Role Description The Executive Assistant plays a critical role in maximizing the efficiency and effectiveness of senior leadership by providing high‑level administrative, organizational, and communication support. Serving as an extension of the National Sales Leader, this position requires strong judgment, proactive problem‑solving, and the ability to manage sensitive information with absolute confidentiality. - Acting as the main point of contact between the executives and internal/external clients - Produce presentations and briefs with a high degree of autonomy - Complete and submit expense reports and other financial reports for executives - Collects and analyzes data for implications regarding budget, project, and/or program initiatives - Prepare and edit correspondence from executives to internal/external clients - Proactively updating communication and documentation from year to year - Anticipate, plan, and refresh recurring events and activities, ensuring timely communication and sustained engagement - Provide support in planning, organizing, and facilitating meetings as needed - Coordinate and attend conventions and events, manage vendor interactions, and serve as the primary greeter for internal/external clients at the welcome booth - Demonstrates strong foresight regarding issues and opportunities before they arise - Manage complex calendars, schedule meetings, and coordinate appointments - Coordinate and manage all travel plans for executives - Prepares agendas, notices, minutes, and resolutions for corporate meetings and associated internal Boards - Support coordination of regional initiatives, performance reviews, and cross‑functional projects Qualifications - Bachelor’s Degree (BA/BS) in the business field is preferred with three (3) years of related experience as an Executive Assistant; other combinations of work and/or education will be considered - Intermediate to Expert Microsoft Office skills - Specifically, PowerPoint and Excel - Strong organizational/time-management skills - Strong computer and Internet research skills - Flexibility - Professional/courteous demeanor - Project coordination experience Requirements - Pay Range: $65,000.00 - $75,000.00 Annual - The pay range provided above is made in good faith and based on our lowest and highest annual salary or hourly rate paid for the role and takes into account years of experience required, geography, and/or budget for the role Benefits - Health Benefits: Medical/Rx, Dental, Vision, Life Insurance, Disability Insurance - Financial Benefits: ESPP; 401k; Student Loan Assistance; Tuition Reimbursement - Mental Health & Wellness: Free Mental Health & Enhanced Advocacy Services - Beyond Benefits: Paid Time Off, Holidays, Preferred Partner Discounts and more

Role Description This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone. Our client is a growing organization seeking a highly organized and proactive Executive Assistant to serve as a trusted strategic partner to executive leadership. This role is designed to help leaders stay focused on high-impact priorities by driving projects forward, coordinating cross-functional initiatives, managing executive communications, and ensuring day-to-day operations run efficiently within a fast-paced business environment. The Executive Assistant will provide high-level strategic and administrative support to senior executives by: - Managing complex calendars, coordinating meetings and travel. - Overseeing cross-functional projects and preparing executive communications. - Ensuring initiatives move forward with minimal oversight. - Serving as a key liaison across departments while anticipating executive needs. - Improving organizational efficiency and supporting leadership with professionalism and discretion. This role is ideal for someone who enjoys taking ownership, solving problems proactively, and operating in a fast-paced environment where priorities evolve quickly. Location: Fully Remote | 9:00 AM - 5:00 PM EST Key Responsibilities - Executive Support & Calendar Management - Manage complex executive calendars, scheduling, and meeting coordination across multiple stakeholders. - Prioritize competing requests and proactively resolve scheduling conflicts. - Prepare meeting agendas, document action items, and ensure timely follow-up on deliverables. - Coordinate domestic travel arrangements, itineraries, and executive logistics as needed. - Project Management - Coordinate cross-functional projects from planning through completion. - Monitor project timelines and ensure initiatives remain on schedule. - Follow up with internal stakeholders to drive accountability and completion of action items. - Identify roadblocks, escalate issues appropriately, and recommend practical solutions. - Utilize Asana or similar project management tools to track project progress. - Strategic Administrative Support - Draft professional emails, presentations, reports, and executive documentation. - Conduct research and prepare executive briefings to support strategic decision-making. - Organize and maintain confidential files, documentation, and operating procedures. - Handle sensitive information with professionalism, discretion, and confidentiality. - Cross-Functional Coordination - Serve as a liaison between executive leadership and internal departments. - Coordinate communication across multiple teams to ensure projects remain aligned. - Support special initiatives and operational improvement projects as business needs evolve. - Help improve organizational processes that increase efficiency and accountability. Qualifications - 3–5 years of experience supporting senior executives, founders, or C-level leadership. - Experience in executive assistance, project coordination, operations, or a related role. - Experience managing multiple priorities within a fast-paced environment. - Experience coordinating cross-functional projects and executive initiatives. Requirements - Exceptional written and verbal English communication skills. - Outstanding organizational and time management abilities. - Strong project management and follow-through skills. - High proficiency with Microsoft Office Suite and Google Workspace. - Experience using project management platforms such as Asana or similar tools. - Ability to independently prioritize work and manage competing deadlines. - Strong problem-solving and decision-making abilities. - Excellent attention to detail while maintaining a strategic perspective. - Professionalism, discretion, and the ability to handle confidential information. Benefits - This is an exciting opportunity to become a trusted strategic partner to executive leadership within a growing organization. - As the Executive Assistant, you'll play a key role in improving operational efficiency, driving cross-functional initiatives, and helping leadership stay focused on the company's highest-impact priorities while gaining exposure to strategic business decisions. Application Process - Fill in the application form. - Record a video showcasing your skill sets.

Role Description L’assistant.e de direction apporte un appui à l’équipe de direction de l’établissement, en termes d’organisation, de gestion, de production et diffusion d’information, de suivi et classement des dossiers. Il/elle assure un rôle essentiel d’interface en interne, et avec les partenaires extérieurs. - Relation hiérarchique : poste placé sous l’autorité de la Directrice générale des services - Relations en interne : en proximité et au quotidien, avec l’équipe de direction et du Pôle administratif ; en lien avec les responsables de pôles et l’ensemble de l’équipe scientifique et technique du Conservatoire - Relations en externe : partenaires institutionnels du Conservatoire (collectivités, services de l’Etat), élus syndicaux, partenaires techniques, prestataires extérieurs. Consultez le détail complet de l'offre sur la page ici ou en cliquant sur le bouton "Postuler sur le site employeur". Qualifications - Bonnes connaissances de l’environnement et des collectivités territoriales - Bonnes connaissances du fonctionnement, des processus décisionnels, et des procédures des collectivités locales - Bonne connaissance du cadre de mission et d’intervention du CBN - Connaissance des acteurs de l’environnement et de la biodiversité - Connaissances de base en matière d’hygiène et sécurité au travail - Notions et connaissances de base en matière de réglementation dans les domaines relevant du poste (assurance, commande publique, propriété privée, actes administratifs, signatures, informatique et libertés, etc.) Requirements - Savoir organiser son travail et respecter les délais - Savoir gérer les priorités - Savoir rédiger et restituer à l’écrit et à l’oral - Savoir analyser et synthétiser rapidement l’information - Savoir adapter son discours aux publics - Savoir accueillir et orienter les publics - Savoir alerter - Maîtriser les méthodes de classement - Maîtriser des outils informatiques (niveau utilisateur) : traitement de texte, tableur, bases de données, présentation, messagerie, web Benefits - Formation bac +2 minimum - Expérience professionnelle secrétariat général / secrétariat de direction 2 ans minimum

• Manage executive calendars, scheduling, and meeting coordination across multiple time zones • Organize investor, founder, and partner meetings • Prepare agendas, take meeting notes, and follow up on action items • Coordinate travel, accommodations, and itineraries when required • Support internal operations, documentation, and process improvements • Maintain organized records, files, and internal knowledge bases • Assist with preparing presentations, reports, and spreadsheets • Coordinate virtual events, webinars, and team meetings • Liaise with founders, investors, vendors, and external partners professionally • Handle confidential information with discretion • Provide general administrative support to the investment and operations teams