Tower Water

Administrative Assistant - Hybrid Schedule Hybrid Service Full time Somerset, New Jersey, United States OverviewApplication DESCRIPTION Tower Water is seeking a self-motivated and positive office admin to join our team. This is a full-time role with a great benefits package. This position is responsible for providing administrative support for technical account managers, sales department and our leadership team. The right person will display the following values: - Have a can-do attitude - Be reliable to a fault - Is responsive to customer and employee needs - Understands the value of reputation - Exhibit passion for what you do, task in front of you, for your team Tower Water in Somerset, NJ. Our company provides Water Treatment Services to a large (and growing!) number of clients, based mostly in the New York City Metropolitan area. We are a small, friendly office where each person performs a variety of tasks. Each admin owns some faction of the company process which they are the “go to person” for. Job responsibilities include but are not limited to: - Prepare and review contracts, agreements, amendments and purchase orders. - Review and proofread reports and documents before sending to clients. - Create, update and maintain client information in several databases. - Answer phones, take messages, and transfer calls. - Filing, faxing, mailing, etc. - Organize and schedule meetings. - Produce e-mails, reports, letters, forms and SOPs. - Respond to insurance requests from clients. - Teamwork is a must - willingness to communicate with the administration team. - Some responsibilities may change in accordance with Tower Water business operations. - Complete company required trainings. - Other tasks based on company needs. Requirements The right person should have the following experience: - 2+ years as an administrative or customer service professional - QBO experience is a plus - Basic Accounts Payable and Accounts Receivable experience is a plus - High School Diploma or GED Equivalent - Proficient in MS Office (Outlook is a must) - Update and maintain several databases - Computer-savvy, with fast and accurate typing. - Passionate, well-spoken and reliable. - Organized and able to multitask; can successfully balance deadlines and projects at any given time. - Efficient and productive with strong prioritization skills. - Able to take direction and complete tasks independently from multiple supervisors - Work speed must be consistent with other personnel after 6–8-week training period - Excellent interpersonal skills and exemplifies the Tower Water values - Attention to detail and problem-solving skills Benefits - Hourly rate of $19.25-$21.65 based on experience - Medical, dental and vision benefits with generous employer contributions - 401k with 4% matching. - 10 vacation and 5 sick days per year with progressing vacation based on years of service - 8 paid holidays - Pretax benefits such as FSA or HSA accounts - Company paid life insurance and short-term disability coverage - Laptop, phone and monitor for home use - Quarterly conversations with your manager - All staff meetings and fun events - Additional benefits through our PEO - After training, there will be remote work options with 3 days on site and 2 days remote - You will have access to our Employee Assistance Program and our training database