applicable legal guidance, an employer like VRP may require its employees to be vaccinated against COVID19. The CDC has advised that vaccines are one of the most effective tools to protect employee health and prevent disease. The CDC further strongly recommends that all individuals eligible to receive a booster shot promptly do so. VRP requires all employees to be “fully vaccinated” with their vaccines against COVID19.
Finance & Payroll Assistant
Everybody Votes CampaignAll employees must be eligible to work lawfully within the United States upon the commencement of employment. The organization does not sponsor visa applications for prospective or current staff. Under applicable legal guidance, an employer like VRP may require its employees to be vaccinated against COVID19. The CDC has advised that vaccines are one of the most effective tools to protect employee health and prevent disease. The CDC further strongly recommends that all individuals eligible to receive a booster shot promptly do so. VRP requires all employees to be “fully vaccinated” with their vaccines against COVID19.
ABOUT THE OPPORTUNITY The campaign seeks a detail-oriented and reliable individual to serve as Finance & Payroll Assistant, reporting to the Senior Director of Finance. This role provides critical administrative and transactional support for payroll processing, invoice management, partner reimbursements, and month-end close activities. This position ensures timely and accurate financial operations and compliance with internal controls. WHAT YOU WILL DO IN YOUR ROLE Payroll Operations Support - Assist with biweekly payroll processing, ensuring accuracy and timely completion. - Support state and local tax compliance, including filings and withholding verification. - Review timecards and payroll documentation for completeness and accuracy. - Maintain organized payroll records, update the payroll handbook, and prepare documentation for audits. Accounts Payable & Invoice Processing - Process vendor invoices daily, ensuring timely payment in accordance with contract terms. - Code expenses accurately and maintain organized, audit-ready financial documentation. - Assist with receipt tracking and reconcile accounts to support accurate financial reporting. - Monitor accounts payable timelines to ensure all obligations are met and discrepancies are addressed promptly. Partner Reimbursements - Support kick-off training reimbursement cycles and ensure timely processing of partner payments. - Track documentation and maintain compliance with funding and reporting requirements. - Communicate with partners and vendors regarding reimbursement status, documentation needs, and payment timelines, resolving discrepancies as needed. Month-End & Audit Support - Support month-end close activities by preparing supporting schedules, reconciling documentation, and ensuring financial records are accurate and complete. - Coordinate and organize documentation for the annual audit cycle (June–November), maintaining audit-ready files and responding to auditor requests as needed. - Maintain organized financial and compliance records in accordance with internal controls and record retention requirements. - Develop, update, and maintain standard operating procedures (SOPs) for Finance and Payroll processes to ensure consistency, efficiency, and compliance. CORE COMPETENCIES - Growth mindset: Demonstrated ability to take and receive feedback professionally and gracefully from peers, staff, and supervisors. - Relentlessly goal oriented: Enjoys working toward and achieving ambitious goals; willing to overcome any obstacle to meet goals with a proven track record of creating and managing comprehensive strategic goals. - Cultural competency: Able to build relationships and collaborate with colleagues, partners, and stakeholders across multiple lines of identity difference. - Remains focused on problem solving while balancing multiple priorities within a constantly evolving political environment: Demonstrated ability to stay focused on finding solutions amidst shifting priorities in the dynamic political landscape. Must-Haves for the Role - Payroll & Accounts Payable Systems: Demonstrated experience using payroll and accounts payable systems (e.g., Rippling, Sage Intacct, Bill.com, or similar) to process payroll, manage invoice workflows, maintain vendor records, and ensure accurate coding and approvals. - Financial Accuracy & Documentation: Track record of maintaining accurate financial records and supporting documentation, ensuring transactions are properly recorded, reconciled, and audit-ready with minimal errors. - Timely Processing & Organization: Proven success in processing vendor invoices within 30 days, meeting payroll processing deadlines, and maintaining organized records. - Vendor & Stakeholder Communication: Track record of professional communication with vendors, partners, and internal teams to resolve invoice discrepancies, confirm payment status, and maintain positive working relationships. - Attention to Detail: Strong attention to detail demonstrated through accurate data entry, review of financial documentation, and identification and resolution of discrepancies before processing payments or payroll. KEY REQUIREMENTS - 10% Travel Required: The role involves some travel, comprising 10% of the working time, to attend all staff events, etc. as needed. - Driving Ability: A valid driver's license and the ability to drive are essential for this role, given the travel and on-site management responsibilities. With consideration for the fact that workloads evolve over time and that not all work related to this role is foreseeable, this role is responsible for other duties as assigned Performance Metrics & Review Schedule Your first review will be 90 days after your start date, then a six-month check-in and a development review annually for the duration of your employment. If the results of a reviews are unsatisfactory, more frequent reviews may be scheduled to monitor improvements. If assigned improvement goals are not reached, a warning schedule may be implemented including the possibility of termination. BENEFITS AND CULTURE We offer flexible remote work and a generous benefits package, including: - Flexible Paid Time Off - 100% cost coverage of employee health benefit premiums - Dedicated weekly “Flex Day” - 401K with an automatic employer contribution regardless of employee contribution level - $1000/yr toward Professional Development - Free virtual therapy - Stipend for ergonomic office setups - Generous extended medical and personal leave All employees must be eligible to work lawfully within the United States upon the commencement of employment. The organization does not sponsor visa applications for prospective or current staff. This position is in a bargaining unit represented by the Washington-Baltimore News Guild CWA. VACCINE REQUIREMENT Under applicable legal guidance, an employer like VRP may require its employees to be vaccinated against COVID19. The CDC has advised that vaccines are one of the most effective tools to protect employee health and prevent disease. The CDC further strongly recommends that all individuals eligible to receive a booster shot promptly do so. VRP requires all employees to be “fully vaccinated” with their vaccines against COVID19. ”Fully vaccinated” means a person has received all recommended COVID19 vaccines. Salary Range: $75,000 - 88,000 Our work is centered on creating a deeply inclusive and significantly more representative electorate. In order to be successful in this role, the candidate must have the cultural competence to successfully work with a diverse group of staff, partners, and stakeholders. We especially strongly encourage applicants with close ties to Black, Latinx, Indigenous, Asian American, Pacific Islander, non English speaking, disability, and LGBTQ+ communities to apply. We are proudly an Equal Opportunity Employer.