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Patient Experience Coordinator
Location
United States
Posted
5 days ago
Salary
$20 - $23 / hour
Seniority
Senior
Job Description
Patient Experience Coordinator
knownwell
• Manage high-volume inbound and outbound patient calls while providing professional, empathetic support • Schedule, reschedule, and modify patient appointments across multiple care services while ensuring accuracy and efficiency • Conduct proactive outreach to patients to coordinate care recommended by providers, including follow-up visits, referrals, and specialty services • Review patient requests, provider orders, and referral information to ensure timely scheduling and appropriate next steps • Accurately document all patient interactions, outreach attempts, and scheduling outcomes within the electronic health record (EHR) • Leave clear, detailed voicemail messages and track follow-up attempts according to established outreach protocols • Assist new patients with onboarding tasks, including app access and appointment preparation • Monitor multiple patient service queues to ensure requests are resolved within established service level timelines • Escalate clinical questions, urgent concerns, or complex cases to the appropriate care team when necessary • Maintain a high level of service quality while meeting productivity expectations related to call handling, documentation, and patient follow-up • Work collaboratively with clinical teams, operations staff, and leadership to ensure a seamless patient experience • Follow standardized workflows and documentation requirements to maintain operational consistency and compliance
Job Requirements
- High school diploma or equivalent (required)
- 5+ years of experience in medical scheduling, patient access, or healthcare call center environments; large academic health center experience strongly preferred
- Strong verbal and written communication skills, with the ability to clearly explain next steps to patients
- Excellent multitasking and time management skills in a fast-paced environment
- Strong attention to detail and ability to accurately document information in electronic systems
- Experience working within electronic health record (EHR) platforms (Athena experience preferred)
- Comfort navigating multiple systems simultaneously while speaking with patients
- Curiosity and comfort navigating in ambiguity
- Strong problem-solving skills with the ability to remain calm under pressure
- A patient-first mindset with a commitment to compassionate, high-quality service.
- Nice to have: Previous experience in patient access, care coordination, referral management, or healthcare scheduling
Benefits
- Medical, dental, and vision insurance
- 401K retirement plan with company match
- Up to 20 days of PTO per year + company holidays
- Up to 14 weeks of parental leave (12 for non-birthing parents)
- Annual work from home stipend for remote employees
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