• Review, prioritize, and sort the CEO and project team inboxes daily • Respond to routine emails within 24 hours; escalate complex or high-priority items promptly • Flag leads, referrals, and partnership opportunities requiring the CEO’s direct attention • Draft polished, professional, outgoing emails, proposals, and follow-ups • Monitor inbox cleanliness, archive and organize on a regular basis • Book meetings promptly, confirm with attendees, and include all relevant details • Proactively avoid scheduling conflicts and double-bookings • Organize and maintain project files across Google Drive and shared folders • Keep all shared workspaces (ClickUp, Google Drive, Gmail) clean and up to date • Assist with lead generation tasks, including CRM updates and outreach coordination • Research and compile a list of potential clients weekly and add to CRM • Reach out to a set number of leads via email or LinkedIn on a weekly cadence • Schedule and maintain a check-in cadence with referral partners (quarterly at minimum) • Update the CRM with accurate lead details and track responses efficiently • Manage active client projects in ClickUp: create tasks, track deadlines, and keep statuses current • Follow up with team members on overdue or at-risk tasks proactively • Weekly and as-needed calls with the CEO. Provide the CEO with a weekly project status summary and flag any issues or risks • Join client calls to capture action items and update project management tools in real time • Build and maintain ClickUp automations based on documented SOPs • Draft, document, and refine Standard Operating Procedures for recurring workflows (e.g., client onboarding, deliverables review, project launch and close) • Proactively identify bottlenecks and recommend process improvements without being prompted • Keep process documentation organized and accessible so the team operates consistently • Monitor the team inbox for client and project emails. Ensure no communication is missed • Coordinate client onboarding and offboarding logistics • Schedule calls and manage time zone differences for remote meetings • Create and send invoices within 24 hours of project milestones or per payment schedule, with zero errors • Track overdue invoices and follow up within 5 business days • Assist with customizing proposals in HoneyBook • Follow up with prospects and leads to move them toward a decision

• Manage and organize the Founder’s inbox with the goal of achieving and maintaining Inbox Zero • Triage and respond to the majority of incoming emails independently • Ensure responses are sent within 24 hours, even if initially acknowledging receipt • Implement and maintain a structured inbox workflow and prioritization system • Identify high-priority messages, time-sensitive requests, and key decision points • Draft and send responses on behalf of the Founder while maintaining his communication style • Conduct short daily email triage check-ins to quickly review priority messages • Manage and optimize the Founder’s calendar to support productivity and focus • Schedule meetings based on strategic priority levels • Protect deep work time in the mornings and organize meetings primarily in the afternoons • Coordinate scheduling logistics and meeting preparation • Maintain proactive communication with the Founder regarding priorities and updates • Learn and replicate the Founder’s communication tone and style • Respond to parents, partners, and stakeholders in a professional and trust-building manner • Anticipate common responses and begin handling communications independently • Support task management workflows using Asana • Maintain organized systems for tasks, communication, and operational processes • Lead weekly check-in meetings with the Founder using a structured “Big Three” agenda • Improve operational efficiency by identifying repeatable or delegable tasks • Assist with Meta ads campaign management and reporting • Support social media content management • Assist with podcast production workflows (audio coordination, RSS feed management, distribution) • Document playbooks and SOPs for repeatable content production tasks

Role Description As a Sr. Executive Assistant, you will play a key role in supporting a C-Suite executive and enabling the organization to operate at its highest level. You will ensure seamless execution of executive priorities, manage complex scheduling and communications, and support project coordination and stakeholder engagement. - Provide professional administrative support to a C-Suite executive, managing calendars, meetings, travel, and communications. - Plan and coordinate meetings, events, and special projects. - Prepare, organize, and maintain documents, reports, and presentations. - Address scheduling, communication, and process issues, escalating as needed. - Facilitate collaboration with internal and external stakeholders. - Identify and recommend improvements to administrative processes and tools. Qualifications - You are highly organized and excel at managing multiple priorities in a fast-paced environment. - You have solid knowledge of executive-level administrative processes and tools. - You are an effective communicator, able to interact with all levels of the organization. - You are proficient with Microsoft Office Suite and virtual collaboration tools. - You are adept at handling confidential and sensitive information. - You are resourceful, self-directed, and thrive in a dynamic setting. - You have experience planning and coordinating events, meetings, and projects. - You have an associate’s or bachelor’s degree in business administration or related field, or equivalent experience. - You have two or more years supporting executives or senior management. - You are committed to fostering an inclusive, respectful, and values-driven culture. - You are willing to take on evolving responsibilities based on business needs. Requirements - Job Application Deadline: August 10, 2026 - Pay range for this role: $90,000 — $105,000 USD Benefits - Medical, dental, and vision insurance with various plan options. - 401(k) retirement plan with company matching. - Flexible Time Away Program along with: - 10 paid holidays - 2 floating holidays - 1 wellness day - Winter office closure at the end of December - Resources to promote wellness, ensuring support both professionally and personally.

Role Description FreedUp are seeking a proactive and detail-oriented Executive Assistant (EA) to support the Founder and CEO of a fast-growing organization building innovative systems. This role is ideal for someone with exceptional written communication skills who can manage high volumes of email, represent the Executive's professionally in written communication, and help create operational structure around his inbox, calendar, and meetings. The Executive Assistant will play a key role in ensuring smooth daily operations by managing communications, coordinating meetings, and eventually supporting content and production workflows. This position requires strong judgment, responsiveness, and the ability to anticipate the founder’s communication style when interacting with external stakeholders. This is a full-time, remote position that requires strong written communication, organizational excellence, and accountability. - Location: Fully Remote (LATAM) - Job Type: Full-Time - Salary: $1,000 - $1,800 per month (based on experience) Qualifications - 3+ years of experience as an Executive Assistant, Executive Operations Assistant, or Operations Manager supporting a founder or senior executive - Exceptional written English communication skills with the ability to represent an executive professionally via email - Proven experience managing high-volume inboxes and maintaining structured email systems - Ability to respond to parents, partners, and stakeholders in a way that builds trust and reflects the founder’s voice - Strong organizational skills with the ability to prioritize competing requests and manage deadlines independently - Experience with calendar management and strategic meeting coordination - Highly organized, structured thinker with a systems mindset - Strong attention to detail and follow-through - Proactive problem-solver who anticipates needs and communication requirements - High emotional intelligence and professional judgment when handling external communication - Comfortable responding on behalf of an executive once communication style is learned - Experience using task management and productivity tools (Asana, Notion, Superhuman, or similar) - Ability to work independently while maintaining consistent communication with leadership - Technical Requirements: Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset Requirements - Manage and organize the Founder’s inbox with the goal of achieving and maintaining Inbox Zero - Triage and respond to the majority of incoming emails independently - Ensure responses are sent within 24 hours, even if initially acknowledging receipt - Implement and maintain a structured inbox workflow and prioritization system - Identify high-priority messages, time-sensitive requests, and key decision points - Draft and send responses on behalf of the Founder while maintaining his communication style - Conduct short daily email triage check-ins to quickly review priority messages - Manage and optimize the Founder’s calendar to support productivity and focus - Schedule meetings based on strategic priority levels: - Prospect meetings (parents and students) – highest priority - Lead-generation partners (youth ministers, school staff, potential partners) - Partner meetings - Investor meetings (lower priority in the near term) - Protect deep work time in the mornings and organize meetings primarily in the afternoons - Coordinate scheduling logistics and meeting preparation - Maintain proactive communication with the Founder regarding priorities and updates - Learn and replicate the Founder’s communication tone and style - Respond to parents, partners, and stakeholders in a professional and trust-building manner - Anticipate common responses and begin handling communications independently - Support task management workflows using Asana - Maintain organized systems for tasks, communication, and operational processes - Lead weekly check-in meetings with the Founder using a structured “Big Three” agenda - Improve operational efficiency by identifying repeatable or delegable tasks - Assist with Meta ads campaign management and reporting - Support social media content management - Assist with podcast production workflows (audio coordination, RSS feed management, distribution) - Document playbooks and SOPs for repeatable content production tasks Benefits - International experience - Opportunity to work remotely from anywhere - Supportive and collaborative team environment - Learning and development opportunities - Potential Performance Bonuses - PTO - HMO after 3 months