adm-Indicia

Role Description We are seeking a Project Manager to join our team in Mexico. You will be joining a fast-paced, collaborative client services team supporting global and enterprise-level brands. The team is responsible for managing and delivering a wide range of creative, print, and POSM initiatives, partnering closely with internal studios, production teams, suppliers, and client stakeholders to bring projects to life from brief through execution. This is a highly collaborative, client-driven environment where priorities can shift quickly and strong communication, organization, and attention to detail are essential. The role will work across multiple workstreams, supporting project management and briefing processes to ensure creative deliverables are executed efficiently, accurately, and on schedule. This is a fully remote role. Responsibilities - Plan, coordinate, and manage digital marketing projects from initiation through delivery, including campaigns, websites, email, social media, and content production. - Act as the day-to-day client contact, ensuring clear communication, alignment on expectations, and management of feedback and deliverables. - Create and maintain project timelines, budgets, scopes, and resourcing plans to ensure on-time, on-budget delivery. - Work with cross-functional teams (design, content, development, media, strategy) to brief, align, and monitor progress. - Facilitate internal and client meetings (kick-offs, status updates, reviews, post-mortems), ensuring actions are documented and followed up. - Identify risks and bottlenecks early, resolving or escalating issues to keep projects on track. - Track project metrics and KPIs, reporting performance, results, and budget usage to stakeholders and clients. - Manage multiple projects of varying complexity, maintaining consistency in delivery and quality. - Collaborate with account managers to identify growth opportunities, including upselling and cross-selling services. - Ensure all digital deliverables meet quality standards, brand guidelines, and technical specifications before launch. Qualifications - Excellent verbal and written communication skills. - Highly organized with strong attention to detail and ability to manage multiple priorities. - Experience managing projects in a fast-paced production, print, or marketing environment. - Strong organizational and project management skills with the ability to manage multiple priorities simultaneously. - Excellent communication and stakeholder management skills. - Experience coordinating with cross-functional teams including studio/design, production, vendors, and technical support teams. - Comfortable working within digital systems and technology platforms, including uploading assets and managing product information. - Strong attention to detail and ability to identify issues proactively. - Ability to problem solve and escalate issues appropriately to maintain timelines and quality standards. - Confidence working directly with clients and internal account teams. - Ability to work independently while contributing positively within a team environment. - Strong time management skills and the ability to follow through on deliverables with minimal supervision. Benefits - 30 days Christmas bonus - 15 vacation days in the first year increasing as dictated by law. - 25% vacation premium - $3,394.20 Food vouchers per month - $350 Telework allowance. - $1,000 Telephone allowance - Insurance for major medical expenses including coverage for employees and their direct dependents. - 2 Live Well Days (one in March and one in October) - 2 volunteer days to contribute to the cause of your choice. - 5 sick days - 1 Festive day (in December)

Role Description We’re looking for a Account Executive to join our team remotely in Mexico. Responsibilities - Learn and understand client’s brands, business models and business objectives. - Act as sales support for client initiatives, sales opportunities, prospecting, and lead generation. - Support the account management team with the identification and proactive presenting of retail, consumer trends relating to account objectives. - Communicate daily with internal teams and external creative agencies as well as domestic and international suppliers. - Identify potential client improvements/efficiencies with respect to procurement, product category focus, and alternative point of sale development. - Support the account management team at an operational level including developing cost calculations, creating customer quotes and estimates, providing shipment tracking updates and leading product sourcing for designated accounts. - Provide status reports for each account/program and review weekly with internal account management team. - Collaborate with internal teams to support logistics, operational and financial goals. Qualifications - Bachelor's degree or high school degree with 3+ years of full-time work experience. - Procurement outsourcing / brand / promotions experience a plus. - Ability to manage multiple projects and follow through. - Excellent written and verbal skills. - Exceptional detail-oriented skills; proficient in Excel, Word, and PowerPoint. - Self-starter with a can-do attitude and an appetite to learn. - Organized, with the ability to exercise independent judgement, problem solve and prioritize. Benefits - 30 days Christmas bonus - 15 vacation days in the first year increasing as dictated by law. - 25% vacation premium - $3,394.20 Food vouchers per month - $350 Telework allowance. - $1,000 Telephone allowance - Insurance for major medical expenses including coverage for employees and their direct dependents. - 2 Live Well Days (one in March and one in October) - 2 volunteer days to contribute to the cause of your choice. - 5 sick days - 1 Festive day (in December) Company Description adm is proud to be an equal opportunity employer and is committed to creating a diverse environment. We recruit, employ, develop, compensate, and promote regardless of race, religion, colour, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. Should you need any reasonable adjustments made to this application process, please don't hesitate to let us know.

Role Description We’re looking for a detail-oriented and organised Treasury & Accounts Payable Executive to join our Finance team within a Shared Service Center. This role is pivotal in ensuring the accurate and timely processing of accounts payable transactions, while also supporting treasury and banking activities across multiple administrative entities, including multi-currency environments. You’ll manage daily invoice posting and reconciliations, support payment processing and cash allocations, and work closely with internal stakeholders, vendors, and banking partners to resolve issues quickly, maintain strong financial controls, and ensure audit readiness. Qualifications - Bachelor’s degree in Finance, Accounting or a related field - Minimum 2 years’ experience in treasury, accounts payable, or broader finance operations / financial management - Proficiency with financial systems and Microsoft Office, especially Excel (excellent Excel skills required) - Strong analytical skills with excellent attention to detail and a high standard of accuracy - Knowledge of international banking practices and regulations - Excellent communication and interpersonal skills; confident working with vendors and internal teams - Ability to work effectively both independently and collaboratively - Good keyboard and computer literacy - High level of English proficiency Requirements - Post AP invoices daily in the accounting system, ensuring correct GL account / cost centre / VAT code / project code allocation - Proactively resolve invoice discrepancies by following up with relevant stakeholders and escalating when needed - Manage the AP group mailbox to ensure timely invoice processing and avoid payment delays - Perform vendor reconciliations and investigate/resolve statement variances - Respond to vendor queries accurately and professionally, maintaining positive relationships - Support AP audit requests, ensuring documentation and processes meet audit standards - Prepare AP reports and KPIs as required, providing meaningful operational insights - Post daily bank statements and complete cash allocations across multiple entities (including multi-currency) - Process manual payments (bi-weekly) and manage urgent payment requests in line with controls and compliance requirements - Perform bank account reconciliations to ensure accuracy and completeness of records - Support reconciliation of factoring agreements and invoice financing arrangements, ensuring contractual compliance - Support treasury audit requests and maintain strong documentation and control discipline - Prepare treasury reporting as required to support decision-making and visibility of cash/banking activity Benefits - Compensation: ₹400,000 - ₹450,000 / year Equal Opportunities adm Indicia is proud to be an equal opportunity employer and is committed to creating a diverse environment. We recruit, employ, develop, compensate, and promote regardless of race, religion, colour, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. Should you need any reasonable adjustments made to this application process, please don't hesitate to let us know.

Role Description As part of our Finance Shared Services team, you’ll support the regional business by delivering high-quality, process-driven finance operations. This role is hands-on and varied, covering key transactional activities across: - Invoicing - Reconciliations - Accounting support - Reporting and MIS You will partner with internal teams, clients, and suppliers to resolve queries and meet tight deadlines. It’s a great opportunity for a recent graduate or early-career finance professional to build a strong foundation in end-to-end shared services finance. This is a fully remote role, suited to someone with 1+ years’ experience in a similar finance operations role. Qualifications - Recent graduate or up to 1 year’s experience in Accounting, Finance, or a related field - Strong academic grounding in Accounting/Finance (strong academic record preferred) - Advanced Excel skills, with confidence streamlining data management and reporting - Comfortable working with numbers, reconciliations, and process checks with high accuracy - Strong learning mindset and curiosity to broaden knowledge across the organisation - Collaborative, commercially minded, and task-focused - Excellent attention to detail and pride in getting things right first time Requirements - Accounts Payable (AP) processing: check invoices, obtain acceptance, post invoices accurately - Client invoicing / Accounts Receivable (AR): raise AR invoices, credit notes and rebills - Manage intercompany invoicing - Perform cash allocations (remittance posting) - Complete statement reconciliations for clients and suppliers - Perform bank reconciliations - Address and resolve client and supplier queries - Process staff expenses in line with policy and timelines - Investigate and support resolution of client billing / finance queries - Support supplier payments, including payment runs and AR/AP matching - Assist with general accounting activities (e.g., consolidation support, prepayments) - Produce and maintain transactional MIS and reporting - Support accruals and provisions - Contribute to monthly book close activities and deadline-driven deliverables Company Description adm Indicia is proud to be an equal opportunity employer and is committed to creating a diverse environment. We recruit, employ, develop, compensate, and promote regardless of race, religion, colour, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. Should you need any reasonable adjustments made to this application process, please don't hesitate to let us know.

Role Description We’re looking for a highly skilled, detail-oriented Administrator to join our dynamic team; in this role, you’ll play a key part in ensuring the compliance and accuracy of procurement activities, supporting order and invoice processes end-to-end, and maintaining effective communication with both internal and external stakeholders. You’ll thrive if you enjoy working in a fast-paced environment, take pride in getting the details right, and naturally look for ways to improve processes, with the core purpose of the role being to ensure robust procurement compliance by verifying documentation, resolving discrepancies, supporting invoice processing and order closure, and enabling smooth stakeholder communication through strong process management and reporting. This is a remote role, would be suited to a recent graduate looking to take their first step into finance. Qualifications - Fluency in English and excellent interpersonal skills. - Bachelor’s degree in Finance, Accounting, or a related field. - Understanding of accounting and finance principles. - Experience or interest in managing relationships with suppliers/vendors (welcomed and encouraged). - Highly proficient in MS Office, especially MS Excel. - Knowledge of printed media/materials, point-of-sale materials, signage, etc. (not mandatory, but helpful). Requirements - Ensure robust compliance across procurement activities, verifying documents against purchase orders and resolving discrepancies. - Review, approve, and process invoices accurately; close orders once issues are corrected. - Manage assigned processes under the Team Lead, meeting agreed SLAs and taking ownership of deliverables. - Liaise proactively with internal and external stakeholders to resolve issues and keep workflows on track. - Support internal/external audits and process transitions as required. - Collate, maintain, and share reports and updates with internal stakeholders. - Identify opportunities for continuous improvement and support implementation of improved processes (including order closure support). - Provide general operational support in information processing, reporting, and internal improvement initiatives. Company Description adm Indicia is proud to be an equal opportunity employer and is committed to creating a diverse environment. We recruit, employ, develop, compensate, and promote regardless of race, religion, colour, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. Should you need any reasonable adjustments made to this application process, please don't hesitate to let us know.

Role Description We’re looking for a highly skilled, detail-oriented Administrator to join our dynamic team; in this role, you’ll play a key part in ensuring the compliance and accuracy of procurement activities, supporting order and invoice processes end-to-end, and maintaining effective communication with both internal and external stakeholders. You’ll thrive if you enjoy working in a fast-paced environment, take pride in getting the details right, and naturally look for ways to improve processes, with the core purpose of the role being to ensure robust procurement compliance by verifying documentation, resolving discrepancies, supporting invoice processing and order closure, and enabling smooth stakeholder communication through strong process management and reporting. This is a remote role, would be suited to a recent graduate looking to take their first step into finance. Qualifications - Fluency in English and excellent interpersonal skills. - Bachelor’s degree in Finance, Accounting, or a related field. - Understanding of accounting and finance principles. - Experience or interest in managing relationships with suppliers/vendors (welcomed and encouraged). - Highly proficient in MS Office, especially MS Excel. - Knowledge of printed media/materials, point-of-sale materials, signage, etc. (not mandatory, but helpful). Requirements - Ensure robust compliance across procurement activities, verifying documents against purchase orders and resolving discrepancies. - Review, approve, and process invoices accurately; close orders once issues are corrected. - Manage assigned processes under the Team Lead, meeting agreed SLAs and taking ownership of deliverables. - Liaise proactively with internal and external stakeholders to resolve issues and keep workflows on track. - Support internal/external audits and process transitions as required. - Collate, maintain, and share reports and updates with internal stakeholders. - Identify opportunities for continuous improvement and support implementation of improved processes (including order closure support). - Provide general operational support in information processing, reporting, and internal improvement initiatives. Company Description adm Indicia is proud to be an equal opportunity employer and is committed to creating a diverse environment. We recruit, employ, develop, compensate, and promote regardless of race, religion, colour, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. Should you need any reasonable adjustments made to this application process, please don't hesitate to let us know.

Role Description We’re looking for a highly detail-oriented Studio Production Artist to join our fast-paced creative team. The ideal candidate is a detail-driven, fast-paced contributor who transforms creative concepts into production-ready assets. With deep expertise in mechanical, production, and manufacturing processes, this role supports all stages of execution, from retouching and spec development to final delivery. Known for precision, adaptability, and cross-functional collaboration, the Studio Production Artist ensures creative work is completed accurately, efficiently, and on time, while supporting the broader team with technical insight and hands-on problem-solving. This is a fully remote role. Responsibilities - Create and prepare high-quality digital and print-ready artwork across a range of media - Ensure all outputs align with original concepts and brand guidelines - Review and refine mechanicals and layouts, maintaining high accuracy and attention to detail - Apply retouching and colour management techniques to meet production standards - Resolve technical and design challenges using strong production expertise - Manage multiple projects and deadlines across clients in a fast-paced environment - Support quality control through thorough checks and consistent execution - Collaborate closely with designers and stakeholders, using Adobe Creative Suite and evolving tools (including GenAI) Qualifications - Bachelor’s degree with 2–5 years’ experience in studio production design (graphic design a plus) - Proficient in Adobe Creative Suite and applicable studio software, with awareness of emerging tools including GenAI - Ability to utilise the agency’s proprietary software tools - Strong understanding of mechanicals, production, and print processes - Skilled in layout refinement, retouching, and colour management - Excellent written and verbal communication skills - Effective project management with the ability to meet deadlines and manage priorities - Detail-oriented, with high standards for accuracy and quality and the ability to work across multiple clients in fast-paced environments Benefits - 30 days Christmas bonus - 15 vacation days in the first year increasing as dictated by law - 25% vacation premium - $3,394.20 Food vouchers per month - $350 Telework allowance - $1,000 Telephone allowance - Insurance for major medical expenses including coverage for employees and their direct dependents - 2 Live Well Days (one in March and one in October) - 2 volunteer days to contribute to the cause of your choice - 5 sick days - 1 Festive day (in December)

Role Description We are seeking a Senior VAT Specialist to be part of a global finance function supporting the aggressive growth plans of the business and offering excellent career opportunities. This role will be responsible for the preparation and timely filing of indirect tax returns in the UK and EU, helping to advise on correct VAT treatment for transactions as well as supporting the tax team and external advisers with our indirect tax compliance where needed. This is a remote role. Key Responsibilities - Preparation and submission of VAT returns, EC Sales lists, EC Purchase Lists and Intrastat returns across EMEA. - Sharing of timely information to our external consultants for VAT returns handled by 3rd party consultants. - Perform proper reconciliation of VAT Returns to ERP GL. - Management of follow up actions required with AP and AR. - Ensuring timely submission of SII information in Spain, carrying out the reconciliations and handling the errors. - Handling common queries from tax authorities as well as VAT audits. - Ensuring all VAT filings (including payments) are completed timely, maintaining a compliance calendar. - Responding to day-to-day VAT queries from the business; providing feedback and training to relevant teams as necessary. - VAT reconciliations for accounting for audit/ to inquire historic discrepancies. - Provide support to the Head of EMEA Tax on ad hoc projects and activities related to direct tax matters, as required. Qualifications - Minimum of 3-5 years of experience in VAT compliance, preferably in large multi-nationals or in major accounting firms. - Prior experience in preparing UK and EU VAT returns, involving movements of goods in majority of our countries of operation. - Technical knowledge of UK and EU tax legislation, and compliance requirements. - Excellent knowledge of Excel. - Experience of SAGE would be helpful. - Highly organised with the ability to manage workload and deadlines independently. - Attention to detail and proactive approach. Equal Opportunities adm-Indicia is proud to be an equal opportunity employer and is committed to creating a diverse environment. We recruit, employ, develop, compensate, and promote regardless of race, religion, colour, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. Should you need any reasonable adjustments made to this application process, please don't hesitate to let us know.