This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description This role involves providing high-level support to our leadership team, managing day-to-day operations, communications, and documents. - Manage executive calendars, appointments, and scheduling needs with precision. - Organize virtual and in-person meetings (agendas, materials, follow-ups). - Track deadlines, priorities, and deliverables to ensure alignment. - Monitor, draft, and manage executive email and LinkedIn correspondence. - Serve as a first contact point for inquiries with professionalism. - Assist with professional networking, social media presence, and outreach. - Draft, review, edit, and maintain contracts and agreements. - Manage electronic filing systems and ensure version control. - Coordinate collection of signatures and compliance. - Occasional evening availability to support time-sensitive tasks such as contract writing, document review, and other administrative needs. - Support team operations, trainings, and special projects. - Assist with travel/event planning, including an annual team offsite or trainings. - Provide administrative support to leadership and other staff as needed. Qualifications - Previous experience as an Executive or Administrative Assistant (nonprofit or mission-driven org experience a plus). - Strong organizational skills and ability to manage multiple priorities. - Excellent communication skills, both written and verbal. - Proficiency in Microsoft Office Suite, Google Workspace, and scheduling platforms (Outlook, Calendly, Zoom, etc.). - Skilled in LinkedIn, email management, and CRM tools. - Ability to handle sensitive information with discretion and confidentiality. - Highly motivated, proactive, and detail-oriented. Requirements - Pay Range: $40,000 – $50,000 annually, commensurate with experience. - Structure: Initial 3-month probationary period as a 1099 contractor. Following successful completion, transition to a W-2 employee. Benefits - Comprehensive medical, dental, and vision insurance. - Parental Leave. - 401(k) retirement savings plan with employer match. - Competitive paid time off (PTO) policy. - Fully remote role with flexibility, requiring occasional travel for special events (e.g., annual offsite retreat, team trainings). Company Description At The Military Veteran, your work directly contributes to creating a lasting impact in the lives of veterans and their families. You’ll be part of a collaborative, mission-driven team that values growth, flexibility, and purpose.

Why Join Us? Growth-Oriented Culture: Work with a leadership team committed to innovation and revenue expansion. Competitive Earning Potential: Base salary plus bonus potential, profit-sharing, and a comprehensive benefits package that rewards expertise and contributions. Legacy of Excellence: Be part of a well-respected organization with over 30 years of leadership in the insurance industry. Dynamic Team Culture: Work alongside talented colleagues who are passionate, driven, and committed to success. Salary and Benefits The base salary for this position is $50,000-$65,000. Final salary offer will be based on several factors, including commensurate experience, qualifications, and skills. Our salaries are complemented by an extensive benefits package designed to support your well-being and work-life balance. These benefits include: Health, dental, and vision insurance 401(k) retirement plan options Profit Sharing Generous, flexible paid-time-off (PTO) policy

This is a fully remote role with occasional travel / in-person meeting support with priority for candidates residing in MA or AZ. About the Role We’re looking for a Client Services Coordinator to provide operational and administrative support to our EVP, Brokerage. You’ll be the organizational engine behind a high-performing executive, managing deal flow, creating client deliverables, coordinating transactions, and making sure nothing falls through the cracks. This is a ground-floor opportunity for someone early in their career who is eager to learn commercial real estate from the inside out. What sets this role apart: we expect you to be an AI power user from day one. You’ll constantly look for ways to do tasks faster and better using AI tools, and you’ll help build the playbook for how our team works smarter. You’ll work cross-functionally with operations and technology teams, with exposure to all aspects of the business, making this a launchpad for a career in commercial real estate or operations. What You’ll Do AI-First Workflow & Process Innovation - Use proprietary and publicly available AI tools daily to draft documents, accelerate research, and create client deliverables - Proactively identify repetitive or manual processes and build AI-powered workflows to automate or streamline them - Continuously experiment with new AI tools, techniques, and prompts, then document and share what works with the team - Serve as a power user of LocateAI’s proprietary platform - Champion an AI-first culture by helping teammates integrate AI into their own workflows Transaction & Deal Support - Prepare deal documents including RFPs, Letters of Intent, lease abstracts, renewal letters, and client correspondence - Attend client calls and meetings to learn the business and provide real-time support - Coordinate flow of documentation between clients, landlords, and internal teams throughout the deal lifecycle - Manage and maintain CRM database to track the EVP’s prospects, clients, and deal pipeline - Collect and process deal file paperwork; calculate commissions and submit closed transactions; support collections of commissions Client Deliverables & Research - Create market surveys, tour books, competitive sets, and property analysis packages - Prepare polished presentations, pitches, and proposals for client meetings - Gather market research using CoStar, LoopNet, and proprietary tools - Coordinate property tours and create tour logistics packages for clients Marketing & Brand - Prepare tour packages and client materials using established templates - Create and update templated marketing collateral including property flyers, brochures, and email campaigns - Ensure all materials adhere to brand guidelines, maintaining consistency in fonts, colors, logos, and visual standards Administrative Operations - Light meeting coordination - Maintain discretion and professionalism when handling confidential client and deal information What You Bring Required - Flexibility and agility in a high-growth environment - 0 - 2 years of professional experience (internships, co-ops, or part-time roles count) - Demonstrated enthusiasm for AI tools and a habit of using them to get work done faster (we’ll ask you about this in the interview) - Strong written and verbal communication skills with sharp proofreading abilities - Excellent organizational skills: ability to juggle multiple priorities, meet deadlines, and work independently - Self-starter mentality with a proactive, detail-oriented approach - Comfort working in a remote-first, fast-paced startup environment - Proficiency with standard productivity tools (Google Workspace, Microsoft Office); willingness to learn new platforms quickly Nice to Have - Exposure to commercial real estate (coursework, internships, or personal interest) - Familiarity with lease terminology and commercial real estate transaction basics - Experience with InDesign, Canva or similar (AI design tools encouraged) - Background in project coordination or executive support Why This Role Learn CRE from the inside: Get hands-on exposure to every stage of commercial real estate deals alongside a senior real estate executive + seasoned operations team. Build your AI toolkit: This isn’t a role where AI is an afterthought. You’ll be empowered to push the boundaries of what’s possible with AI every day. Make a real impact early: At a fast-growing startup, your contributions are visible and valued from day one. The processes you build will scale with the company. Grow fast: We invest in our people. This role is designed as a springboard, not a dead end.

About the Company Our client is a fast-growing AI-assisted SEO firm helping brands like Expedia, Beam, Evvy, and LinkedIn increase visibility and revenue through advanced search strategies. Founded by former CMOs and marketing leaders, the company combines AI tools, automation, and deep SEO expertise to help brands win across both traditional search and emerging AI-driven discovery platforms. They are a lean, fast-moving team where people are trusted to take ownership, solve problems, and move work forward without waiting for constant direction. The Role We’re hiring an Executive Assistant with strong operations instincts to act as the execution engine for the Founder and Growth Lead. This role goes beyond traditional EA support. While you’ll own core executive tasks like inbox and calendar management, the bigger focus is keeping projects moving, building systems, and executing on operational priorities across the business. You’ll help turn ideas into execution — researching initiatives, coordinating workflows, supporting hiring processes, managing CRM updates, and using AI tools to speed up execution. If you’re someone who enjoys figuring things out, building systems, and making sure nothing falls through the cracks, this role will be a great fit. What You’ll Do Executive Support - Manage the Founder’s inbox and calendar, ensuring priorities stay protected - Handle communication follow-ups and scheduling to keep leadership focused on strategy - Assist with preparation of meeting briefs, summaries, and follow-ups Operations & Execution - Post and manage LinkedIn content and engagement for the Founder - Build lead lists and maintain CRM workflows in HubSpot - Coordinate hiring processes (interview scheduling, candidate briefs, follow-ups) - Track tasks and initiatives across tools like Asana or Notion Systems & Process - Create and maintain SOPs and internal documentation - Identify gaps in workflows and propose improvements - Help ensure projects move forward without constant check-ins AI-Powered Execution - Use AI tools (ChatGPT, Claude, automation tools) to draft content, summarize information, and accelerate execution - Take first passes on research, workflows, and operational tasks using AI assistance What Success Looks Like - Leadership stays focused on strategy instead of operational details - Tasks and projects move forward without constant supervision - Processes are documented and repeatable - Problems are surfaced early, not after they become blockers - Work is executed quickly, cleanly, and reliably What We Care About Most This matters more than your exact background: Proactive Communication You surface issues early and keep stakeholders updated on progress, blockers, and next steps. Extreme Attention to Detail You catch the small things others miss. High Agency When something isn’t clear, you take a first pass and propose a solution. Execution Mindset You enjoy moving things forward and getting work done. Humility & Coachability You care about outcomes and collaboration more than recognition. Ideal Background - 2–4+ years in operations, executive support, project coordination, or similar roles - Experience supporting founders, executives, or small teams - Comfortable managing multiple priorities in fast-paced environments - Strong written and spoken English communication - Experience with tools such as Google Workspace, Notion, Asana, Slack - Experience working remotely with distributed teams Technical Skills Helpful experience includes: - CRM tools (HubSpot or similar) - Project management tools (Asana, Notion, ClickUp) - Process documentation / SOP creation - LinkedIn or social media coordination - AI productivity tools (ChatGPT, Claude, automation tools) Bonus Points - Experience in marketing, SEO, or agencies - Experience coordinating hiring or recruiting processes - Familiarity with automation or workflow tools What's Offered: - Competitive USD compensation (based on experience) - Fully remote work with flexible hours - Direct collaboration with leadership in a high-growth company - Opportunity to shape systems and processes from the ground up - Collaborative, innovation-driven culture Interview Process: - Intro Chat (Atomic HR) – 20-minute conversation on fit and goals - 1st Interview: 30-min intro chat with People Ops - Interview with the CEO - Final discussion on fit, expectations, and next steps - Offer