Altis Recruitment

Administrative Assistant Toronto, ON Hybrid #29062 Job Type Contract Industry Non-Profit and Charities Language English Salary $40.44 - per hour Specialization Administration and Clerical Vacancies Existing Vacancy Job Description Location: Toronto, ON (Hybrid) Language: Excellent written and verbal English communication skills Duration: 3-month contract with strong potential for extension or permanent employment Background Check Requirement: Successful completion of a criminal background check and three professional references are required About the Opportunity Join a respected regulatory organization that plays an important role in serving the public across Ontario. This is an opportunity to support a collaborative leadership team in a fast-paced professional environment where your organizational skills and attention to detail will have a direct impact on day-to-day operations. As an Administrative Associate, you'll provide high-level administrative support to senior leaders, coordinating meetings, managing schedules, preparing documentation, and helping keep priorities on track. If you enjoy working with executive stakeholders, thrive in an organized environment, and take pride in delivering exceptional administrative support, this role offers the opportunity to build your experience with a well-established organization that values collaboration, integrity, and continuous improvement. What's In It for You • Join a collaborative organization with a people-first culture and strong onboarding support. • Gain exposure to executive leadership within legal and strategic operations. • Work in a flexible hybrid environment. • Opportunity to convert into a permanent position. Your Responsibilities • You'll manage complex calendars, coordinate meetings, prepare agendas and materials, record meeting minutes, and maintain accurate meeting records. • You'll organize virtual and onsite meetings, including logistics such as travel, accommodations, and catering when required. • You'll prepare correspondence, reports, presentations, invoices, and other administrative documentation while maintaining an efficient flow of information across the team. • You'll oversee SharePoint records management, ensuring files, permissions, and document standards are maintained. • You'll provide day-to-day administrative support to a Director and Managers within a Legal and Strategic team. Skills and Qualifications • 3 to 5+ years of progressive administrative experience supporting senior leaders in a corporate, legal, regulatory, government, or public sector environment. • Postsecondary education in a related discipline. • Advanced proficiency with Microsoft Office, Adobe Acrobat Pro, Microsoft Teams, Zoom, and SharePoint. • Exceptional planning, organization, attention to detail, and meeting management skills. • Strong written and verbal communication skills with the ability to build effective relationships. • Demonstrated adaptability, client focus, sound problem-solving abilities, and the ability to manage competing priorities.

Administrative Assistant Toronto, ON Hybrid #28714 Job Type Contract Industry Healthcare Language English Salary $26.50 - $31.50 per Hour Specialization Administration and Clerical Vacancies Existing Vacancy Job Description Location: Toronto, ON (Hybrid, minimum 3 days onsite) Language: Excellent written and verbal communication skills in English Duration: 12-18 Month Contract Background Check Requirement: Criminal Record Check required About the Opportunity Our client in the healthcare sector is seeking an experienced and highly organized Administrative Assistant to join a leading research and innovation-focused environment. This role supports senior leadership and researchers whose work is helping advance important healthcare and scientific initiatives. Working in a collaborative and fast-paced setting, you will play a critical role in ensuring the smooth coordination of daily operations and administrative functions. This opportunity is ideal for a proactive professional who enjoys supporting senior leaders, building strong relationships, and serving as a key point of contact for internal and external stakeholders. As the first impression of the department, you will help create a welcoming and professional experience while contributing to the success of a highly respected research team. What’s In It for You • Join a collaborative healthcare organization committed to innovation and continuous improvement • Work closely with senior leaders and researchers on impactful projects and initiatives • Gain exposure to a dynamic research environment that values learning and professional growth • Be part of a people-focused culture that encourages teamwork, adaptability, and knowledge sharing • Enjoy a flexible hybrid work environment while contributing to meaningful work Your Responsibilities • You'll manage complex calendars, scheduling priorities, and meeting coordination for senior leaders and key stakeholders • You'll coordinate internal and external meetings, prepare agendas, and capture meeting minutes and action items • You'll support administrative activities related to research projects, publications, grant submissions, and departmental initiatives • You'll prepare correspondence, presentations, reports, and other confidential documentation • You'll organize special events, visitor logistics, and departmental meetings while ensuring a professional experience for attendees • You'll process travel arrangements, expense reports, invoice tracking, and other financial administration tasks • You'll collaborate with internal departments including Finance, Human Resources, Legal, Education, and Research Services to support operational needs Skills and Qualifications • 3+ years of progressive administrative, executive assistant, or senior administrative support experience • Demonstrated experience supporting multiple leaders and managing complex scheduling requirements • Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint • Strong experience coordinating meetings, events, travel arrangements, and expense reconciliation • Excellent written and verbal communication skills with a polished and customer-focused approach • Proven ability to work independently, prioritize competing deadlines, and adapt within a fast-paced environment • Previous experience within healthcare, research, academic, or scientific settings is considered an asset

Bilingual Financial Administrator Ottawa, ON Hybrid #28715 Job Type Permanent Industry Non-Profit and Charities Language English,French Salary 64000 - 68000 per Year Specialization Finance and Accounting Vacancies Existing Vacancy Job Description Location: Ottawa, ON (Hybrid) Language: Fluency in English and French, both written and spoken Background Check Requirement: May be required as part of the hiring process About the Opportunity Are you a detail-oriented finance professional who enjoys keeping processes organized and running smoothly? We are recruiting for a Finance Assistant to support a collaborative finance team within a national member-based organization. This role plays an important part in maintaining accurate financial records, supporting payroll administration, coordinating reporting activities, and helping ensure key finance processes are completed efficiently and accurately. Working closely with finance leadership and internal stakeholders, you will contribute to budgeting, audits, committee administration, and employee record management. This is an excellent opportunity for someone who enjoys a blend of financial administration and operational coordination while working in a people-focused environment that values professionalism, collaboration, and service excellence. What’s In It for You • Join a collaborative and supportive team where your contributions are valued and recognized • Gain exposure to a broad range of finance functions, including payroll, budgeting, reporting, and audit support • Work in an organization that values accuracy, accountability, and continuous improvement • Enjoy opportunities to build your skills while working alongside experienced finance professionals • Be part of a workplace that promotes teamwork, respect, and professional growth Your Responsibilities • You'll provide administrative and coordination support to finance leadership, including scheduling, document management, and deadline tracking • You'll assist with bank and credit card reconciliations while maintaining supporting financial records and documentation • You'll support payroll, leave, benefits, and pension administration by collecting, organizing, and verifying employee information • You'll help coordinate monthly, quarterly, and year-end financial processes, including reports, reconciliations, and audit documentation • You'll assist with budget preparation by maintaining templates, tracking submissions, and organizing supporting materials • You'll coordinate logistics and documentation for Finance and Audit Committee meetings, including meeting packages and draft minutes • You'll maintain confidential financial, employee, vendor, and committee records while ensuring compliance with established procedures Skills and Qualifications • 2–4 years of experience in financial administration, accounting support, payroll support, office administration, or a related field • College diploma or certificate in accounting, finance, business administration, office administration, or a related discipline • Fluency in both English and French, with strong written and verbal communication skills • Working knowledge of accounting principles, payroll administration support, reconciliations, and financial recordkeeping • Strong attention to detail and accuracy in data entry, document management, and financial reporting • Proficiency with spreadsheets, word processing software, email, databases, and financial systems • Demonstrated ability to manage competing priorities, maintain confidentiality, exercise sound judgment, and work effectively both independently and within a team

Bilingual Recruiter Ottawa, ON Remote #27746 Job Type Contract Industry Non-Profit and Charities Language English,French Salary 25.00 - 30.00 per Hour Specialization Human Resources Vacancies Existing Vacancy Job Description Location: Canada, Remote Language: Bilingual in French and English, both written and spoken required Background Check Requirement: Not specified About the Opportunity Our client, a respected national non-profit organization, is seeking a Bilingual Recruiter to support high-impact hiring initiatives across Canada. This is a fully remote opportunity where your work directly contributes to building teams that serve and support communities nationwide. You will collaborate with hiring managers across diverse functions, helping to connect people to meaningful roles that make a difference. This role sits in a fast-paced, high-volume environment where organization and attention to detail are key. You will be part of a collaborative team that values consistency, accuracy, and a people-first approach, even under pressure. If you enjoy structured work and take pride in delivering a seamless candidate experience, this opportunity offers both challenge and purpose. What’s In It for You • A collaborative, mission-driven culture focused on community impact • Exposure to high-volume national recruitment and diverse role types • A team environment that values organization, consistency, and support • Opportunities to refine your recruitment expertise in a structured setting Your Responsibilities • You’ll manage a high volume of active requisitions, balancing multiple priorities while maintaining accuracy • You’ll lead full-cycle recruitment, from intake meetings through to offer coordination • You’ll navigate complex candidate workflows, ensuring all data is tracked and updated correctly • You’ll collaborate with hiring managers across departments to meet varying recruitment needs • You’ll maintain a consistent, positive candidate experience in a fast-paced environment Skills and Qualifications • 3 to 5 years of full-cycle recruitment experience, agency or in-house • Strong experience managing high-volume requisitions in a structured environment • Proficiency with applicant tracking systems, Taleo is preferred • Exceptional attention to detail and organizational skills • Ability to manage multiple priorities while maintaining accuracy • Bilingual fluency in French and English, both written and verbal Note from the Hiring Manager “We’re looking for someone who thrives in structure and enjoys the rhythm of high-volume recruitment. If you take pride in being organized, detail-oriented, and keeping things running smoothly, you’ll do well here.”

Alternative Investments Associate Job Type Permanent Industry Financial Services Language English Salary 65000 - 75000 Specialization Professional Vacancies Existing Vacancy Job Description Salary: $65,000 - $75,000 base salary plus KPI-based performance bonus Location: Remote, Canada Language: English required, written and spoken Background Check Requirement: Criminal background check, credit check, and reference checks About the Opportunity Are you someone who finds satisfaction in precision, process, and delivering an exceptional client experience? This is an exciting opportunity to join a respected organization within the financial services and investment space. This Alternative Investments Associate role sits at the heart of a fast-growing investment platform, supporting the smooth execution of alternative investment transactions and day-to-day investor operations. Working closely with sales, investor relations, compliance, and administrative teams, you will play a key role in ensuring investors and advisors receive timely, accurate, and professional support. This is a people-focused opportunity for someone who enjoys collaboration, takes pride in accuracy, and wants to deepen their exposure to alternative investments in a modern, remote-first environment. What’s In It for You You will join a collaborative team that values accountability, continuous improvement, and high-quality client service. This organization offers meaningful exposure across investment operations, investor relations, and sales support, along with opportunities to grow your career as the platform continues to scale. Expect a culture that supports collaboration, learning, balance, and long-term development. Your Responsibilities Responsibilities will include but may not be limited to the following; Investment Processing & Transaction Support - You’ll process investment subscriptions, renewals, reinvestments, and redemptions with accuracy and efficiency. - Review investment documentation for completeness and regulatory compliance, including KYC and AML requirements. - Confirm funding instructions, reconcile incoming funds, and coordinate settlement activities with internal stakeholders - Monitor workflow queues to ensure transactions are processed accurately and service-level expectations are consistently met - Maintain precise transaction records and provide timely funding and settlement confirmations to clients and advisors Client Service & Relationship Support - Serve as a key point of contact for investor, advisor, and broker inquiries related to accounts, investments, redemptions, policies, and processes by phone and email - Support client onboarding and account administration, including account setup, documentation collection, and ongoing account updates - Escalate complex client issues to the appropriate internal teams while maintaining ownership to ensure timely follow-through and resolution Records Management & Data Integrity - Maintain accurate client and investment records across CRM and internal systems, supporting audits and reporting - Assist in producing daily, weekly, and monthly reports including pipeline, investment activity, and asset updates - Monitor and resolve data discrepancies, exceptions, and incomplete records Cross-Functional Collaboration - Collaborate with sales team to support investor interactions, advisor relationships, and pipeline management, and operations, compliance, finance, and legal departments to ensure documentation accuracy and adherence to regulatory requirements - You’ll provide administrative and operational support during audits, reviews, and workflow testing. - Participate in process improvement initiatives, contributing to the enhancement of client experience, efficiency, and controls. Administrative & Team Support - Provide comprehensive administrative support, including scheduling, preparing meeting materials, organizing documentation packages, and compiling reports - Assist with internal communications and investor correspondence, including the preparation and distribution of updates - Support special projects, events, and ad hoc initiatives as directed by leadership - Maintain an organized and efficient workflow system to support a high-volume, fast-paced environment Skills and Qualifications - 2–4 years of experience in financial services, ideally in alternative investments, wealth management, private credit, or investment operations - A client-service mindset with a polished, professional approach - Exceptional attention to detail paired with strong administrative and organizational skills - Proficiency with CRM systems and Microsoft Office Suite, especially Excel and Outlook - Effective written and verbal communication skills - Ability to work autonomously while managing competing priorities in a deadline-driven environment

Bilingual Executive Assistant Ottawa, ON Remote #27940 Job Type Permanent Industry Non-Profit and Charities Language English,French Salary $34.00 - per Hour Specialization Professional Vacancies Existing Vacancy Job Description Location: Ottawa, ON (Hybrid, maximum once a week on-site) Language: Fully bilingual in English and French, with strong written and verbal communication in both Background Check Requirement: Reference checks required About the Opportunity Our client, a respected national not-for-profit and membership-based organization, is seeking a bilingual Executive Assistant to support its President and CEO during a period of strategic growth and transformation. This is a unique opportunity to play a central role in advancing initiatives that support research, collaboration, and knowledge-sharing across Canada’s academic and professional communities. Working closely with senior leadership, you will act as a trusted partner, helping to streamline executive operations, strengthen governance practices, and elevate communications at the highest level. This role offers meaningful exposure to Board-level engagement and the chance to contribute to an organization with national reach and impact. What’s In It for You • A flexible, part-time schedule that supports work-life balance • A collaborative and mission-driven team environment • Meaningful exposure to executive leadership and governance processes • The opportunity to contribute to a nationally impactful organization • A stable, long-term role with room to refine and improve processes Your Responsibilities • You’ll act as a strategic partner to the President and CEO, managing priorities, anticipating needs, and ensuring smooth day-to-day operations • You’ll oversee calendar management, coordinate meetings, and support logistics for internal and external engagements • You’ll lead the preparation of Board and committee materials, ensuring accuracy, professionalism, and alignment • You’ll draft and edit executive communications, including correspondence, presentations, and summaries in both official languages • You’ll establish and maintain organized workflows, tracking decisions and following up on key action items Skills and Qualifications • 5+ years of experience supporting a CEO, President, or senior executive in a complex environment • Full bilingual proficiency in English and French, with exceptional writing and editing skills • Demonstrated experience supporting Board governance processes and senior leadership teams • Strong organizational skills with an anticipatory, solutions-focused mindset • High level of discretion and professionalism when handling sensitive information • Proficiency with Microsoft 365, virtual collaboration tools, and digital document management systems

Junior Executive Assistant Toronto, ON Remote #27852 Job Type Contract Industry Legal Language English Salary $25.00 - $30.00 per Hour Specialization Administration and Clerical Vacancies Existing Vacancy Job Description Location: Remote, Ontario Canada (GTA or Ottawa preferred) Language: English, strong written and verbal communication required Duration: 6-month contract with potential for extension Background Check Requirement: References and background check required About the Opportunity This is a unique opportunity to step into a highly visible, hands-on role supporting the day-to-day operations of a growing professional services organization. You will act as a key partner to the Head of Operations, helping bring structure, momentum, and coordination across a variety of business functions. In this role, you will work closely with leadership and cross-functional teams, gaining exposure to operations, HR, IT, and project coordination. It is ideal for someone who thrives in a fast-paced, evolving environment and enjoys being a go-to person who keeps things moving forward. What’s In It for You You will gain broad exposure across multiple areas of the business, making this an excellent opportunity for someone who enjoys variety and ownership in their work. This is a fully remote role with flexibility, paired with a collaborative and high-energy leadership style. You will be joining a team that values initiative, clear communication, and getting things done. If you enjoy working independently while staying closely connected to leadership, this role offers both autonomy and impact. Your Responsibilities • You’ll support daily operations, ensuring tasks and priorities are organized and executed efficiently • In this role, you’ll coordinate onboarding and offboarding processes, partnering closely with IT and internal stakeholders • You’ll assist with internal reporting, tracking key data and preparing updates for leadership • You’ll schedule meetings, demos, and team activities, while helping to manage calendars and communications • You’ll contribute to light project coordination, tracking tasks, deadlines, and follow-ups • You’ll help prepare meeting agendas, capture notes, and ensure action items are completed Skills and Qualifications • 2–5 years of experience in administrative, operations, or executive support roles • Strong organizational skills with the ability to manage multiple priorities independently • Excellent communication skills, both written and verbal • Comfortable working in a remote, fast-paced environment with shifting priorities • Proficiency with tools such as Microsoft Office, Teams, and virtual collaboration platforms • Experience in professional services or legal environments is an asset

HR Coordinator Toronto, ON Remote #28075 Job Type Contract Industry Non-Profit and Charities Language English Salary 26.32 - per Hour Specialization Human Resources Vacancies Existing Vacancy Job Description Location: Remote Language: Strong English communication required, both written and spoken; French is an asset Duration: 1-month contract with possibility of extension Background Check Requirement: Criminal Background Check required Schedule: Availability to work 5 days per week, Monday through Sunday, based on operational scheduling needs Hours: Comfortable working standard daytime shifts such as 8 AM–4 PM or 9 AM–5 PM, with no overnight requirements About the Opportunity Join a mission-driven non-profit organization supporting communities across Canada during times of need. This role plays a critical part in ensuring emergency response teams are onboarded, supported, and ready to make an impact when it matters most. You will be part of a collaborative HR team that values responsiveness, empathy, and precision in high-pressure environments. In this fast-paced, people-first environment, your work directly supports frontline responders and the communities they serve. You will connect with colleagues across functions, helping to coordinate efforts that enable timely and effective emergency response operations. What’s In It for You • A meaningful opportunity to contribute to community-focused, purpose-driven work • A collaborative and supportive team environment that values adaptability and initiative • Exposure to large-scale emergency operations and HR coordination • A flexible remote setup with a culture that encourages balance and teamwork Your Responsibilities • You’ll support onboarding and HR coordination for emergency response personnel across multiple teams • You’ll lead and facilitate virtual orientations and meetings to ensure smooth integration of new team members • You’ll maintain accurate employee data across multiple systems, ensuring consistency and integrity • You’ll coordinate schedules, track workforce changes, and support training logistics • You’ll respond to HR-related inquiries and provide timely, empathetic support to internal stakeholders • You’ll contribute to process improvements and support ongoing HR operations in a dynamic environment Skills and Qualifications • 1–2 years of HR experience or a combination of HR education and customer service experience • Strong organizational and time management skills, with the ability to manage shifting priorities • Proficiency in MS Office, including Teams, Outlook, and Excel, and comfort navigating multiple systems • Experience working in fast-paced, high-pressure environments with minimal supervision • Excellent interpersonal and communication skills, with a focus on empathy and collaboration • Access to a reliable computer, high-speed internet, and webcam; dual monitors are an asset Why Partner with Altis If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

Project Manager Ottawa, ON Remote #27551 Job Type Contract Industry Agencies, Boards, Commissions and Tribunals Language English Salary - 100 per Hour Specialization IT- Project Management Vacancies Existing Vacancy Job Description • Location: Ottawa, ON (Remote, with potential for on-site as required) • Language: Strong written and verbal communication skills in English required • Duration: 12-month contract with potential 1-year extension • Background Check Requirement: Must be eligible to obtain a Reliability-level security clearance About the Opportunity Our client in the public sector is seeking an experienced Project Manager to support a high-impact data modernization initiative. This role sits within a dynamic technology and data team, where you will partner closely with business and delivery leaders to drive successful project outcomes using modern platforms and tools. This is an opportunity to play a key role in transforming how data is leveraged across the organization. You will work with cross-functional teams, contribute to strategic decision-making, and ensure strong governance, planning, and execution across the full project lifecycle. What’s In It for You • A collaborative and forward-thinking environment focused on innovation • Exposure to enterprise-level data transformation initiatives • A culture that values balance, transparency, and continuous improvement • Opportunities to work alongside experienced leaders and technical experts Your Responsibilities • You’ll lead end-to-end project delivery, from initiation through to closure, ensuring alignment with timelines, scope, and budget • You’ll develop and maintain detailed project plans, including schedules, resource plans, and governance documentation • You’ll manage risks, issues, and dependencies through RAID logs, ensuring mitigation strategies are in place • You’ll facilitate stakeholder communication, preparing updates and reports for senior leadership and steering committees • You’ll coordinate cross-functional teams to support delivery, UAT readiness, and go-live activities • You’ll contribute to continuous improvement by supporting project management best practices and post-implementation reviews Skills and Qualifications • 5+ years of experience as an IT Project Manager delivering complex initiatives • PMP or PRINCE2 certification, or equivalent project management accreditation • Strong knowledge of SDLC methodologies and experience working in Agile environments such as Scrum or Kanban • Proficiency with project management tools and the Microsoft Office suite • Demonstrated ability to manage multiple priorities and adapt in a fast-paced environment • Experience with enterprise data platforms or large-scale data initiatives is considered an asset • Previous experience in a public sector environment is an asset

Chief of Business Operations Ottawa, ON Remote #27504 Job Type Permanent Industry Non-Profit and Charities Language English Salary 160000 - 190000 per Year Specialization Finance and Accounting Vacancies Existing Vacancy Job Description Location: Remote, Canada (with occasional travel to Ottawa for key meetings throughout the year) Language: Strong written and verbal communication skills in English required Background Check Requirement: Reference, criminal and credit checks required About the Opportunity This is a unique opportunity to step into a senior leadership role within a mission-driven, research-focused non-profit organization that is shaping how knowledge is shared globally. As the right hand to the CEO, the Chief of Business Operations will play a critical role in strengthening the organization’s operational and financial foundation while enabling future growth and innovation. You’ll work alongside a collaborative leadership team across finance, HR, IT, sales, and strategy, helping connect the dots across functions. This role is ideal for someone who is equally energized by big-picture thinking and rolling up their sleeves to make things happen, all while contributing to work that has meaningful global impact. What’s In It for You Join a purpose-driven organization that values curiosity, autonomy, and continuous improvement. You’ll be part of a culture that prioritizes outcomes over hours, encourages new ideas, and supports leaders who want to challenge the status quo. This is an opportunity to take on a true second-in-command role where your voice and leadership will directly influence the future of the organization. Your Responsibilities • You’ll partner closely with the CEO, acting as a trusted advisor and stepping in as a deputy when needed • You’ll oversee key business functions including finance, HR, IT, sales, and strategy, ensuring alignment and performance • You’ll lead financial oversight including budgeting, forecasting, reporting, and audit coordination • You’ll guide department leaders by asking thoughtful questions, removing barriers, and enabling team success without micromanaging • You’ll support governance, compliance, and external relationships including legal, audit, and board engagement • You’ll contribute to business growth by supporting revenue strategy and commercial decision-making Skills and Qualifications • 10+ years of experience in finance, operations, or business leadership roles • Strong understanding of financial management and accounting principles, CPA considered an asset • Experience within a non-profit, research, or related environment with knowledge of governance and compliance • Demonstrated ability to lead cross-functional teams and oversee multiple business areas • Entrepreneurial mindset with a proactive, solutions-oriented approach • Strong interpersonal and communication skills, with the ability to influence senior stakeholders