Role Description Wir suchen ab Sofort eine Assistenz der Geschäftsführung auf Minijob Basis. - Unterstützung der Geschäftsführung im Tagesgeschäft - Organisation von Terminen, Meetings und Reisen - Buchhalterische Aufgaben wie: - Rechnungsprüfung - Belegerfassung - vorbereitende Buchhaltung - Kleinere Rechercheaufgaben und Organisation Qualifications - Strukturierte und selbstständige Arbeitsweise - Organisationsgeschick und ein Auge fürs Detail - Sicherer Umgang mit Buchhaltungsprogrammen wie z.B. SevDesk - Erfahrung in Assistenz- oder Office-Management-Aufgaben - Sicherer Umgang mit Office-Programmen - Freundliches, serviceorientiertes Auftreten - Sehr gute Deutschkenntnisse - Grundlegende Buchhaltungskenntnisse sind ein Plus Benefits - ✔️ Flexible Arbeitszeiten, du hast einen fixen Termin in der Woche mit der Geschäftsführung - ✔️ Möglichkeit, eigene Ideen einzubringen und Prozesse mitzugestalten - ✔️ Nach Probezeit: Sachbezugsbenefit, Mobilitätsbudget, Essenszuschuss, Erholungsbeihilfe, Urban Sports Club

Role Description We are seeking a highly organized and detail-oriented Executive Assistant to join our team at Regal Legal Services, LLC. As the Executive Assistant, you will provide comprehensive administrative support to our executive team and assist in managing day-to-day operations. - Manage executive's calendar, including scheduling and coordinating meetings, appointments, and travel arrangements. - Prepare and edit correspondence, memos, and other documents. - Screen and direct phone calls and emails to appropriate parties. - Prioritize and handle incoming and outgoing communication to ensure timely responses. - Run errands and complete tasks as needed for the executive team. - Maintain and update company databases and records. - Prepare reports, presentations, and other documents for meetings and presentations. - Assist in managing and delegating tasks to other administrative staff. - Conduct research and gather information for projects and presentations. - Attend meetings and take accurate minutes. - Handle confidential information with discretion and professionalism. Qualifications - Proven experience as an executive assistant or in a similar role. - Excellent organizational and time-management skills. - Strong written and verbal communication skills. - Ability to multitask and prioritize tasks effectively. - Proficient in Microsoft Office and other relevant software. - Attention to detail and high level of accuracy. - Professional and friendly demeanor. - Ability to maintain confidentiality and handle sensitive information. - Bachelor's degree in business administration, communications, or a related field is preferred. Benefits - Competitive salary and benefits package. - Collaborative and dynamic work environment.

Role Description We are seeking a proactive and organized Medical Executive Assistant / Care Coordinator to support patient care, front desk operations, and administrative tasks. You'll serve as a primary point of contact for patients, helping ensure a smooth and positive experience while supporting the day-to-day operations of the practice. In addition to patient-facing responsibilities, you may have the opportunity to support marketing initiatives and business operations when your primary responsibilities have been completed. Primary Responsibilities - Care Coordination & Front Desk Support - Serve as the primary point of contact for patients and guide them through the appropriate next steps in their care. - Schedule appointments and respond to patient and administrative inquiries. - Coordinate patient care and follow-up activities. - Process prescription refill requests. - Provide front desk and administrative support. - Laboratory Coordination - Monitor, upload, and document laboratory results in Healthie EMR. - Assist patients with laboratory-related questions and basic troubleshooting. - Perform laboratory insurance eligibility verification when needed. - Marketing & Business Support (As Time Permits) - Assist with Instagram and social media, marketing reports, KPI tracking, affiliate management, supplement inventory, and other business support tasks after primary patient care and administrative responsibilities have been completed. - Provide general administrative support. - Support other operational tasks assigned by the practice. - Assist with social media content and management as needed. Performance Expectations - Communication with patients - Communication and collaboration with the team - Timeliness in completing assigned tasks - Accuracy and quality of work - Professionalism and quality of patient interactions Qualifications - At least 1 year of experience as a Medical Executive Assistant, Care Coordinator, or Medical Virtual Assistant supporting a US healthcare practice. - Comfortable handling patient-facing administrative responsibilities, including scheduling appointments and care coordination. - At least 1 year of experience with laboratory coordination or laboratory-related administrative responsibilities is preferred. - Proficiency in EMR documentation. Experience with Healthie EMR is a plus. - Experience performing insurance eligibility verification is preferred. - Functional, naturopathic, or integrative medicine experience is a plus. - Basic marketing, KPI reporting, or data tracking experience is a plus. - Experience with supplement or inventory management is an advantage. Requirements - Must speak and write English clearly and professionally. - Must have relevant work experience. - Must be able to provide an NBI Clearance and/or Local Police Clearance before onboarding (mandatory). - Must be available to attend video meetings with camera on when required. Technical Requirements - Computer: Reliable laptop or desktop computer. - Internet: Stable high-speed internet connection (minimum 25 Mbps). - Audio: Noise-canceling headset. - Video: Working webcam for virtual meetings. - Workspace: Quiet and professional work environment. Benefits - Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication. - Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks. - HIPAA & Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients. - Top 1% VA Performance Training: Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention. - Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule. - Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client. - Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best. - Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.

Role Description We are seeking a proactive and highly organised Executive Assistant to become the right-hand support person to the Managing Director. This is a true Executive Assistant role that extends well beyond diary management and administration. The successful candidate will take ownership of: - Inbox management - Travel coordination - Reporting - Project administration - Workflow development - Business support You'll work closely with leadership to coordinate priorities, maintain project visibility, develop efficient workflows, and produce meaningful reporting that supports business decision-making. The ideal candidate is highly organised, technologically confident, and enjoys creating structure, improving processes, and staying one step ahead. Responsibilities - Executive Support (Primary Focus) - Provide high-level administrative support to the Managing Director - Proactively manage multiple email inboxes and prioritise communications - Draft correspondence, prepare documents, and respond to enquiries on behalf of the Managing Director where appropriate - Coordinate meetings, appointments, and calendar management - Organise domestic and international travel, accommodation, and itineraries - Prepare agendas, meeting notes, and follow-up action items - Act as the primary administrative support for day-to-day executive activities - Project Coordination & Workflow Management - Assist with managing projects using the firm's project management software - Monitor project progress and ensure deadlines are met - Develop and improve internal workflows and business processes - Create task lists, monitor outstanding actions, and follow up with team members - Maintain project documentation and process manuals - Identify opportunities to improve operational efficiency through better systems and processes - Reporting & Business Dashboards - Prepare executive reports and business performance summaries - Build and maintain management dashboards - Compile operational and project data into meaningful reports - Assist with acquisition and business growth reporting - Present information in a clear and professional format for leadership review - Support data-driven decision-making across the business - Business Administration - Prepare business documentation, presentations, and reports - Maintain organised digital filing systems and documentation - Coordinate internal communications and administrative activities - Assist with event planning and business initiatives where required - Support ad hoc operational and administrative projects - Continuous Improvement - Review existing administrative processes and recommend improvements - Assist with implementing new systems and technologies - Develop Standard Operating Procedures (SOPs) and process documentation - Leverage technology and AI tools to improve productivity and streamline administrative tasks - Support the ongoing growth and scalability of the business Qualifications - Previous experience as an Executive Assistant, Personal Assistant, or Senior Administrative Coordinator - Exceptional organisational and time management skills - Excellent written and verbal English communication - Strong experience managing executive calendars and email inboxes - Advanced Microsoft Office skills, particularly Excel and PowerPoint - Experience preparing executive reports and business dashboards - Confident using project management software - Strong attention to detail and ability to manage multiple priorities - High level of professionalism, discretion, and confidentiality - Ability to work independently and anticipate business needs Desirable - Previous experience supporting business owners or senior executives - Experience within a professional services or accounting environment - Experience creating reporting dashboards and executive presentations - Exposure to workflow automation and process improvement initiatives - Experience using AI tools to improve productivity and business administration Tools & Systems - Microsoft 365 - Google Workspace - Project management platforms (such as Asana, ClickUp, Monday.com or similar) - Microsoft Excel - Microsoft PowerPoint - CRM and cloud-based business systems - AI platforms including ChatGPT, Claude, and Microsoft Copilot