• Provide comprehensive administrative support to recruitment team • Source candidates using recruitment database, LinkedIn, and online job boards • Build and manage talent pools for current and future vacancies • Screen applications and match them to role requirements • Distribute and follow up screening questionnaires • Coordinate phone and video interviews • Prepare candidate summaries and profiles for recruiters and client presentations • Format resumes into company-branded templates • Track interview feedback, offer stages, and start dates • Maintain accurate candidate and vacancy records • Update candidate employment history, availability, and contact details • Tag, categorise, and clean up database records • Re-engage existing talent within database • Monitor recruitment pipelines and vacancy stages • Create and publish engaging job advertisements • Update and refresh active job ads • Monitor application workflows and prepare weekly advertising reports • Maintain a clear active job advertisement register • Monitor inboxes and respond to candidate enquiries • Schedule and confirm interviews and meetings • Maintain recruiter calendars and task lists • Coordinate reference checks and manage candidate documentation • Track outstanding compliance requirements • Ensure confidential storage of sensitive information • Create and schedule social media content and simple Canva graphics • Assist with newsletters, email campaigns, and updating website job listings • Research new clients and update CRM records

• Manage shared inboxes by triaging communications, responding to routine enquiries, and escalating priority items. • Coordinate calendars, meetings, invitations, and scheduling while preventing conflicts. • Progressively take ownership of executive inbox management and routine correspondence. • Coordinate travel arrangements, itineraries, and meeting logistics. • Prepare polished business documents, presentations, and client-facing materials. • Process supplier invoices and customer invoices using accounting systems. • Maintain expense records, receipts, and supporting financial documentation. • Perform account reconciliations and monitor outstanding invoices and payments. • Coordinate contractor and internal payroll processes. • Track recurring software subscriptions, licences, commissions, and business expenses. • Maintain business systems including CRM and project management platforms. • Ensure records, pipelines, and business data remain accurate and up to date. • Produce daily, weekly, utilisation, and project reports for leadership. • Maintain a centralized project tracker across active business initiatives. • Develop and continuously improve standard operating procedures and documentation. • Support quote preparation and maintain accurate CRM records. • Communicate professionally with clients, suppliers, and external partners regarding updates, follow-ups, and coordination. • Coordinate procurement activities, purchasing, branded merchandise, and client gifts. • Liaise with external marketing partners to support ongoing campaigns. • Assist in maintaining business collateral, capability statements, and LinkedIn content. • Take ownership of operational follow-through across leadership initiatives. • Coordinate tender and proposal submissions by gathering information and managing deadlines. • Support onboarding activities and maintain operational playbooks. • Identify opportunities to improve workflows through automation and better system utilization. • Proactively anticipate leadership needs, protect executive time, and ensure projects continue moving forward without unnecessary follow-up.

• Manage complex, multi-time-zone calendars for a small senior leadership team based across regions including the United States, Europe and India, anticipating needs and protecting executive time with sound, independent judgment. • Own international and domestic travel end to end, including itineraries, logistics, visas, and expense management, with no detail left to chance. • Serve as a trusted, polished point of contact for internal and external stakeholders on behalf of your executives, often as the first impression of the leadership team. • Drive preparation of materials for town halls, board meetings, business reviews, and leadership offsites, translating executive intent into clear, decision-ready content. • Act as a connective thread across the business and regions, tracking follow-through on key priorities and actions so nothing falls through the cracks. • Partner closely with counterpart EAs across the global team to align on cross-functional initiatives, executive communications, and shared operating rhythms. • Leverage AI and productivity tools, including Claude and Gemini, to work smarter and help your executives do the same, continuously raising the bar on efficiency.

• Support project planning and execution for work across the Collective’s strategies by coordinating tasks and managing logistics aligned with the timeline and scope of projects. • Track cross-team project milestones and deliverables. • Provide logistical and administrative support to the Executive Director for external events (e.g., convenings, trainings, and workshops) and internal meetings, including scheduling, agenda preparation, and capturing meeting notes and outcomes. • Provide administrative and strategic support to the Executive Director (e.g., manage schedule, maintain prioritized contacts and follow-up, draft presentations and remarks for external events) • Serve as the primary liaison to the Collective Advisory Committee and support Advisory Committee meetings through written reports, draft work plans, and keeping up to date records of decisions and action items. • Conduct desk research on issues, initiatives, and partners related to the Collective’s strategies, summarizing key findings and emerging trends. • Assist with drafting proposals, funder reports, and other materials that communicate the Collective’s work and its impact. • Collaborate on internal communications within Collective staff, scholar members, and fellows • Assist in drafting compelling communications materials, including blog posts, press releases, and event recaps, aligned with the Collective’s messaging and values. • Manage staff calendar and team meetings