• Execute a strong, consistent presence at industry conferences and tradeshows that supports lead generation, customer engagement, and brand awareness • Own end-to-end execution for a portfolio of tradeshows, ensuring events are well planned and professionally run • Support continuous improvement by tracking event performance and sharing insights that inform future planning • Plan and execute Jane’s presence at ~30 industry conferences and tradeshows each year • Manage Jane’s exhibitor presence, including booth setup, staffing coordination, asset and swag preparation, product demos, and onsite customer engagement • Collaborate with Marketing, Support, Engagement, and Partnerships to align on event goals, messaging, staffing needs, and budgets, while tracking spend and maintaining accurate records • Manage event assets such as booths, signage, print materials, swag, demo equipment, and lead capture tools, keeping inventories and shipment tracking up to date • Coordinate logistics with vendors, venues, and shipping partners to ensure materials arrive on time and events run smoothly • Create and maintain practical planning tools such as event calendars, timelines, run sheets, packing lists, checklists, and budget trackers • Track event performance metrics including leads captured, attendee engagement, cost per lead, and budget vs. actuals, and support timely lead handoff and post-event reconciliation • Document learnings and share insights after each event, working closely with the Senior Manager, Event Marketing and cross-functional partners to support continuous improvement • Contribute to improving event operations by sharing templates, streamlining processes, and using AI or automation tools where helpful

• Planning and executing various events across Europe, such as roundtables, webinars, industry events and partner events. • Developing event plans, budgets, and timelines aligned with the European marketing plan and organizational goals. • Working with core teams of stakeholders, both from marketing and other Valtech teams (e.g. subject matter experts and the sales organisation). • Defining event KPIs with marketing leads and key functions of the team. • Collaborating with the global content team on event concept, themes, and design, all whilst maintaining branding consistency. • Vendor management • Event production and logistics • On-site event management including setup, venue, and guest management. • Hosting post-event evaluation to gather feedback, identify areas for improvement and prepare event report.

• Own end-to-end planning and execution for Nectar's event calendar: customer dinners, executive roundtables, happy hours, webinars, and conference sponsorships/booths. • Manage budgets, vendors, venues, and logistics, and build repeatable processes so events scale smoothly as the company grows. • Partner with sales and customer success to build event strategies that generate pipeline and deepen relationships with existing customers. • Track and report on event ROI — attendance, pipeline influence, and customer sentiment — and use that data to sharpen the calendar over time. • Represent Nectar at industry conferences and manage on-site logistics, staffing, and sponsor deliverables. • Design and launch Nectar's first customer/industry community program (e.g., a Slack or Discord community, ambassador program, or customer council). • Create a content and engagement cadence that keeps the community active: AMAs, office hours, member spotlights, and peer-to-peer discussion. • Serve as the primary point of contact for community members, building authentic relationships with key customers and industry voices. • Identify and cultivate community advocates who can support case studies, referrals, and word-of-mouth growth. • Feed community insights and feedback back to product, marketing, and customer success teams.

Role Description The Event Project Management Team is seeking a detail-oriented and collaborative Event Project Specialist to support the full lifecycle of the Community’s Choice program and other USA Today Co. and Ventures initiatives. This role assists in coordinating all phases of project execution, including: - Pre-sales planning - Sales support - Post-sales fulfillment for events, promotions, and special sections across print and digital platforms The ideal candidate will support and help maintain workflows that guide the program from initial setup through final implementation. Using Smartsheet as the primary project management tool, this role helps ensure projects are accurately set up, tracked, and executed in alignment with established processes and timelines. This position works closely with sales, production, layout, marketing, post sales, and other cross-functional teams to support day-to-day coordination of project details. Responsibilities include: - Ensuring all required information is captured, updated, and communicated effectively from pre-sale through post-sale fulfillment - Supporting sales kickoff calls and providing ongoing updates to internal stakeholders - Becoming a key point of contact for assigned projects, assisting with questions, tracking progress, and helping to resolve issues as they arise Success in this role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. A willingness to contribute ideas and support process improvements will help drive efficiency and consistency across teams. Specific responsibilities include: - Support coordination of end-to-end workflows for the Community’s Choice program and other events, promotions, and special sections from pre-sale through post-sale execution - Use Smartsheet to maintain project plans, workflows, automations, and reporting for fulfillment teams - Assist with pre-sale setup and sales kickoff preparation to ensure accurate project intake and expectations - Coordinate project intake, setup, and fulfillment across print and digital advertising channels - Maintain accurate and up-to-date project information throughout the project lifecycle - Collaborate with cross-functional teams to support timely execution and alignment - Track project progress and flag risks or issues to appropriate team members - Help coordinate resources and support workflow efficiency across teams - Build and maintain effective working relationships with internal stakeholders - Contribute to process improvements and workflow standardization efforts Qualifications - Bachelor’s degree in marketing, communications, or related field - Strong organizational and coordination skills with the ability to manage multiple priorities - Strong written and verbal communication skills with attention to detail - Ability to work independently while collaborating in a team environment - Problem-solving mindset with the ability to adapt in a fast-paced environment - Ability to work across multiple teams in a large organization - Strong customer service and stakeholder support skills - Must be willing to travel 5–10 times per year - Commitment to supporting a diverse and inclusive work environment Requirements - Experience with Smartsheet or similar project management tools - Knowledge of order entry systems such as Salesforce or comparable CRM/order platforms Benefits - The annualized base salary for this role will be $40,000.00 - $45,000.00 - Variable compensation is not reflected in these figures and based on the role, may be applicable - Exact compensation may vary based on skills, experience, location, and union representation, if applicable Company Description USA TODAY Co., Inc. is a diversified media company with expansive reach at the national and local level dedicated to empowering and enriching communities. We seek to inspire, inform, and connect audiences as a sustainable, growth-focused media and digital marketing solutions company. - Through our trusted brands, including the USA TODAY NETWORK, comprised of the national publication, USA TODAY, and local media organizations - We provide essential journalism, local content, and digital experiences to audiences and businesses - Our digital marketing solutions brand, LocaliQ, supports small and medium-sized businesses with innovative digital marketing products and solutions